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  1. It is also common for high school latin clubs to have a scribe rather than a secretary.
  2. The President submitted his resignation to the Executive Board. The Executive Board accepted his resignation, so the office of President is now vacant. Note: the Constitution authorizes the Executive Board to accept resignations. Furthermore, when the office of President is vacant, the Constitution says that the Vice President acts as President until the vacancy is filled but does not become the President. The Constitution says this about vacancies: Thus, at our regular meeting Monday evening, there will be an election for the office of President. The Vice President plans to run for President. However, the Constitution says: Thus, if the Vice President is elected President, the office of Vice President will become vacant immediately and the election of a Vice President will come up at that moment. Some members would like to postpone the election of a Vice President to the next regular meeting. I believe this can be done with a motion "to postpone the election of a Vice President to the next regular meeting," which requires only the support of a majority of those present and voting. Others say the appropriate motion is "to suspend the rules and postpone the election of a Vice President to the next regular meeting," which requires the support of two-thirds of those present and voting, because to postpone the election we must suspend this portion of the Constitution (which they argue is a rule of order). I cite RONR (11th ed.), p. 185, ll. 22–27 in support of my view.
  3. Suppose an assembly would like to adopt a package of special rules for only a single session (e.g. a special debate procedure applying to a number of controversial motions which are to come up). Clearly, the assembly could adopt these special rules by the usual process but include a proviso providing for their termination at the adjournment of the session. However, is there some rule in RONR allowing for the adoption of special rules by a lesser threshold when they are only to apply for a single session?
  4. Once a special committee completes its business, is the Secretary responsible for keeping its minutes on file? [RONR (11th ed.), p. 458, II. 34] says that the Secretary must "Keep on file all committee reports" but I can't find anything about the secretary keeping the committee minutes on file.
  5. Would it be proper for the member to say "“I ask for unanimous consent to strike from line 32 of the resolution the word ‘blue’ and insert ‘red’”?
  6. Suppose a member rises, is recognized, and makes an appropriate motion by unanimous consent. For example, the member might say “I move to strike from line 32 of the resolution the word ‘blue’ and insert ‘red’ by unanimous consent.” If no member objects, can the chair (if he is a member) object to the motion?
  7. I'm not really sure how to apply those lines to my situation. The amendment isn't a series of resolutions, it just substitutes one article for another. Are you saying that the substitution is indivisible and that the member will have to move to strike section 1 from the substitution if he wants to consider it separately?
  8. In a special committee, the pending main motion is a draft constitutional revision. We are considering an amendment to the revision that a subcommittee recommended. The amendment substitutes an article in the draft for a re-written article. The new article includes three sections. A member was interested in moving to divide the question—that is, make section 1 a separate amendment from sections 2 and 3. Is this allowed? I do not see how a motion to substitute can be divided.
  9. Are the procedures and requirements to adopt an agenda at the outset of a meeting the same for a standing committee and a regular meeting of the full society?
  10. I have a good one Page 5, section 4: https://www.sg.ufl.edu/Portals/0/2016 Constitution Finalized.pdf?ver=2017-01-25-140342-633 The issue is that the Senate must confirm the Summer Replacement Senators on May 1st and only on May 1st. Not April 30 or May 2. To make matters morse, classes typically end before May 1.
  11. An organization has made me chair of a committee to propose a revision to their Constitution (they do not have bylaws). The motion was to "create a special committee for constitutional revisions." Per the constitution, the president appointed the committee members and chair. The committee includes myself (not a member), 7 people (most members), and a member ex officio (the president). Consistent with RONR (the chapter on bylaws in particular), I was planning to follow this procedure: I believe that this committee charge is so broad that it empowers the special committee to recommend any and all constitutional amendments it finds appropriate, or even an entire revised constitution, to the organization. In the first meeting, we will discuss changes we would like to see to the constitution. Then, we will create drafting subcommittee(s) to write out the motions we agree upon in the full committee (e.g. "I move that the subcommittee draft an amendment that adds introducing new members to the rules of the organization as a duty of the Secretary."). Suppose we receive several constitutional amendments from the subcommittee, and after amending/debating the constitutional amendments, we adopt the constitutional amendments. What would be the procedure for combining them into one revision? Could we refer the constitutional amendments to a subcommittee, instructing the committee to draft a revision based on those amendments, and then adopt the subcommittee's draft revision? Additionally, does adopting something in the committee automatically make it a part of our report? Or do we have to adopt the report we will deliver to the organization (the report will include the revised constitution or amendments) as a final vote at the end?
  12. Thank you for the tip. I will do that now and apologize for the confusion.
  13. The committee charge is from a real life situation (see the updated charge though). However, the committee hasn't met yet, so I (carelessly) came up with an example of a motion that I thought might be made at the committee meeting.
  14. I have updated my post with the correct motion: "create a special committee for constitutional revisions."
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