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  1. Today
  2. Pages 487-8 describe some of the changes that are allowed in a "small board", which is defined as "not more than about a dozen members present" (p. 487). One of these "small board rules" is that the chair may make a motion, participate in debate, and vote without leaving the chair.
  3. Well, yes they should count for quorum if they are members. But there is another problem. The board does not attend the meeting as "The Board", and they certainly do not "preside". If they are all members than they are attending the meeting as individual members. Holding an office does not give a member any more or any less (fewer?) rights than any other member at a membership meeting. The President and Secretary usually perform their roles at both board and general meetings, but that's it.
  4. Our Board presides over our general membership meetings. Some members claim we cannot count Board members to establish the required quorum. My interpretation is that the Directors of the Board are members and should be counted toward the quorum. Is this correct?
  5. Can the chair in a small group make a motion?
  6. I think they might need a bylaw to set this rule.
  7. Thank you Daniel. That was my first instinct. I have told the individual that a member may raise a point of order if they feel the revised wording is not within the scope of the original wording.
  8. Giving of previous notice does not constitute the making of a motion. If, as you say, the different wording is within the scope of the originally noticed motion, the member who gave the notice may simply make his motion in its revised form.
  9. I'm not clear what the question is. You are free to hold the meeting and decide what to do next. I don't see why you would be dead in the water.
  10. There is no such thing as an "interim" officer in RONR. Once a vacancy is filled, by whatever method your bylaws prescribe, the person newly serving *is* the new officer, and serves for the unexpired remainder of the original term. They would have the same rights as anyone would in that office.
  11. If a committee is reporting recommendations that would require a motion to implement, it should draft them as such, and move them at the conclusion of the report. But the chair assumed a motion, which under the circumstances was reasonable. No harm--no foul. The chair should not vote and should remain impartial in assemblies larger than about a dozen members, but she does retain the same rights as other members, including the right to do inadvisable things. But even in a large assembly, the chair can and should feel free to vote whenever her one vote would make a difference, or in any ballot vote, so there's really no penalty for doing things the way they should be done. Merely having a voting card does not force her to use it. If her one vote would not affect the outcome, she loses nothing by retaining the appearance of impartiality. Since you're talking about collecting and counting votes, that sounds like a ballot vote, so the chair can vote without any problem. The parliamentarian normally has no duties in connection with collecting motions or counting votes. Written resolutions are usually submitted to the secretary or the chair. Votes are counted by tellers normally appointed by the chair.
  12. Yesterday
  13. If a member gives notice of a motion at the previous meeting and then wishes to substitute different wording at the meeting where it is to be considered, can they do that before the motion is seconded and stated by the chair and without the permission of the assembly? The different wording is desired to provide clearer meaning to the motion, and is within the scope of the original noticed motion. Or ... does the original wording need to be seconded and stated then the maker can amend by substitution?
  14. At a general membership meeting, all officers are part of "the floor", with the possible exception of the presiding officer. They are free to make and second motions as they see fit, presuming that they are actually members of the society. That's usually true, but exceptions do exist.
  15. Duplicate question.
  16. Online voting is prohibited by RONR, unless you have a bylaws provision to allow it. If you do, then you should also have rules on how things are handled. But I think it's reasonable to consider a person who does not vote as having abstained. The concept of a quorum online is always a problem, since RONR defines it as the number of members present in the room. It sounds like you need a special rule of order to sort out how a quorum is determined online.
  17. RONR has no rule on this, but common sense would indicate that the books should be returned once they are no longer needed by the audit team, presuming that it was necessary to remove them in order to do an audit in the first place. That's not always the case.
  18. When taking a virtual (online) vote, does a person who states online that they are not voting due to a conflict of interest count towards quorum?
  19. When the financial books are audited and completed when should the financial books be returned to the financial officers?
  20. Guest

    Audit

    When an Audit is completed of the financial books. When should the books be returned to the Financial Officers?
  21. Even if it's retroactive? In this case the motion would be considered at the meeting to which the member has already flown. And even if it's not retroactive, you're suggesting that a motion to remove travel reimbursement from one member only would not be seen as disciplinary?
  22. The chair cannot ignore a motion that has been made and seconded. Except in very rare circumstances (such as a member repeatedly making dilatory motions) the chair should either state the motion or rule it out of order, but not ignore it.
  23. Holding an office does not give a member any more or any less (fewer?) rights than any other member at a membership meeting. The board does not attend the meeting as "The Board". If they are all members than they are attending the meeting as individual members.
  24. In the future, if you lose quorum and you have items that need to be dealt with before the next regular meeting, you can still Fix The Time To Which To Adjourn and have the adjourned meeting occur in time that those items are still relevant. This is one of the four things that a meeting can do without a quorum.
  25. Did anyone else feel a "disturbance in the force" (to borrow a quote from Lord Vader) given this comment?
  26. If the agenda was adopted, that would make the items on the agenda orders of the day for the meeting. Orders of the day which are not reached prior to adjournment become unfinished business for the next regular meeting.
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