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jay

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Everything posted by jay

  1. Ours is a not for profit organization. We have two categories of membership. We want to introduce a renewal fee for our membership. How do we do ? A simple resolution of Board is okay or do need to amend the bylaws with approval of the General body. Please suggest. Thanks in advance
  2. My sincere thanks to Josh Martin and Daniel H. Honemann for your valuable answers Jay
  3. In our not for profit organization we have the following rule: " The President‐elect with the approval of the incoming Board shall appoint the various Committee Chairpersons before December 31 of the year." The new committee chairs take charge from Jan 1 of the following year. We are total 16 trustees in the board. I wonder if we want to remove one of the chairs from the respective committee what is the procedure and how many votes we need. Thanks in advance Jay
  4. Yes I am under the impression any motion or resolution contra to the existing bylaws is null and void. In this case I wonder board can rescind its own resolution rather General body right?
  5. Board can call for a special General Body with a majority vote. We have two categories of members Regular and Patron based on how much they paid. To call for a special General Body we have to collect 10% signature of members in both categories separately. It is a lengthy process. I wonder can't we apply the rule that any resolution in contra to bylaws or state laws are void by itself and no need to rescind or change the motion?
  6. Thank to everyone for your valuable input Jay
  7. I I was in the meeting and voted against the resolution. The above sentence has no meaning. But I checked the minutes there is no omission of any words. If the building committee chair starts collecting donations and the General body does not approve what is the soluiton ? if the resolution is only a recommendation to the General body they did not present it in the general body. In the general body president said they authorised the chair to raise the funds.
  8. We have the following rule in our not for profit religious organization’s constitution and bylaws “All new capital projects with a projected total completion cost (not just projected costs of a given phase of the project) of $250,000 and above shall be approved by the General Body. The capital project(s) shall not be sub‐grouped into compartments of less than $250,000/‐ merely to circumvent the approval of the General Body. All Capital Projects with projected total completion costs of less than $250,000/‐ shall be included in the annual budget”. Bur in the month of July 2018 our board of trustees in their monthly meeting passed the following resolution “to approve the proposed Vidyalaya Building project at a cost of 5 Million dollars with condition that entire amount to be raised prior to start of the project. An approval from General Body satisfying HTGC Constitution.” The above resolution is in contra to our bylaws, the board has no authority to approve any projects which costs more than $ 250,000.00. Only General body can approve such projects. When I brought this to our president’s notice in our semi-annual General body meeting, he stated the resolution stands as it is and they do not rescind the board’s resolution. Please advise us how to proceed to correct this issue. Thanks in advance. Jay
  9. My friend raised a doubt. If total membership of board which is 16 present, and no notice was served how many votes we need? Is it 9 which is simple majority of total membership or 11 which is two thirds of present. Thanks
  10. Thanks. Now I got the complete picture as our clause says" or until " the "formal disciplinary proceedings" does not apply. Thanks to everyone Jay
  11. Thanks Gary. I want to make sure then we do not need the following procedure. Please also confirm as soon as we pass the resolution the present president will be ceased to continue as president. Some of the lines from http://www.robertsrules.com/faq.html#20 " then the group must use formal disciplinary proceedings, which involve the appointment of an investigating committee, preferral of charges, and the conduct of a formal trial. The procedure is complex and should be undertaken only after a careful review of Chapter XX of RONR."
  12. Our not for profit organization consists 16 Board of directors. Each year we elect 6 Officers and the exact wording to elect officers is ." Each officer shall hold office for a term of ONE (1) calendar year, or until a successor shall have been duly elected." as per our bylaws the simple majority is enough to elect the officers. We elected all the officers with one resolution in the beginning of the year. Now we want to remove only president. We have majority votes to remove. Is it enough once we pass the resolution to change to rescind the previously passed resolution ? Thanks in advance Jay
  13. Hello, I wonder is there any waiting period to rescind a motion which was passed in a monthly board meeting also what details in the notice shall give to the members about rescind ? Thanks in advance Jay
  14. jay

    Term limits

    This is exact language of the bylaw ARTICLE IV BOARD OF TRUSTEES. Section 1: General Powers: The affairs of the corporation shall be managed by its Board of Trustees. Section 2: 2(a): Number and Tenure: The number of trustees shall be sixteen (16), all of whom shall be members with voting rights of the corporation. The trustees shall be elected by the members at the annual meeting of the members. The patron members, as defined in Article III, shall have the right to elect ten (10) members of the Board of Trustees and the regular members, as defined in Article III, shall have the right to elect the remaining six (6) members of the Board of Trustees. Each trustee shall be elected to serve for a term of four (4) years, and until a successor trustee is duly qualified and elected, and four (4) trustees shall be elected each year 2(b): Qualifications and term limits: i. The candidate shall be a HTGC member in good standing for two calendar years and shall have served as a member of any HTGC committee for at least one calendar year within the last ten years from the date of filing the nomination, or has ever served as a trustee on the HTGC Board, subject to the term limits for trustees. ii. Life time term limits are three terms in any combination. iii. Any member can serve as a trustee for two consecutive/successive terms whether any of the terms is full term of four years or partial, due to resignation. However, a member "appointed by the board of trustees to fill a vacancy" shall be eligible to serve two consecutive/successive terms as a trustee in addition to the period he/she has served as a trustee "appointed by the board to fill a vacancy". iv. Once a member has served as a trustee, he/she shall not be eligible for appointment by the board to fill vacancy. v. If a member has served two consecutive/successive terms, he/she shall be eligible to file nomination only after a gap of two years, for the last and final third term, in lifetime. vi. Annual member shall not be eligible to contest for trustee position.
  15. jay

    Term limits

    I thank you all for responding to my questions, the other important issue is the about the current president. Our constitution provides the following provision " Election, Qualification and Term of Office: The President, Vice President, Secretary, Joint Secretary, Treasurer, and Joint Treasurer shall be elected by the new Board of Trustees of the upcoming year at the regular annual meeting of the Board of Trustees . Each officer shall hold office for a term of ONE (1) calendar year, or until a successor shall have been duly elected. Any of the officers shall be eligible for re‐election, but shall not hold the same office for more than two consecutive terms, subject to the term limits for president as per Article V Section2(b) below. b) Term Limits for President: Any member, who served as president for two, one-year terms, in life time, whether consecutively, or with any gap of time, shall not be eligible for election for any executive committee position." Our intention is who ever served as president twice shall not take up any position in the executive committee. ( president, vice president, Secretary, Treasurer, Joint Secretary and Joint Treasurer) Our current president served as president for two one-year terms in the and now he is serving as president for third term since January. Amendment passed a month ago. Does this new rule apply for him? Thanks Jay
  16. jay

    Term limits

    I Thank you both Jay
  17. Our not for profit organization passed several term limits in Semi Annual General Body meeting for Trustees. Each term is 4 years. These amendments are effective from today on wards. The following are the major term limits. 1. Life time term limits are three terms in any combination. 2. If a member has served two consecutive/successive terms, he/she shall be eligible to file nomination only after a gap of two years, for the last and final third term, in lifetime. 3. Term Limits for President: Any member, who served as president for two, one-year terms, in life time, whether consecutively, or with any gap of time, shall not be eligible for election for any executive committee position. We have 16 trustees and some of them are serving their 5th , 4th and 3rd terms. Our current president also serving his 3rd term. Now my question is about the present trustees who are in service and meet the above term limit conditions and the present president who is serving his third term( started in January 2018.) Are they eligible to continue until their full term is completed ? or they should stop immediately serving as trustees as they met the life time term limit conditions? Thanks in advance Jay
  18. Thank you for your replies. Also majority of members just want to vote for their candidates and go , they do not want to stay.To accommodate this since 12 years voting for election of Trustees started earlier on the same meeting day even before quorum was confirmed or any formal meeting was started . In this case is election is valid which was taken place with out a quorum ?
  19. At present in our not for profit organization constitution and bylaws it is stated as "An Annual Meeting of the HTGC General Body shall be held on the first Sunday of December of every calendar year, . Four new trustees shall be elected to serve for the following four (4) years at this meeting and the results of the elections shall be announced at this meeting." My question is if we want to introduce early voting for the convenience of those members who can not attend the General body meeting day do we need to amend the above article? or is it okay if we just add a new bylaw about the early voting? Thanks in advance Jay
  20. Is there a procedure laid down in Robert Rules to elect the office bearers?
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