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Deb Parm

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  1. One of our members was totally against a motion and voted no. However, she said she wanted to exercise her rights through Roberts Rules to have her explicit objection noted in the minutes. I have looked and can't find if/where this is allowed. If this is allowed, can someone point me in the direct direction. Thanks.
  2. Once the nominating committee makes it's report and the floor is opened to further nominations, can the candidates speak to the chapter prior to the vote. A very heated debate occurred at our last election as some said it was allowed, others said it was similar to calling for the vote and no further discussion is allowed. I can't find anything in Roberts Rules that addresses this. As election time is drawing near, what is the correct answer?
  3. A bylaw amendment packet has been sent to all our members for a voting starting in 2 days. One of the items is turning out to be very controversial. Can we pull that one item from the vote at this time?
  4. The bylaws say a simple majority determines the result. Can we use a Special Rule of Order (or some other method) to change that, temporarily, to 2/3? Or must it stay at a majority?
  5. Currently, our bylaws state "Each Officer shall serve a term of one year. No Officer shall serve more than three consecutive terms in the same office." How can we correctly word our bylaws to allow an officer to serve more than three terms? We are specifically thinking the VP Finance should be allowed to stay longer. But we may find a situation where other officers (the ones very good at their position) should be allowed to stay in that role.
  6. A member of the board was removed from office several years ago. This was done according to our bylaws. We are now hearing rumors this person intends to run for the board again. As our membership doesn't know the entire story for the removal, we are concerned they may win the election. Is there a way we can prevent this person from running?
  7. Correct, our elections take place in the Spring and the newly elected board members take over at the close of the annual meeting. If the President can appoint in advance, would the sitting board or the board elect ratify the appointment?
  8. We have a board member who has resigned effective at the close of our annual meeting. Per our bylaws, vacancies in our board are appointed by the President and ratified by the board. The appointment is until the normal election process in the spring. The question is, when can the President appoint someone? Can this be done at the annual meeting, or should it wait until after the meeting when the vacancy actually exists?
  9. We have a board consisting of members of two countries. The members of one of the countries decided to hold a meeting regarding fund-raising but did not include the International President or the Chair of the Philanthropy Committee or any of the members of that committee. Is this allowable? A similar situation occurred last year, but was not known until recently. We just want to clarify what is and is not allowed in our next Policy update.
  10. A member of our board is saying that a motion, second and vote is required for our minutes to list the names of those voting for, against or abstaining. Is this vote necessary to record the names?
  11. Our bylaws state "no officer shall serve in the same office for more than two consecutive terms, or until her successor is elected". During the pandemic, we are not meeting at all and probably will not be for the foreseeable future (we are a singing group). Our year runs April 1 through March 31. And all members of the board are in their second term. They will not have really served a full term. Does the "or until her successor is elected" allow them to remain in their positions another year?
  12. I guess what my question is, what can be done. The voting has started, but it was actually called too soon. Is there a way to cancel the voting until the board has time to hear the valid points and discuss?
  13. Our board is allowed to vote on issues via email per our bylaws. We have a controversial matter that is being voted on presently. The vote has started. However, two members of the board had expressed concerns but their emails to the board were delayed and arrived after the vote had been called. As they are valid concerns, is there a way to stop the vote to allow more discussion prior to calling for the vote again?
  14. After our minutes were approved, it was discovered that a wrong city was listed. It was not part of a motion, it was just the name and city of a possible new chapter for our organization. Is our only option to amend something previously adopted?
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