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Louise

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  1. Where I live, the law requires that bylaws of our type of organization be amended by means of previous notice and a 3/4 vote, so you may want to ensure there are no legal requirements regarding bylaw changes for your organization. If there is, then my understanding is that those would reign supreme over both your bylaws and Robert's Rules.
  2. If, however, the cancelling of the meeting on account of the three members who are unable to attend is an attempt on the president's part to control the outcomes of certain votes, the remainder of the board may wish to meet anyway. Not saying that such a situation would ever occur, of course...
  3. Okay, that's good to know also.
  4. I will pass along that idea. Thank you again.
  5. This is good to know. Thank you.
  6. Yes, there is vetting of possible nominations, but not because of legal risks (such as working with children). In the case of a vacancy, the board is permitted to appoint a member to serve as a director until the next AGM.
  7. The bylaws state that no other nominations may be accepted (except those that have been put forward by the Nominating Committee, which includes an interview). Ah. Page 431. Thank you. But how do people know whose name to write and whether they're qualified? Can that be discussed prior to the election?
  8. An organization my friend belongs to has had an interesting situation develop. Its bylaws do not permit nominations from the floor, but only three directors are planning to stand for re-election and there are no new nominations. The bylaws require that there be a minimum of five board members. I've recommended they seek legal advice. Are there any other thoughts as to what they might do? Louise
  9. Perhaps Will doesn't mean that the items in the motions conflict with each other, but instead means that they may create conflict among the members of the organization?
  10. I believe only members of the board are entitled to access the minutes of the board meetings (p. 460, ll. 17-20), unless the board agrees to allow a member of the organization to inspect them (note the word "inspect") or the organization orders the board (via a 2/3 vote) to produce and read the board minutes (p. 487, ll. 13-20). I expect different organizations have their own methods for approving AGM minutes, with some distributing a draft to all members while other read a draft out loud at the next meeting. What does your organization typically do?
  11. Thank you, Mr. Brown. That is an excellent point, and I will look into that.
  12. Thank you. So when RONR states on page 460 (ll 13-15) that "any member has right to examine these reports and the record book(s) referred to on page 456, lines 13-16, including the minutes of an executive session, at a reasonable time and place...", this is referring only to the minutes of the organization, not the board? Hmmm. Apparently I should have continued reading: "The same principle applies to records kept by boards and committees, these being accessible to members of the boards and committees but to no others." (Although page 487, lines 13-20, states "...unless the board grants permission to a member of the society to inspect them, or unless the society by a two-thirds vote...orders the board's minutes to be produced and read to the society's assembly."
  13. A member of an organization has requested copies of every set of board minutes (not those of meetings of the general organization, to which he already has access as an organization member) for the past six years. When asked why, he indicated that he will have questions after he has looked through all of the minutes. The organization's bylaws indicate that it is entirely up to the board whether or not, and to what degree, a member of the organization (who is not also a member of the board) will be permitted to inspect the board's minutes. Questions: 1. Does "inspect" in RONR only mean "look at" or can it also mean "be given copies of"? 2. Beyond the amount of work it would be (for an unknown purpose), are there legitimate reasons for a board to *not* permit a non-board member to inspect the minutes? (The member has indicated that the board should not be secretive and should have nothing to hide if it hasn't been doing anything wrong.) Louise
  14. Okay, good reminder about the infrequent meetings negating the need to permit notice being given at a meeting. So in essence, a member can propose a bylaw amendment at any time (not at a meeting), and the Secretary has to send out notice of the proposed amendment at least 21 days prior to the next meeting. This makes sense. So that means that we could vote on a proposed bylaw amendment at the next regular meeting (provided enough time existed to provide sufficient notice). No, the policies say nothing about bylaw amendments; only our bylaws themselves (and RONR) do. I noted that RONR states that "any member is entitled to [give notice of a bylaw amendment] on page 596. I always envisioned "giving notice" as something a member did at a meeting of the general membership, but apparently he/she can give notice to the secretary and/or board. (Is there a specific RONR reference for that?) Whew. I'm glad to hear that the board is not responsible for bylaw amendments! If the board had to be supportive of any proposed amendments, I wasn't sure how that would work for sending out the notice, since that's the province of the secretary. The fact that the board's feelings are irrelevant make this much simpler. Thanks to you both. You have no idea how helpful you've been.
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