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Youth Sports

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Everything posted by Youth Sports

  1. First, our bylaws give the board the power to amend the bylaws by a two-thirds vote of the board. Secondly, each year during general elections, we have a few board positions where there were no approved candidates. in your comment, you state there is a difference between filling a vacancy and filling a position not filled by the general elections. What is that difference?
  2. Our non-profit uses ballot voting for elections to the board. The board approves candidates for each office on the ballot. Members vote during the week-long playoff period.The ballots are counted by the Secretary and another board member at the end of that period. It is only at that point is when a write-in candidate may be discovered. We have no rules specifically for this. For positions without candidates on the ballot, a write-in winner may be approved or disapproved at the next board meeting after finding out if they wish to serve. For positions where there are board approved candidates on the ballot and a write-in candidate receives the most votes, are you saying that the write-in can either accept or decline the position without actually being approved by the board? There is nothing in our bylaws to handle the situation. Can the board approve/disapprove his candidacy after the vote count and if approved, then notify the write-in candidate to determine if he wishes to serve or not? From what I gather, if winning write-in candidate declines, then the position remains open and another vote must be taken. Our bylaws state that if a board position is open after the election, the board can approve and appoint someone to the position. Rather than taking another vote, i.e., a new election, can board just say their was no winner and position remains open. As an open position, the board can then approve someone for the position, possible the approved candidate that had the most votes?.
  3. Thanks. He remains on the Board due to the omission of procedures and motions to act on the resignation. I introduced procedures that are under review on how to address how the league handles resignations given in writing, electronic media, or verbally in Board meeting. In addition, I also introduced procedures giving the Board the ability to fill vacant positions on the Board that are not filled by general elections. Both procedures are currently under review of the Board. The changes will be voted on at the next Board meeting.
  4. One last question. I know I am trying to grasp at straws here. Can the board member's statement of resignation to the assembly be considered placed before the assembly for acceptance?
  5. Thanks, Mr. Huynh and Mr. Godelfan. So, basically both of you are telling me that any statement to leave a board position, regardless of circumstances of that statement, is considered a request to be excused and must be voted on by the Board for acceptance. Is that correct? And until such time as a statement of leaving is accepted, the member can remain in his position and withdraw the statement of leaving.
  6. First, thank you for the quick response. This my first time on this site. The board member stated he was resigning from the Board but he would remain a member of the organization since his daughter still had friends in the league. This is a girls softball league, so the board member was a parent. So what is considered an acknowledgment of his leaving the position? Do we really need to have a motion and a second to acknowledge that he leaving? Or can other statements in the meeting be used as acknowledgment?
  7. I am on BOD of a non-profit youth softball association. It's Board members are elected by the membership. Open positions are filled by the Board, by majority vote, however, this is not in the Bylaws. In a recent board meeting, a board member said he was threw with Board and verbally resigned after not being voted as a team manager and not being allowed to coach. He then proceeded to rant on about how the Board should have come to him about complaints. Shortly into his rant, the president called the meeting and walked out not wanting to continue hear the rant. The Board member continued his rant pointing out what he perceived were Board and individual member deficiencies and then stating he was done, resigned his position a second time, and walked out of the Board meeting room. Note he did not point out his deficiencies. The meeting adjourned after he walked out. From reading some of the posts, it sounds like everyone is saying he is still on the Board since we did not vote to accept or make any movement to replace him. He did say he would turn over his task to another member of the Board and that member agreed. I do not understand why we would need to vote on resignation from a voluntary position in an all-volunteer organization. If someone does not want to serve for whatever reason, why do we have to vote or make a motion to accept his resignation? Our bylaws do not contain wording regarding resignations, acceptance, or withdrawal of a resignation. The operating procedures, however, have rules regarding a member who leaves his position before the end of the term without cause not being eligible to serve on the Board the following year. Now, he has sent an email to the Board that he has withdrawn his resignation. Can we still vote to accept the resignation in our next meeting and ignore the withdrawal?
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