The president and the church secretary were sent the minutes from the council meeting.
A phone call was placed by the President to the Secretary of the Council to change the minutes she had written.
Here is the explanation:
"Robin contacted me and needed me to edit something in the minutes. Here are the edited ones. Hope this didn't mess you up."
Original Wording:
Memorial Committee: Deb reported:
• A few donations came in for the window fund. It is sitting at $2,561.00.
• Robin spoke to Mary Lou in regards to using her memorial monies that she has
designated as history/education to update and replace the stain glass windows
that were not destroyed by the hail storm.
Changed to:
Memorial Committee: Deb reported: • A few donations came in for the window fund. It is sitting at $2,561.00.|
Building and Grounds: Robin reported: Robin is waiting for a quote from Bob in regards to replacing the carpet in the balcony to match up with the stairs where it was replaced from the hail damage.
Robin spoke with Mary Lou about the use of her memorial monies.
Notice the difference in the change from the 'location' and the 'specifics' about what it was intended to be used for.
I believe this is a violation of not only the intent, but the letter of Robert's Rules of Order, because it changes the entire meaning without allowing others to be involved in the process for transparency sake.