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  2. So what we ended up doing was defeating all 4 amendments and submitting a new amendment to just change the time of the meeting. In order to adopt a By-Law amendment a motion to adopt with a second is required to proceed with a vote unless they were submitted by a committee, correct? After the 1st amendment was defeated there was no motion or second to move forward with the other 3. Was that done correctly? I know we had always done amendments incorrectly in the past where they were just submitted and voted on after being read three times.
  3. Today
  4. I don't have the book in front of me, but I would think this violates one of the elements of due process.
  5. The role of the parliamentarian is to advise the presiding officer. The parliamentarian does not make rulings, the chair does. The chair also responds to parliamentary inquiries. I can't immediately think of a situation where having the parliamentarian address the assembly would be the most advisable course of action.
  6. Does the parliamentarian address the body when a parliamentary inquiry is made or does the presiding officer respond to the parliamentary inquiry? If the parliamentarian does not address the body in this situation, is there ever a particular time where the parliamentarian should address the body in a general meeting?
  7. Yesterday
  8. I agree with Mr. Martin's analysis. I would just note that the document you attached says that bylaws amendments require a vote of 3/4 of the members present. So abstentions have the same effect as a negative vote. eg: if 20 are present, then 15 votes are required to adopt. A vote of 14-0 with six abstaining would not adopt the amendment.
  9. Not on his own, unless he also happens to serve as chair of a particular committee. "When a committee has been appointed, its chairman (or first-named member temporarily acting—see p. 176) should call it together. If its chairman fails to call a meeting, the committee must meet on the call of any two of its members, unless (for very large committees) the assembly's rules prescribe, or empower the assembly or the committee to require, a larger number." (RONR, 11th ed., pg. 499) "When a committee intends to reconvene, it can simply adjourn, or adjourn to meet at a later time. In the first case—when it adjourns without appointing a time for another meeting—the next meeting is held at the call of the chairman, who must ensure that reasonable notice of its time and place is sent to every committee member (see p. 499). In the second case—when it sets an adjourned meeting— notice of the adjourned meeting is not required (although it is desirable to give such notice if feasible), but reasonable efforts must be made to inform absent members of its time and place." (RONR, 11th ed., pgs. 501-502)
  10. Yes, the rules are the same for an Executive Board. In the context of an executive board, the phrase "a vote of a majority of the entire membership" refers to the membership of the executive board.
  11. I would first note that the attached document actually includes four separate amendments, which will each need to be moved and voted on separately. Secondly, proposed amendments to the bylaws may be amended so long as the amendment is within the scope of the notice. An amendment which does less than what was originally proposed is certainly within the scope of notice. So in order to "strip everything else out of it and keep just the time change," I would follow these steps. 1.) While Bylaw Amendment #1 is pending, make an amendment to change the bylaw amendment to change only the time (and not the dates). 2.) Adopt the amendment to Bylaw Amendment #1. 3.) Adopt Bylaw Amendment #1, as amended. 4.) Defeat Bylaw Amendments #2-#4.
  12. would these same rules apply for an Executive Board?
  13. If a president of an assembly also serves as an ex officio member of all standing committees, can he request call meetings for those standing committees?
  14. A member would make a motion to Rescind or Amend Something Previously Adopted. This motion requires a 2/3 vote, a vote of a majority of the entire membership, or a majority vote with previous notice for adoption. Notice may be provided orally at the previous regular meeting (provided the next regular meeting is within a quarterly interval) or by having the Secretary include the notice in the call of the meeting.
  15. Does a president of an assembly have authority to make a motion before an assembly?
  16. What steps should be taken to bring an item back to the table for amendment -an item previously voted on by the body and approved?
  17. A By-Law amendment was submitted in our organization to change quite a few things. I have attached the text of the amendment that was presented. An amendment requires a 3/4 majority per our By-Laws. The only thing that I believe most of us will agree on is the change of the meeting time from 7:30 pm to 7:00 pm. Is there a way to strip everything else out of it and keep just the time change? Cyclone Proposed ByLaw Changes (Summary) - v1.1.docx
  18. The temporary presiding officer would assume the duties of the presiding officer in RONR, which are discussed in RONR, 11th ed., pgs. 449-452. Additional duties and authority granted to your board chair, such as this swearing-in ceremony, would remain with the board chair.
  19. Okay. Then I guess in addition to the new correspondence to the accused, a new notice will need to be "promptly" sent to board members. Got it. That answers that question. I would also note that you may need to refer to your own rules to see whether any sort of notice to the "complainant" is required. RONR is silent on that subject since there is no "complainant" in RONR - only the society itself may prefer charges.
  20. A related question... If a member is voted to be the presiding officer for the annual meeting, does s/he assume all of the responsibilities of the replaced presiding officer. Specifically, we will elect new Board members at the meeting. It is a duty of the Board Chair (normally the presiding officer) to swear in the newly elected board members. Does S/he still retain that responsibility or does the new presiding officer have that responsibility? Thanks, Chris
  21. The rules in RONR appear to generally assume that evidence is presented during the trial itself. With that said, no rule in RONR appears to specifically prohibit the introduction of new evidence during the assembly's deliberation's following the closing arguments.
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