Jayadev

I thank you all for responding to my questions, the other important issue is the about the current president. Our constitution provides the following provision " Election, Qualification and Term of Office: The President, Vice President, Secretary, Joint Secretary, Treasurer, and Joint Treasurer shall be elected by the new Board of Trustees of the upcoming year at the regular annual meeting of the Board of Trustees . Each officer shall hold office for a term of ONE (1) calendar year, or until a successor shall have been duly elected. Any of the officers shall be eligible for re‐election, but shall not hold the same office for more than two consecutive terms, subject to the term limits for president as per Article V Section2(b) below. b) Term Limits for President: Any member, who served as president for two, one-year terms, in life time, whether consecutively, or with any gap of time, shall not be eligible for election for any executive committee position." Our intention is who ever served as president twice shall not take up any position in the executive committee. ( president, vice president, Secretary, Treasurer, Joint Secretary and Joint Treasurer) Our current president served as president for two one-year terms in the and now he is serving as president for third term since January. Amendment passed a month ago. Does this new rule apply for him? Thanks Jay

I Thank you both Jay

Our not for profit organization passed several term limits in Semi Annual General Body meeting for Trustees. Each term is 4 years. These amendments are effective from today on wards. The following are the major term limits. 1. Life time term limits are three terms in any combination. 2. If a member has served two consecutive/successive terms, he/she shall be eligible to file nomination only after a gap of two years, for the last and final third term, in lifetime. 3. Term Limits for President: Any member, who served as president for two, one-year terms, in life time, whether consecutively, or with any gap of time, shall not be eligible for election for any executive committee position. We have 16 trustees and some of them are serving their 5th , 4th and 3rd terms. Our current president also serving his 3rd term. Now my question is about the present trustees who are in service and meet the above term limit conditions and the present president who is serving his third term( started in January 2018.) Are they eligible to continue until their full term is completed ? or they should stop immediately serving as trustees as they met the life time term limit conditions? Thanks in advance Jay

Thank you for your replies. Also majority of members just want to vote for their candidates and go , they do not want to stay.To accommodate this since 12 years voting for election of Trustees started earlier on the same meeting day even before quorum was confirmed or any formal meeting was started . In this case is election is valid which was taken place with out a quorum ?

At present in our not for profit organization constitution and bylaws it is stated as "An Annual Meeting of the HTGC General Body shall be held on the first Sunday of December of every calendar year, . Four new trustees shall be elected to serve for the following four (4) years at this meeting and the results of the elections shall be announced at this meeting." My question is if we want to introduce early voting for the convenience of those members who can not attend the General body meeting day do we need to amend the above article? or is it okay if we just add a new bylaw about the early voting? Thanks in advance Jay

Thanks a lot

Is there a procedure laid down in Robert Rules to elect the office bearers?

In our not for profit organization constitution and bylaws it says board of trustees elect Executuve committee in a special meeting. Other than that there is no any detailed procedure. I wonder is there any where in Roberts Rules how to elect the Officers? Thanks in advace Jay

In an assembly for the item put for vote if any member wants a secret ballot does it require majority vote?

Our not for profit organization constitution and bylaws provides an opportunity for board members to attend the board meeting by dial in to the conference. A situation arouse when we want an executive session how do we handle those who are on the phone? We don’t know who else is with them ? Please adise. Thanks Jay

Do we need majority vote to have an executive sessions? Thanks in advance

Thanks for your reply. Sorry I misinterpreted rule regarding Written motions take priority

Robert Rules says written motions are take priority than the verbal, my question is can a member send a written motion in mail or through email without present in the meeting? Is it a valid motion? Thanks in advance

Great information Thanks to every one. Jay

Thanks for your answers .Some of our organization members feel if an agenda was not approved that means majority are not willing to have a meeting and further proceedings are illegal is it true? Any motions and resolutions even agenda was not approved are valid?

Our board of directors sent an agenda for a special general body meeting..If majority members of general body did not approve the agenda when they assemble what is the fate of meeting? Thanks in advance Jay

Our board of directors sent an agenda for a special general body meeting..If majority members of general body did not approve the agenda when they assemble what is the fate of meeting? Thanks in advance Jay

In our not for profit organization bylaws clearly says to follow a certain procedure to amend an existing bylaw. Either two thirds of full board of trustees or by two thirds of General body which was called for on a special petition signed by 10percent of total members. But with out following the procedure stated above our semi annual general body passed a resolution to delete a Bylaw . My question is is it legal? If not what are the remedies. Please advise. Thanks in advance Jay

Our not for profit organization bylaws or Constitution doesn't talk about term limitsof trustees. Our Constitution only says every year 4 trustees will be elected for a term of 4 years. Recently in our board meeting majority of trustees voted for term limits.Is this resolution binding without incorporating the same resolution i n bylaws or Constitution? Thanks Jay

I request more details on this interpretation please. How do I prove this is a rule of order Yes our bylaws authorize special meetings.

Our board of trustees passed a motion not to appoint spouses of Executive committee members as chairs of committees. Within 6 days president is calling for a special board meeting to rescind or revisit the motion . To do this how much majority we need? How many days notice is enough? How for we can amend or modify the previously passed motion ? Thanks in advance.

Our Board passed a resolution to amend the wording of a bylaw . Secretary has not yet corrected it. When asked he say minutes has to be approved in the next board meeting. my question is it necessary to wait for the approval ? Thanks. Jay