Pension Maven

Thanks so much!

That's a really good question, actually. I will bring that up to my manager. They do not typically bring these types of things up, but because of the dynamics of the board (it's comprised of two separate agencies) when there are major expenditures, they do bring them up for transparency's sake.

Thanks everyone for your patience. I have another question today concerning amending motions. A board member motioned to approve a recommendation by a consultant. Another board member seconded the motion. During discussion, it was decided that there were actually two separate items that needed approval. The "motioner" then submitted the two separate motions which were both voted on and approved; however, the original motion was not really resolved. Again, how do I address this in the minutes? The person didn't really say, "I move to amend..." Should I just transcribe everything as it transpired: Joseph Jones moved to recommend to the commissioners to approve the recommended changes in the experience study and to change the assumptions to 7.5% based on the adoption of the county's budget. Suzy Que seconded the motion. After discussion, Joseph Jones moved that the committee recommend to the commissioners to recommend the changes to the experience study. Darrell Donut seconded the motion; the motion passed. Joseph Jones moved that the committee recommend to change the assumptions to 7.5% based on the adoption of the county's budget. Robert Robin seconded the motion. The motion passed. Sorry for so many questions in one day. It was quite an eventful day yesterday.

Good morning; I have a question concerning an event that came up during a meeting on a board where I'm the recording secretary. The board is a pension plan committee. There are items that the board itself can do that are administrative functions, and there are items which our commissioners have to approve as fiduciaries. The board voted to procure a certain item. The motion was, "I move that the committee recommend that the commissioners purchase XYZ software." The motion was seconded and all approved. It was brought up during discussion that purchasing items is an administrative function of the committee and does not need approval, but one member could not find it in the bylaws at the time, so the chair called for a vote and the motion passed. The board went on to discuss some different items when another board member found the where in the bylaws it stated that the purchasing items is an administrative function. The person who originally did it the first time then motioned to "Strike the previous motion and to move forward with purchasing XYZ software." My question is really two part: 1) can a motion that's already been voted on be "struck" later on; and 2) how do I reflect this in the minutes? Is it really rescinding the motion? I hope this makes sense. Basically, the board originally voted to recommend to the commissioners to buy software, and then later realized that they do not need commissioner approval, and voted to purchase the item themselves.

I have a dumb question to ask: when writing the minutes and describing a motion, is it, "Mr. Smith moved to do such and such." or is it "Ms. Jones motioned to do such and such." My previous supervisor said the former, and current says the latter. I looked in the book, but I guess I overlooked what is correct. Thanks!