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keefe

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  1. Richard, that is correct, confessing members are just simply members, there are no non-confessing members. Simply put, we have members and non members Unfortunately the added "confessing" part can confuse. Thank you all for your feedback.
  2. Yes, I understand that abstentions are not votes. The question is about the qualifying part of the bylaw stating 2/3 vote of the eligible confessing members. Example, previously thirty votes cast and twenty were yes, then that two-thirds would pass the amendment. Now as it reads, thirty votes cast and twenty yes, but our membership is 100 then that is not two-thirds so the amendment would not pass. Instead it would require 67 yes votes.
  3. Hello, About a year ago our church had done some Constitution and Bylaw amendments. Below is a part of our bylaw amendment process. My understanding of Chapter XIII Voting in Roberts Rules of Order is that two-thirds when not qualified is, two-thirds of votes cast by persons eligible to vote. Our previous Article IX (the strike through) appears to not have had a qualifying statement, therefore, it would be two-thirds of votes cast. Now it would appear to have a qualifying statement of two-thirds of the members voting to pass a bylaw amendment. Example, previously thirty votes cast and twenty were yes, then that two-thirds would pass the amendment. Now as it reads, thirty votes cast and twenty yes, but our membership is 100 then that is not two-thirds so the amendment would not pass. I know that ultimately it is up to our membership to interpret what it meant when amending the bylaws but I would appreciate some input on this from anyone. Thank you. ARTICLE IX AMENDMENTS TO THE BY-LAWS Its adoption requires a two-thirds (2/3) majority of the votes cast.vote of the eligible Confessing Members.
  4. There should be a motion to amend something previously adopted first, another member will second the motion, the chairman then states the question. Then it is open for debate. The assembly will then decide whether to adopt/carry or reject the motion.
  5. keefe

    RONR (11th ed.), p. 468, ll. 16-18

    Kim, That is the idea that I like
  6. keefe

    RONR (11th ed.), p. 468, ll. 16-18

    Richard, thank you for the advice and feedback it is appreciated. I agree with the above posts, it doesn't make sense to do what is being asked/told of me. As I pointed out it becomes completely subjective what I would begin to write down, what one thinks is important others may not and vice versa. Many times at a meeting something is said and a member will look at me jokingly and say "don't put that in the minutes". I usually respond with "as long as it isn't in a motion I won't." At this point I will stay the course as I have, writing down what was done not what was discussed. If the assembly would like for additional notes to be submitted into the draft minutes they can do so when they are presented for approval.
  7. keefe

    RONR (11th ed.), p. 468, ll. 16-18

    Joshua, Yes for the same reason that you never put dialogue into draft minutes in the first place. I appreciate you feedback.
  8. keefe

    RONR (11th ed.), p. 468, ll. 16-18

    Joshua and Guest, Thank you for your feedback it is greatly appreciated. Regarding the parliamentary authority it is RONR. The Chairman is aware of what it states but doesn't agree with it is what I was told. If members submitting notes to be included in the draft minutes is the conclusion to this what is that process?
  9. As a Secretary for our Board the draft minutes have contained business that was moved on at the meeting and no discussion. It has been requested by the Chairman that I put into the draft minutes "notes" of what was discussed for each agenda item. I have stayed away from putting any "notes" in the draft minutes because it takes too much time and is subjective and I don't feel like the notes would satisfy everyone. These "notes" would also include any motion that was made on the particular agenda item, if no motion was made it would just have the notes of the discussion. The Chairman has requested this so a member who was absent at a prior meeting could know what was discussed and be kept up to date. The Chairman and I don't not agree on this. I have suggested that those who want more notes can take their own and bring them to the following meeting to look back on. He stated that won't help those who weren't at the meeting. Of course I can't help people who don't attend meetings but I want to find a common ground that will benefit the Board. He suggested that each member will take notes and submit them to me to be recorded into the draft minutes. That idea seems too labor intensive to collect members notes and type them up. I keep going back to page 468 and Chapter XV in the 11th edition to make sure I doing my duties to the best of my abilities. Can you offer any suggestions or advice?
  10. keefe

    Special Meeting Agenda

    Hieu, Thank you for your reply it is greatly appreciated.
  11. Is an agenda for a special meeting necessary? If not necessary is it advised? I am wondering this because the business being brought up is issued in the call. If the President/Chairman says that the call should state that there will be "discussion" on an item/topic does that allow for a member to move on business at the meeting? Or is only discussion allowed? Thank you in advance.
  12. keefe

    Called Meeting/Special Meeting

    Bruce thank you for pointing that out and answering the other questions, it is greatly appreciated.
  13. When the call goes out for a special meeting does the secretary's name and title go at the bottom or would it be the chairman's name and title? Or is it not necessary to do either? I know the president/chairman directs the secretary to send the notice but I am unsure if either needs to be listed on the call. At the special meeting do you need to list the secretary's report on the agenda in order to approve the previous meetings draft minutes? Or can they be approved without being listed? I know only the business specified in the call can be transacted, I just want to make sure I have everything in order. Thank you.
  14. keefe

    Bylaws - Indicate Meeting Date

    Great advice, truly appreciated! The members of this forum are a fantastic resource.
  15. keefe

    Bylaws - Indicate Meeting Date

    Gary, Thank you for your response. So is it best for the regular meetings to have dates specified in the bylaws? If bylaws allow for a called meeting (special meeting) then it should indicate who can call that meeting, correct?
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