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VolleKeepo

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  1. A recess was moved for 30 minutes. However, after only 5 minutes, the body wishes to end the recess and proceed with the business. How is this handled? Is the time yielded back to the chair?
  2. We do not have by laws but we do have a charter that lists the roles and responsibilities of officers and the rights of the members. Is it possible to have the RONR as the parliamentary authority but adopt a separate special rules of order specifically only for electronic meetings?
  3. The organization doesn't have bylaws This is a small assembly and everyone is usually very orderly. Here are my initial (core) guidelines: Announcement of the meeting The members may be notified personally, through a memorandum, or a notice of meeting. Members must be notified within an appropriate amount of time. The software to be used, the time the meeting will start and end must be identified ahead. (The recommended software will be Skype and Messenger.) Electronic meetings may only be done through video calls where the both the face and voice of the member are clear. The presiding officer or the secretary sets up the room for a video call. During the meeting The presider, the secretary, the members, and all other persons participating in the meeting must speak clearly. If the audio from the person who has obtained the floor is clear, it is unnecessary for him to write down his motion in the chat. However, if for any reason, the audio is unclear, the member must still speak but is now required to type in the chat what he wishes to say. The host is recommended to record the video and audio together with the chat log. In case if conflict between what is said in the video and what is found in the chat log, the video prevails. If documents are to be submitted, they have to submitted through in a format that is legible. It is recommended that every member has his own copy of said documents before the meeting had started. The minutes of the meeting will be done in the same manner as it would be done in physical meetings. Obtaining the floor To obtain the floor, the person may show his hand on the camera or may say so. If it is unclear to the presider who wants to be recognized, he may ask them to type in the chat that they want to be recognized. In any case, the presider must take into account the delay that comes with electronic meetings. With this, he must at all times give ample time for members to respond. Voting The rights of the members to vote is the same as stipulated in the governing documents. The recommended voting procedure during electronic meetings is always roll call voting except for non controversial matters. Roll call voting is done in the same manner as it would be done in physical meetings.
  4. The charter of the organization does not say that electronic meetings are disallowed, nor do they say that a meeting must be held in a physical location where the members must be present. How does a small assembly adopt guidelines to hold electronic meetings? Is it adopted through a resolution by a majority vote? By a 2/3 vote?
  5. Got that. I was assuming that the resolutions had to be introduced in that meeting. Thank you~
  6. The seven resolutions were resolutions of appointment of seven officers. The (special) committee is required to report their findings on said appointees (who are not members of the assembly) before they can be approved by the assembly and assume office. The entire committee was absent in the first session, hence the postponement.
  7. There were supposed to be recommendations from a committee. However, the entire committee was absent during that meeting so said resolutions had to be postponed. Thanks for the info~
  8. On the first session (and first meeting), resolutions were to be dealt with. Four were approved, one was postponed indefinitely, and seven were postponed until a certain committee was present. Does the next meeing (or session) start with the postponed seven resolutions, or do they start with the new agenda before the seven resolutions? Note, the charter is nearly completely devoid of meeting procedures.
  9. To be exact, I suggested one motion to adopt multiple resolutions and then had it postponed.
  10. I've gotten a similar response (see bold text) when I asked someone else. To be perfectly clear, does that mean that the en bloc motion can be divided (but necessarily must be divided)? There might be something I'm missing.
  11. I guess we could stick to Robert's definition of a majority, which is "of those voting." "more than half of the votes cast by persons entitled to vote, excluding blanks or abstentions,"
  12. The charters of student councils and the constitution of the Central Student Government both have provisions similar to "...approved by a simple majority vote of the assembly sitting en banc." There are no other modifiers other than "simple" and "en banc." Does "the majority sitting en banc" mean the majority of the entire membership, of those present, or of those voting?
  13. TL;DR The basis of the adoption of certain resolutions is a committee report but the entire committee was absent during the session. Is it possible to postpone the adoption of resolutions en bloc? - - - - - - - - - - - - - - - - - - - - - - - - Facts and Background (1) This is a student organisation (org) adopting the RONR (2) The org adopting the RONR is The House of Senate (Senate), which is a legislative body of a student council and is a small assembly. (3) The President (of said council) appoints major executive officers of the council (4) According to the charter of the Council, the Senate must approve or reject the appointments of the President by a simple majority vote before they (the appointees) can act in office (5) Then, through a resolution, the Senate will then officially approve or reject the appointee (6) Before the session, members of Senate were divided into committees and then each committee interviewed each appointee (7) The committees gave a committee report during the session and narrate what happened during the interview. This gives background to the character of the appointee. This is, among other factors, the basis for the approval or rejection of the appointee by the Senate - - - - - - - - - - - - - - - - - - - - - - - - The Issue The entire committee who interviewed five appointees (out of 12) was absent during the session and cannot give a report. - - - - - - - - - - - - - - - - - - - - - - - - The Action As the designated parliamentarian (although I have much to learn), I suggested moving the adoption of multiple resolutions of appointments at once. After it was seconded and thereafter stated by the chair, I recommended a motion to postpone the motion to adopt the resolutions to a session when the committee was present. - - - - - - - - - - - - - - - - - - - - - - - - The Rationale Behind the Action I recognize that this is against the principle of dealing with one business at a time. However, I wanted to save time because, after all, parliamentary procedures were supposed to aid in the flow of the meeting and not impede it. - - - - - - - - - - - - - - - - - - - - - - - - The Questions (1) Was what I recommended correct? (2) Could it have been done through a Suspension of Rules?
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