stephanie g

We have very vague job descriptions for our officers, I know they are unique for each group , but looking for guidance or documentation for issues like this - Who is responsible for sending out delinquent notices for dues ? the Treasurer or President or Corresponding Secretary. We are planning to update the job descriptions because of questions like this. People are leaving and we are not sure who should do it. We have had a small group of people so many jobs overlapped.

The secretary wrote in the draft minutes for this month - Director Taylor made a motion that the President's signature be added to the Club's checking account. Only one signature required on checks not two ( .I think this is a comment by the secretary) Also that this action should be done by the end of the month, 2nd by Smith . Motion carried. I don't know if the above is the exact wording of the motion. But let's say it is. So it's now the bank that is telling us, these are the people needed to do this and this is how it's to be done. If they refuse to meet and do this ? Reading chapter 20 presently. Thank you.

Our bylaws are not much so we defer to Roberts Rules. The Club's treasurer is the wife and the husband is secretary. They have held this position for 1 - one year term and now 7 months each into the second term. It's come to our attention that the treasurer is the only one to have her name on the club's checking account. At the July meeting we made the motion and it was passed to add the President to account. by July 31. Our minutes will not be voted upon until August 27. Word is being passed along that the treasurer said she will not add the President to the account during the remainder of her term. There is no financial concerns that justify the president should not be on the account. It's a point of contention between the president and treasurer. We have instructions from the bank as to what they will accept to add her to the account. The Treasurer and Secretary must sign papers .. what they do is not part of this unless you all want to know. My first question is since the minutes from July won't be approved till August meeting, are they official ? Draft ? The motion to do this is valid - correct ? What happens since this will not be done by July 31 as put forth in the motion. Then if both the treasurer and secretary decide not to do what the bank requires them to do. Is that enough to remove both of them from office , if so what are the specifics to follow in Roberts ? Thank You. I also wanted to add, for the July meeting minutes.. when the secretary sent them out .. he put in Red ink at the top - DRAFT .. he has never done this before. So if the bank needs to see the minutes it looks like they are not final .. which they aren't since they won't be voted on till next Month.