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Matt Schafer

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  1. A club I'm in has the following provision in the bylaws: "The Board of Directors shall have full power and authority over the affairs of [the club], except that the Board of Directors may not alter any decision of the members." The only regular meeting of the members is the annual meeting. Last night, we had a special meeting. There was no appointment of a special committee to approve the minutes, nor was a motion made to authorize any existing group of people (e.g., the board of directors) to approve the minutes. Does the provision in the bylaws allow the board of directors to approve
  2. Regardless of the method by which the polls were closed, the chair should declare the polls closed before the ballots are counted. If a member enters the room after that declaration, he may vote only if a motion to reopen the polls is adopted. The procedure is described in RONR (11th ed.), p. 415, ll. 11-23. To answer Ms. Griffith, if the ballots are being counted, we can assume that the polls are closed. The member who arrives during the counting of the ballots may not vote unless a motion to reopen the polls is adopted.
  3. Under the rules in RONR, a main motion is adopted if there are three votes in the affirmative and two in the negative.
  4. Let's ask the obvious question first. Does the board have the authority to amend your bylaws? The answer should be found in the bylaws themselves, which will state the process to follow for amendments. A committee may report to its superior body. Only those decisions adopted by a majority vote at a meeting of the committee may be included in the report from the committee. If that didn't happen, then one or several members of the committee should not misrepresent it as a decision of the committee. Note that under RONR, committees don't make decisions by consensus, just as they don't in m
  5. Both the National Association of Parliamentarians and the American Institute of Parliamentarians have a referral service. They can give you a listing of their credentialed members in Washington State. I'm in Seattle, and I know several colleagues in the Puget Sound area who can help. Matt Schafer Registered Parliamentarian ----------------- National Association of Parliamentarians 213 S. Main St. Independence, MO 64050 816-833-3892 Find a parliamentarian American Institute of Parliamentarians 550M Ritchie Hwy, #271 Severna Park, MD 21146 888-664-0428 Find a Parliamentarian
  6. Bylaws: "A general member shall be a man who is 21 years of age or older." No wiggle room.
  7. That is all. No action on the application is required from the members or the Board of Directors. From the bylaws: "Any person eligible for membership shall become a general member by completing and submitting an official application and paying dues."
  8. Thank you for the great discussion so far. A few questions have come up; let me try to answer them. The terms for these two directors began at the close of the annual meeting in March 2013 and end at the close of the annual meeting in March 2014.There is no provision to reinstate a member whose dues are unpaid. These (now former) members will need to go through the same process to become members as a prospective new member.The process for becoming a member requires the payment of dues and submission of a completed membership application. Assume that these two directors will do that before t
  9. I have a question regarding the continuing eligibility of members to serve on the Board of Directors of a club in the middle of their terms. Facts: The club's bylaws state: "The directors shall be members of [the club]". Regarding renewal of membership, the bylaws also state: "If a member has not paid his dues by the last day of his membership year, he shall be automatically dropped from membership in [the club]." The membership year expired December 31, 2013, for two members who are directors; neither had paid their dues for renewal by that time. The Board of Directors meets monthly. The J
  10. I believe that Edgar is referring to the passage entitled "Time at Which an Election Takes Effect," which appears on page 444 of RONR, 11th ed. That passage is at location 8591 of the Kindle version of the same book.
  11. And to your second question, which I missed earlier: Nominations do not require seconds. RONR, 11th ed., p. 432, l. 6.
  12. A single vote is taken for each office to be filled. When each member is called to cast his vote, he should state which candidate he is voting for. Casting votes "for" or "against" each individual is not proper. See RONR, 11th ed., p. 414, ll. 1-5 and p. 430, ll. 10-16 for rules when electing by a ballot vote. The same principle should apply to a roll call vote.
  13. 1) If the result of a voice vote is inconclusive, the chair should immediately conduct a rising vote where those on each side of the question stand (separately), then the chair judges by the larger group as to which side won the vote. If that it still inconclusive, then the chair should conduct another rising vote, but should count both groups of members (or have a small trusted group of tellers conduct the count). 2) If any member calls out that they doubt the vote (or better, calls out, "Division!"), the chair must immediately retake the vote as a rising vote. (A show of hands should onl
  14. It is the presiding officer's duty to either (1) state the question on a motion that is in order, which places it before the assembly, or (2) rule the motion out of order and give his reason for doing so. What the president did may have been correct or not; it depends on the reason he gives when ruling the motion not in order. The usual reason for a motion to be not in order is because there is a rule that prevents it. Instructions from a superior body may be sufficient or not; that depends on all of the details of the situation. If the president makes a ruling (including ruling a motion
  15. If I read this correctly, the special meeting was a meeting of the executive board or the board of directors, not a meeting of the general membership. Is this correct? If so, was every member of the board present during the meeting?
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