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  1. Today
  2. Guest

    Procedure

    This will prove an interesting turn of events. What if the officers have left the area, or the club, or aren't interested in resuming their duties? Then there will be a bunch of vacancies to fill according to whatever procedure the bylaws may specify. If none, then another election must be held to fill the remaining year of the terms.
  3. Joshua Katz

    Procedure

    A bylaw violation of this sort is a continuing breach so long as the improperly elected directors remain in office. Raise a point of order that the election should not have been held, and the prior officers and directors should be in office.
  4. Guest

    Procedure

    Our clubs constitution states that our Board of Directors are elected in odd number years. At our annual meeting one of our BOD members and other members circumvent the constitution and votiedin new BOD in an even number. The club did not catch this at the time , Is there a procedure to reverse this vote. Is there a process ,if any ,to negate this error
  5. Yesterday
  6. A beautiful idea. I think this is how most new business should be dealt with, except on the rare occasion where someone brings a fully-baked idea to a meeting, having discussed it with others, counted votes, etc.
  7. How about referring every non-motion/subject item to an ad hoc committee, let them hash it out and report their recommendation to the next board meeting? If there are standing committees then perhaps one of them would be the appropriate committee to examine the subject and make the recommendation.
  8. Joshua Katz

    Agenda

    Thanks, I didn't have my book. I agree.
  9. Josh Martin

    Agenda

    In my opinion, unless the assembly’s rules or applicable law provide otherwise, an agenda adopted at a previous session is not binding, and the agenda must be adopted again at the session it applies to in order to be binding. ”Unless a precirculated agenda is formally adopted at the session to which it applies, it is not binding as to detail or order of consideration, other than as it lists preexisting orders of the day (pp. 364ff.) or conforms to the standard order of business (pp. 25–26, 353ff.) or an order of business prescribed by the rules of the organization (pp. 16, 25).” (RONR, 11th ed., pg. 372, emphasis added)
  10. Joshua Katz

    Agenda

    Agreeing with all the above, and limiting my answer to RONR, one session cannot bind another. If one session does purport to adopt an agenda for the next, the next can amend it freely. I'm not entirely sure what the vote threshold would be. Arguably, it should be the same as ASPA. On the other hand, I can see an argument that one session simply cannot adopt an agenda for another, so there's nothing to amend, just the business of adopting one (if you must or choose to). On a third hand, I can see an argument that the prior session can do so, but the rules in RONR, together with the act of doing so, equate to something like notice that it may be amended, so it can be amended by a majority vote.
  11. A committee of the whole is one of three mechanisms in RONR for considering items in a less formal manner. I'm not sure how well it fits, as opposed to consider informally, in a small board. The idea is that the entire assembly agrees to appoint a committee consisting of itself. Someone other than the chair presides, and, because it is now proceeding as a committee, less formal rules apply, and debate cannot be cut off by the motion for the previous question. Before returning from committee of the whole, the committee decides upon a recommendation it will make to the assembly, which then reconvenes, with its ordinary chair, and considers the recommendation. I'm not convinced it's the best fit here. So far as I can tell, the problem here seems to be a lack of time limits, not an excess of them. Also, it is generally for large bodies.
  12. What would be Considered a Committee of the whole? Is that our Board?
  13. Richard Brown

    Agenda

    I agree with Mr. Martin and would add that I have a hunch this is a public body, such as a city council or school board. If so, it is most likely subject to rules and procedures that outrank RONR .
  14. Josh Martin

    Agenda

    So far as RONR is concerned, yes. It’s somewhat unusual to set an agenda a week in advance, however, so I would be sure to check whether the assembly’s rules or applicable law provide otherwise on this subject. So far as RONR is concerned, an assembly which meets weekly would generally not have an agenda and would follow the standard order of business, but if it did have an agenda, it would set the agenda at the meeting itself.
  15. Guest

    Agenda

    During an agenda setting meeting, the majority voted that a certain subject couldn't be on the agenda for the regular meeting the following week. Is it possible to bring the item up for a vote anyway under "New Business" at the end of the regular meeting?
  16. Josh Martin

    cost of free speech

    We have not actually seen the text of the rule in question, but based upon the facts provided, I concur with my colleagues that the member is responsible for the cost of mailing the amendment to the committee. I do not believe there is any obligation in RONR for the society to pay for incoming mail. No to both questions.
  17. Thank you both for clarifying and for the advice, it is very helpful and appreciated.
  18. My guess is that the second statement is the reason why these meetings are dragging out. Perhaps your board should adopt a special rule of order that any non-motion subject that is raised is automatically referred to the Committee Of The Whole and each member has two minutes of debate time until the chairman puts the question as to what recommendation will be made to the board. Getting some structure around these issues will go a long way to clarify things, otherwise this board will be in a similar situation as the ancient British Parliament endlessly discussing subjects without an end in sight.
  19. When the minutes are pending for approval, the chair should ask for corrections. You can move at that point to amend by any of the usual means. Such motions are often handled by unanimous consent, but if it is lacking, it takes a majority vote. No, I'm saying the exact opposite. I'm saying a member can flap his gums and/or fingers, but cannot change the vote he cast at the meeting. If he regrets his vote, a motion to rescind at a later session, or to reconsider at the same session, may be appropriate. As for the minutes, they shouldn't show how any individual votes in the first place, unless the vote was by roll call. They should say if the motion carried or not. Regardless, no one can change his vote outside the meeting.
  20. Usually it is done informally and by unanimous consent. A member suggests, for example, "That the minutes be corrected to show that George Smith, rather than Cooter Brown, made the motion to buy a new laptop for the secretary". Or, "that the minutes be corrected to show that George's motion was amended to put a limit of $600 on the price of a new laptop for the secretary and that the minutes should be amended to add "at a cost not to exceed $600" at the end of the sentence. If there is no objection, the chair announces that the minutes will be corrected to show add "at a cost not to exceed $600" at the end of the sentence about the purchase of the laptop. If there is an objection, then the chair puts the proposed correction to a vote. it requires a majority vote to make the correction. The motion to make the correction is debatable. No. I think that what Mr. Katz meant is that that sounds like what the member was trying to do. It would not be at all proper.
  21. Is there a correct way to submit an amendment to minutes before they are approved? I don't understand. Are you saying that a member can change a vote they made in a meeting, after and outside of that meeting e.g. by emailing the Secretary the following day, and that their changed vote e.g. from Yes to No can be refected in the minutes prior to them being approved and without submitting an amendment to the Committee? Surely this change of vote couldn't just happen outside of a meeting without it been brought to the attention of other members in someway e.g. by submitting an ammendment prior to approval or an Amend /Rescind Something Previously Adopted?
  22. I agree with the others that no, your actual problem is insisting on treating the minutes like lecture notes. Let the members take their own notes if they must have memoranda, or appoint someone to do it as a separate task. But limit the official minutes to the decisions made and the actions taken and you will no longer waste time arguing over who said what.
  23. I agree with GWCTD. The bylaw provisions I have seen are way too vague. This one, among others, has me scratching my head. What on earth does that mean? Does that include appointing committee members and committee chairs?
  24. Request a chairperson from whom? I'm afraid your rules are too vague for anyone here to divine their meaning. If you think they are not being followed, raise a point or order and be prepared to appeal if you disagree with the ruling.
  25. Richard Brown

    Electronic Meeting/Voting

    If you are using the NAP website, you can go to this link and then click on your state. It will usually provide you with general information on local units around the state, contact info on the district director responsible for your state, and sometimes contact info on the state association president. Call or email the NAP office for whatever additional information you might want on local units in your area and the contact info for your state president. He or she might know of parliamentarians in your area who might be helpful. http://www.parliamentarians.org/about/nap-in-your-area/
  26. All of the part that I bolded is quite improper. As already pointed out, the minutes are a record of what was DONE at a meeting, not what was said. Debate does not belong in the minutes. Certain other information can be included in the minutes by direction of the assembly, but this should be rare and should be the exception, not the norm. Debate simply does not belong in the minutes.
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