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Deb Parm

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  1. We have a board consisting of members of two countries. The members of one of the countries decided to hold a meeting regarding fund-raising but did not include the International President or the Chair of the Philanthropy Committee or any of the members of that committee. Is this allowable? A similar situation occurred last year, but was not known until recently. We just want to clarify what is and is not allowed in our next Policy update.
  2. A member of our board is saying that a motion, second and vote is required for our minutes to list the names of those voting for, against or abstaining. Is this vote necessary to record the names?
  3. Our bylaws state "no officer shall serve in the same office for more than two consecutive terms, or until her successor is elected". During the pandemic, we are not meeting at all and probably will not be for the foreseeable future (we are a singing group). Our year runs April 1 through March 31. And all members of the board are in their second term. They will not have really served a full term. Does the "or until her successor is elected" allow them to remain in their positions another year?
  4. I guess what my question is, what can be done. The voting has started, but it was actually called too soon. Is there a way to cancel the voting until the board has time to hear the valid points and discuss?
  5. Our board is allowed to vote on issues via email per our bylaws. We have a controversial matter that is being voted on presently. The vote has started. However, two members of the board had expressed concerns but their emails to the board were delayed and arrived after the vote had been called. As they are valid concerns, is there a way to stop the vote to allow more discussion prior to calling for the vote again?
  6. After our minutes were approved, it was discovered that a wrong city was listed. It was not part of a motion, it was just the name and city of a possible new chapter for our organization. Is our only option to amend something previously adopted?
  7. One of our board members (member at large) is taking a leave of absence for 6 months. There is nothing in our bylaws or policies to cover this. Should she be replaced temporarily, leave the position vacant or ask her to resign?
  8. They have recently amended their bylaws that business, including voting, can be conducted by electronic means.
  9. The bylaws of one of our chapters state "REFERENDUM – Chapter membership may exercise its power through the use of the referendum process. Any action may be proposed by circulation of a petition that clearly states the action desired and is signed by 25% or more of the membership in good standing. The President shall be required to present the question to a vote within 30 days of receipt. A quorum must be present to vote, and 2/3 of the quorum will decide the vote. Also, Chapter members must be given 14 days written notice of the question." There is a disagreement between some of the memb
  10. Our board is elected by the membership. The board then elects the officers (president, three vp's, and 4 directors). Can the President nominate someone for the other positions?
  11. I just want to have this clear in my mind. I am wrong, and the member making the motion doesn't need to actually vote and it is assumed to be a 'yes' vote?
  12. I have a board member telling me that since she made the motion, her vote is automatically in favor. I am pretty sure that isn't right, but I can't find anything in Robert's Rules to back me up.
  13. The President of a very small board of directors (5 members) is the subject of an upcoming vote. She wants to appoint herself as the co-director of a chorus. The anticipated result is probably going to be a tie. I know that a tie fails and that the President can vote if she wants the motion adopted. However as this is about her, I am not sure she should vote. What should be done?
  14. The new president of a board made one motion and seconded two other motions. All three were voted on and carried. Do they stand as carried or are they invalid?
  15. What should we have used instead of lay on the table? And, what is the proper way to make the motion now?
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