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Everything posted by TheatreVP

  1. We do not have anything in our bylaws or policies regarding removing a board member. All terms are for 1 year, except whoever receives the highest number of votes as a non-officer is given a 2 year term so as to avoid a completely brand new board with no experience. This is why we don't know how to handle this appropriately. The board member in question is a board member until july 1st of 2018 like the rest of the current board. The reason I was saying "old board" was that a new board just took over as of July 1st, 2017. In our bylaws, which I attached to one of the comments, we must notify the membership of proposed changes to the bylaws at least 2 weeks prior to the general membership meeting. It does not say how. The only notification sent was an email saying the changes were on the website. However, they were in a restricted area that needed a password and no one was informed of where to find them. Members did not know where to access them. Therefor they were never accessible to the general membership. When a vote was taken to pass the changes at the general membership meeting, yays and nays were taken. There were proxy votes given to members and NONE of the proxies were counted. I believe if I am correct that votes need to be counted and in ballot form. It was done based on the "sound" of yays. That's it. So there are two issues. 1) Members never received changes within 2 weeks of meeting and even though the board moved forward otherwise ignoring the bylaws they were also voted on incorrectly. This is why when the new board took over (everyone elected to begin July 1, 2017) we decided that the bylaw changes were null and void because the proper procedure was not followed. There is mention of repeal of bylaws in our bylaws but the board did not feel we were repealing anything because the previous board did not follow the rules. I hope I am explaining this correctly. We are a new board that was not familiar with Robert's Rules and neither was the previous board and we are trying to follow the rules. We also need to make sure our board members are doing their job and that is not happening with one of our board members and I would like to motion to have them removed from the board OR decide on what is the appropriate way to handle an unruly board member. Thank you!
  2. Hello, I have two questions. 1) What is the proper protocol for removing a board member that is not an officer. There are a few different reasons why. 1) the board member is not responding to emails 2) they are not following their duties, i.e. they are our publicity chair and not posting anything on social media or sending out emails for events. 3) They have an overall poor attitude towards the board and are constantly causing conflict because they do not care for the current board. How do we handle a situation like this and if we must vote them out what is the proper way to do that. 2) The previous board wanted to vote on bylaw changes at a general membership meeting. 1) They did not provide a copy of the bylaw changes for the membership, in fact they provided a copy on the website in a "members only" section that was only accessible with a password. Not only was there no email informing the members where to look on the website (i.e. members only section) but they were never provided with a password to access them. 2) The current bylaws were removed from the website 3 days prior to being voted on so there was at least 2 days where they were not accessible until someone complained. 3) They were not voted on properly by the membership according to current bylaws or Robert's Rules. 4) After the subsequent vote took place, the changes were never updated by the current board to the general membership. Based on this, the next years board voted that the bylaw changes were null and void based on being done so incredibly wrong. We want to make sure that the new board's vote to do this was the correct move. We felt that this wasn't even an instance of "repealing" bylaw changes because they were never actually changed. Any help would be greatly appreciated! VP
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