I am a staff member for a municipal corporation supporting a citizen's advisory board. A question has arisen as to the proper procedure for nominating and voting to select the chair of an advisory board for the year.
After nominations were made, each nominee gave a nominating speech. Two speeches were very short (two or there sentences), and one was longer. After each nominee spoke, another member, who has served as Chair in the past made a philosophical comment on the purpose and function of the board as an advisory committee. His comment was not specifically directed at the nominee who made the longer speech, but could be interpreted to take some exception to some of the ideas the nominee expressed.
Next the vote was taken and the results announced.
After the meeting, the nominee who gave the longer nominating speech, who was not elected, complained to staff that there should not have been allowed any deliberative or other comments made after nominations were complete and that immediately after nominations, the vote should have occurred without any comment or deliberation of the members.
It seems to me that elections are sort of a special case of the standard progression of motion, deliberation and voting and that comments or deliberations by the members after nominations and before election voting by the members is appropriate.
Are comments, deliberations, or recommendations by the members allowed after nominations are complete before voting occurs for electing a Chair?