jandal

Thank you both for clarifying and for the advice, it is very helpful and appreciated.

Is there a correct way to submit an amendment to minutes before they are approved? I don't understand. Are you saying that a member can change a vote they made in a meeting, after and outside of that meeting e.g. by emailing the Secretary the following day, and that their changed vote e.g. from Yes to No can be refected in the minutes prior to them being approved and without submitting an amendment to the Committee? Surely this change of vote couldn't just happen outside of a meeting without it been brought to the attention of other members in someway e.g. by submitting an ammendment prior to approval or an Amend /Rescind Something Previously Adopted?

Thank you for your replies. Yes, however often what is done is in large part determined by what is said, i.e. a vote will be influenced by the supporting information provided. The problem is that a particular member wishes to control the content of the minuted discussion points; he submits edits to the Secretary based on what he thinks should be reported rather than on what actually was discussed at the meeting. The Secretary makes the changes and we are running into constant conflict regarding the accuracy of the minutes. This member is also changing his vote after, and outside of, the meeting and the Secretary is actioning this change in the minutes of the meeting. Thank you for the suggestion of Amend /Rescind Something Previously Adopted, very useful.

Should meeting minutes record truthfully what happened at the meeting or should they record the truth? Our Committee has an ongoing issue. For example: at a Committeee meeting there is a discussion and a vote based on the "facts" presented during the discussion. After the meeting someone disputes the "facts" outlined as the discussion points in the minutes and seeks to rewrite the minutes. My concern is the "facts" that informed my vote at the meeting are 1. incorrect and 2. the vote stands despite the facts changing, Where "facts" are misrepresented or incorrect at a meeting, and a member wishes to correct them, what is the procedure for doing this and how does it effect the decision at the meeting? thank you