In April, 2017 my congregation created a new Board. Our Bylaws were amended to state, "The Endowment Board shall consist of five members, four of whom shall be elected from the congregation for two-year terms on a staggered basis, so that two members are elected each year. The Treasurer shall be an ex-officio member. The Board shall appoint its own chairman and meet at least two times per year. The term of an appointment shall be until the next officer election meeting of the Voters' assembly."
Regarding the election of officers the Bylaws state, "The officers-elect shall assume their duties immediately upon their installation into office. In the event of a vacancy in any office, the Council shall appoint a successor to serve the remainder of the term. Officers elected by the congregation shall be permitted to hold office for six consecutive years only, Cemetery Board and Endowment Board members are excepted. Furthermore, a period of one year shall have elapsed before anyone who has completed six years in office shall be eligible for any office. Officers shall be elected for the term specified in the Bylaws and shall hold office until their successor shall have been elected and installed."
I have gone back through the minutes and there are no provisos related to how to achieve the staggering of the elections of the initially appointed members or which of them would be up for election first. All four initial appointees have served from inception until now. How should this be remedied? The annual meeting at which elections are held is in November. My initial thought is that we have three incomplete elections, Nov 2017, Nov 2018, Nov 2019. We don't have to worry about term limits for this board but there should be two members up for election in Nov 2020. Can the congregation adopt a resolution at the August meeting stating which two board members are going to be up for election this year with the other two up for election next year? I am a relatively new Registered Parliamentarian and I'm not sure how to fix this. I am also currently the President of the congregation and am trying to slowly bring this assembly back into a more proper observation of RONR. Thanks in advance for any guidance.