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Roman.76

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  1. What action do you recommend I take in this situation?
  2. No, we are acting board members in the sense that when the group of people came together to start the Club, they decided to select people to be in an officer role to help guide the Club as it began. The Bylaws were later adopted which provided a provision to allow the current unofficial (acting) board members to continue their duties until the end of the year. So we will have elections in December. The newly elected members will take office on January 1, 2020. Ok, thank you! That's what I thought.
  3. KERR COUNTY PATRIOTS CLUB AGENDA PRAYER APPROVAL OF MINUTES, October 28, 2019 VICE PRESIDENT Ashli Badders UNFINISHED BUSINESS Item 1 Bylaws have been completed and are available for viewing Item 2 Signup sheet for those interested in helping decorate KCPC Christmas float (Susan Deininger & Ruth Cremin) Item 3 Nominations for next year’s officers/ board members (Clayson Lambert) Item 4 Committee member activity reports/comments Political Research Committee: Comments on the School Board NEW BUSINESS Item 1 General Memberships activities, comments and local concerns Special Announcement: Voter Registration Next Year Training at County Commissioners Court on: Wednesday, Nov 20, 3-5 pm Wednesday, Dec 18, 3-5 pm Monday, Jan 6, 3-5 pm To sign up for one of these classes contact the Kerr County Elections Department 830-792-2242 Stay informed by check out our website www.kcpatriots.org NEXT MEETING November 25, 2019, 6:30 PM ADJOURN
  4. Board Meeting Agenda 11.11.19.pdf
  5. I have several questions regarding the procedures that were taken by the Club President to "reschedule" a meeting and other information. The Club just became official in October of this year and currently has "acting" Board members. I am serving on the Board. I have attached a copy of my club's Bylaws for your reference. We are subject to the latest edition of Robert's Rules of Order, Newly Revised. Every other week on Monday, the membership has a meeting at 6:30 p.m. Before that, the board holds it's regular meetings at 5:30 p.m. (on the same day). This past Monday, the President cancelled both meetings due to weather concerns. Can he cancel a meeting? If not, what proper procedures need to be done to cancel the meeting? During the Membership meeting, one item of business that was going to be considered was the nomination of members. (The President knows I was considering running for president and that I was going to be nominated to the position and was not in favor of that idea.) I will attach those agendas. Anyways, due to the cancellation of the meetings, a notice was sent (on the request of the President) to the Membership and the Board. Here is the notice that was sent out: "Good evening, all: Due to the inclement weather last night, Kerr County Patriots Club has rescheduled our next general meeting for November 18th, at 6:30 PM. We have lots of great things to discuss about the future of our club, as well as upcoming primary elections for March 2020. So please come and bring a friend." Does this notice suffice the notice definition as described in RONR? If not, what is it missing? Fist of all, the "Club" did not reschedule the meeting, the President did. Can he reschedule meetings even if it is due to weather conditions? I am still trying to get clarification from the President, but I assume he actually meant that he is calling a special Board meeting and a special Membership meeting. However, our Bylaws (Secs. 4.1 & 4.2) specify that regular Board meetings are determined by the Board, which the Board decided to have them before the regular Membership meetings, and regular Membership Meetings are held biweekly, which would mean the next regular meeting is Nov. 25. I asked the President and apparently the order for business or items that are going to be discussed are the same as the last meetings (refer to agendas). One of my concerns is that I was planning on being nominated to a position and nominees were going to be allowed to give a brief speech at the meeting, and the President knows I won't be able to attend. Can these nominations occur at this "rescheduled" or special meeting (especially considering the scope of the notice)? Thank you for your time and information! Best, Roman M. Garcia Kerr County Patriots Club_ Bylaws.pdf
  6. Can someone please point out to me when is RONR it says that a chair's ruling is, in essence, the decision of the assembly (considering it is not appealed). Thank you!
  7. Background Info: I am the president of a student council that follows RONR. I have been audio recording (with my phone) every council meeting for my own record and to confirm the minutes have all relevant information. The council has a standing committee (Parent Advisory Committee) made up of three adult members of the Association to advise the council. The committee members are appointed by the Board of Directors (our parent body). At the last meeting of the Council, an advisor told me I was not allowed to record the meetings anymore because one member of the Board of Directors disagrees because it is allegedly illegal to record minors without parental consent according to state law in Texas, U.S.. However, that is not the case. Anyone is allowed to record anyone as long as one party to the conversation consents (including the recording party). The advisor further stated that I must either turn off my recording or leave the meeting. I told her that she, as an advisor, does not have the authority to suspend someone from a meeting. She then stated that the meeting had been adjourned. I then stated that she, as an advisor, does not have the authority to adjourn a meeting. She stated that she does have the authority to adjourn the meeting because she is the chairman of the advisory committee. I however know that she does not have the authority to do so, as I was one of the members who helped form the committee this year. She continued to interfere and did not allow the meeting to continue for twenty minutes! After a lengthy discourse, the law that allows me to record was confirmed by another advisor, another advisor spoke with her over the phone about allowing me to record the meeting and it continued as if it never occurred. I am wondering 1) if there is anything that someone thinks I could have done better and 2) if there is anything in RONR that supports my defense of following state law to allow me to record
  8. I'm wanting to adopt two rules (below) for a student council I am a member of. Would you suggest these be adopted as standing rules or special rules of orders? No matter how much I read up on it I still get the two confused and what would apply as a standing rule and a special rule of order. Thank you! ARTICLE ??. ORDER OF BUSINESS Section 1.1 - Order of Business. The order of business for meetings shall be as follows: Call to Order Roll Call Invocation Introduction of Visitors Officers and HCHSA Members Open Forum 1. Adoption of Agenda 2. Approval of Minutes 3. Reports of Officers 4. Reports of Standing Committees 5. Reports of Special Committees 6. Special Orders 7. Unfinished Business and General Orders 8. New Business 9. Announcements Adjournment ARTICLE ??. EXPENDITURES Section 1.1 - Approval. All expenditures of Student Council funds shall be approved by a two-thirds vote. This approval may either be in advance of the expenditure or as a reimbursement. The Student Council shall not be obligated to reimburse any person for expenditures made without prior approval.
  9. What specific wording would you recommend to amend the bylaws so it makes more sense? I would like to propose an amendment prior to the annual meeting so there is not confusion. Thanks! ARTICLE V. MEETINGS Section 5.1 - Regular Meetings. Regular meetings shall be held on the second and fourth Tuesday of each month at 12:30 p.m. from September to May of the following year inclusive unless otherwise ordered by the Council. Section 5.2 - Annual Meetings. The regular meeting on the second Tuesday in May shall be known as the annual meeting. The purpose of the meeting shall be to elect officers for the next school year, to receive reports of officers and committees, and for any other business that may arise. All HCHSA middle school and high school students shall have the right to participate in annual meetings. Section 5.3 - Special Meetings. Special meetings may be called by the president or upon a written request of three Council members. The purpose of the meeting shall be stated in the notice. Section 5.4 - Quorum. A majority of the Council’s membership shall constitute a quorum.
  10. Great! Thank you for providing me with your thoughts! How would you recommend the bylaws be clarified? I'm open to all suggestions to make it easier moving forward.
  11. Thank you for that clarification! So do you believe that the quorum consists of those who attend the meeting? Previously, all middle and high school students vote to elect officers. This is also provided in our Constitution and Bylaws (quoted below). "Section 3.3 - Voting. Following speeches, officers shall be elected by ballot unless there is only one candidate in which case the candidate shall be elected by viva-voce. All HCHSA middle and high school students shall have the right to vote in elections. The nominee receiving the majority votes will be elected into office."
  12. Only the Student Council members are allowed to participate as a member during regular/special meetings. Our Association members consists of adults and students (grades K-12). The Association has a Board of Directors which consists of the parents. The Board created the Student Council. The reason sec. 5.2 specifies who can participate during annual meetings is to provide a grade limit. We always have a quorum of the Council members present at meetings. I am just curious if we have an annual meeting, does that now expand the number for a quorum because now there are more students participating?
  13. You're right, the list of items is the order of business, but they make up the agenda. Here are sections 5.1 - 5.4: Article V. Meetings Section 5.1 - Regular Meetings. Regular meetings shall be held on the second and fourth Tuesday of each month at 12:30 p.m. from September to May of the following year inclusive unless otherwise ordered by the Council. Section 5.2 - Annual Meetings. The regular meeting on the second Tuesday in May shall be known as the annual meeting. The purpose of the meeting shall be to elect officers for the next school year, to receive reports of officers and committees, and for any other business that may arise. All HCHSA middle school and high school students shall have the right to participate in annual meetings. Section 5.3 - Special Meetings. Special meetings may be called by the president or upon a written request of three Council members. The purpose of the meeting shall be stated in the notice. Section 5.4 - Quorum. A majority of the Council’s membership shall constitute a quorum.
  14. I am a member of a student organization that adheres to RRNR. I have a few questions regarding an annual meeting. Thanks for any help! 1) When should elections take place? Our agenda typically looks like this: CALL TO ORDER ROLL CALL INVOCATION 1. ADOPTION OF AGENDA 2. APPROVAL OF MINUTES 3. REPORTS OF OFFICERS 4. REPORTS OF STANDING COMMITTEES 5. REPORTS OF SPECIAL COMMITTEES 6. SPECIAL ORDERS 7. UNFINISHED BUSINESS AND GENERAL ORDERS 7. NEW BUSINESS 8. OFFICER’S OPEN FORUM 9. ANNOUNCEMENTS ADJOURNMENT 2) What is the quorum required for the meeting? All middle and high school students have the right to participate. So, is it a quorum of the number of middle and high school students or is it still a quorum of the Council? Here are sections from Article V. Meetings of the Constitution and Bylaws for reference: Section 5.2 - Annual Meetings. The regular meeting on the second Tuesday in May shall be known as the annual meeting. The purpose of the meeting shall be to elect officers for the next school year, to receive reports of officers and committees, and for any other business that may arise. All HCHSA middle school and high school students shall have the right to participate in annual meetings. Section 5.4 - Quorum. A majority of the Council’s membership shall constitute a quorum.
  15. It seems that Josh provided a good example. I was looking at the U.S. Senate "Floor Activity" and found an example that may also work. Although the Senate does not use RRNR, they can still use unanimous consent. By unanimous consent, on the request of Mr. McConnell, at 5:05 p.m., the Senate adjourned, under its order of today, until 10 a.m. tomorrow. - U.S. Senate Floor Activity: Adjournment So a similar wording could be: "On the request of Member A, it was agreed by unanimous consent 'to host a Christmas party on December 21, 2019, from 5 p.m. to 8 p.m.'" It is just a hypothetical question, but it could be for the body to host the party. I agree, it should definitely be in the minutes. Probably just in different wording.
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