LOR259

Thank you.

Sorry, I wasn't very clear on that. We used the information in the Roberts Rules of Orders to form an Appendix at the back of the bylaws -- that section is titled "Appendix A". The section of our bylaws that refers to that Appendix reads as: "Rules of Order will be followed at each Membership Meeting, (see Appendix "A")" It doesn't specifically say "Roberts" Rules of Order -- I miscommunicated that in my original post, my apologies.

There was a committee formed 3 years ago to update our bylaws as they hadn't been updated in many years. When I refer to "The Rules", I'm referring to the RONR that was given to the group by another one of the committee members. I was part of that committee but wasn't the person who suggested or provided that section -- all I remember is that she had a book which she described as the RONR; we had an attorney review the bylaws before we put them out to the membership and he didn't raise any concerns with the information.

We don't have anything in our rules / bylaws for adopting a parliamentary authority.

Thank you for your reply. The Rules that were used were likely an older version; because the new bylaws were approved by the membership at the AGM, we'd have to wait until next years AGM to make a Special Resolution to remove that item. Is that necessary or do we need to add something to indicate that the Board has the right to invite anyone it chooses? (Or can we just leave it as is and continue on inviting whomever is necessary at an AGM).

Our Association recently rescinded it's bylaws; Roberts Rules of Order has now been added to the new set. One of the points in the Rules states: "The Association's business and proceedings of meetings is not to be divulged to any persons outside the Association." Our Board works with someone who is experienced in Board Governance; she is a not a member of the Association but she provides guidance wherever she can including Chairing our AGM's. One of our members is questioning whether or not we are allowed to bring this person in to Chair our AGM's because of how that rule reads. (We also invite a local government representative to give a report and sit in our AGM -- this too has been called into question). Could someone please provide clarification on whether or not we are allowed to invite these 2 individuals to our AGM?