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About paulmcclintock

  • Birthday August 12

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  1. The entity wishing to transfer (delegate) powers may be a member, an officer, an executive board, or a society. 1. RONR says a member may not transfer his power to vote to another person (unless governing documents or laws allow it explicitly). Is any other member power transferrable when the rules are silent, e.g., the right to attend even if in executive session, or to nominate? 2. The bylaws say the president is to appoint the finance committee. Can the president transfer that power for the current term to the treasurer? 3. The bylaws say the executive board ("board") is to
  2. "When members vote by raising their hands, is it necessary that they raise their right hand? Is there a procedural reason, or is it just tradition?" As Dan has pointed out, RONR 11th edition and RONR In Brief specify the right hand ("“raise the right hand”"). Consistency is important so voters aren't (so) confused, but consistency doesn't answer why RONR specifies "right" instead of "left." The first edition (1876) of Robert's Rules also specified the right hand: "those in favor of its adoption will hold up the right hand; those opposed will manifest it by the same sign." Cushings Manual als
  3. I too have interpreted the RONR rule to mean an organization can't relieve a member of the obligation for paying dues. I have seen a group adopt a motion to have the organization pay the dues for the person, though, which effectively does the same thing. And in one organization, which needed no dues one year, they voted to have the organization pay the dues for all members. It was easier than amending the bylaws to make the dues zero for that year. There are resonable arguments against this approach, and there may be legal issues if they are a nonprofit or 501©(3) or similar organization, bu
  4. As RONR In Brief puts it, "It is possible either to take nominations for all offices before electing any, or to take nominations for the first office, conduct the election for that office, and then repeat this procedure for each of the offices to be filled by election." (See RONR In Brief 2nd ed, p. 79. See RONR 11th ed, p. 435, ll. 27-34.) Suppose the chair plans on the first approach (nominations for all offices before electing any), but a member wishes to follow the second approach. Is this done by the demand of one member, or by majority vote? Can this interrupt? Is there a time limit? M
  5. Official interpretation 2006-7 says unseconded motions are to be recorded in minutes, and cites RONRIB saying all motions moved but not withdrawn are to go in the minutes. Shall the minutes record verbatim a motion made with vulgarities or obscenities and thus ruled not in order (RONR 10th ed, p. 333, l. 4-8)?
  6. No. Per RONR officer reports give recommendations, and the actual motion to implement any such recommendation should come from the floor. In contrast, a motion from a committee of two or more is to be moved by the reporting member. Typically, reports, whether from an officer or a committee, are not voted on to be accepted at all. Only specific recommendations. The typical treasurer's report is not voted on to be accepted at all, but only the audit report of the annual treasurer's report. Regarding the treasurer's report, there may be other concerns stemming from the Sarbanes-Oxley Act that ma
  7. First, ensure the chair's term is really up. If the bylaws say the term is for some period of time "and until his/her successor is elected" or "or until..." or something similar, then the person still holds the office even though an election wasn't held at the prescribed time. Second, if the chairman's office becomes vacant, then the vice president becomes president. Third, if at any meeting there is no chairman present, the vice chairman (vice president) chairs the meeting. If that can't happen, then the secretary calls the meeting to order and presides over the election of a chairman pro t
  8. Yes, you follow both the bylaws and the "policy and procedures," which are supplemental rules in two categories based on the nature of the rule and the votes required to adopt/amend/repeal/suspend them, and called in Robert's Rules of Order Newly Revised (RONR) either Special Rules of Order (procedural) or Standing Rules (policy). If there is a conflict, bylaws supersede special rules of order, which supersede your parliamentary authority (e.g., RONR).
  9. RONR doesn't specifically address cancelling or rescheduling a meeting, but the general principle in RONR is that the body or person with the power to act has the power to rescind the action. (This is seen in RONR's discussion of appointments to committees: when by the president alone, the president can remove them, but when by the assembly, only the assembly can remove a person from the committee.) This principle would seem to apply to some degree to calling meetings. In May 2006 the board called a meeting for the third Tuesday of each month. The board can rescind any of those calls, and i
  10. Yes. See RONR, p. 354, l. 15-17. Although this provision uses the word "question" rather than "subject," lines 30-34 shows that in this context of orders of the day that the terms seem to be interchangeable. And lines 15-17 fall under the introducing lines 5-6 which uses "item of business." The introduction to the section says "An order of the day...is a particular subject, question, or item of business that is set in advance...." (p. 353, l. 6-8).
  11. Ah, page 346 confirms this: "Normally - unless an order of the day was made as a part of an agenda for a session - no motion is necessary at the time the order comes up, since the introduction of the question has been accomplished previously...." Thanks!
  12. If during a committee report a motion is made and while pending postponed to the next meeting (to be a general order), at the next meeting the chair does not ask for someone to make the motion; the chair simply states it. And if under new business someone moves "that at the next meeting we consider the motion to buy a flag" and it is adopted, the motion to "buy a flag" need not be "made" at the next meeting; the chair would simply state it. There is a difference between giving notice, which is the act of one member, and adopting an agenda with a general order with the text of the motion spelle
  13. An agenda is pending adoption, and member X moves to amend by adding a motion to buy a flag to General Orders, which is adopted, and the amended agenda is adopted. When the motion on the flag is pending, can X ask permission to withdraw it? The motion X made, to amend the pending agenda, was already adopted. Is X considered the maker of the flag motion, or is the assembly by virtue of adopting the agenda with it listed? Assume that the full wording of the motion was in the agenda so no motion was made when general orders were reached in the agenda; i.e., the chair simply stated the flag moti
  14. As mentioned already, if you remove RONR as your parliamentary authority without naming another book, you are bound to follow the common law for parliamentary procedure. The trouble with that is that it is ill defined, and your organization is likely to spend much more time haggling over what the proper procedure is. Indeed, that is the very reason that the original Robert's Rules of Order was written: at meetings in San Francisco Major Henry Robert found there were different opinions as to what the proper procedure was, and "confusion and misunderstanding had reached a point where issues of
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