(I am very new to knowing and understanding Robert's Rules of Order)
Situation:
Our Co-op bylaws have no provision for a Second Vice President. After our Feb annual meeting, officers were determined through nominations. When the newly elected President (who has been on the board for the past 18 year) named his 2nd VP, it was stated by a director that this was not in the bylaws. The President stated that this had been done since the inception of the park.
For our April board mtg, the Pres and VP will be absent. The Pres told the Secretary that she had to conduct the meeting. When questioned about the 2nd VP doing this, the Pres stated that the Articles of Inc stated the Secretary was to take over (the Art. of Inc. do not state this), and we are allowed to have a 2nd VP because the Robert's rules say we can.
The Bylaws are on the agenda for the next board meeting as the residents are concerned about several questionable bylaws that the board may not be following.
Questions: How should this be handled?
1. Can a point of order be made stating the 2nd VP position violates the bylaws thus making the motion for this nomination to be null and void?
2. If so, am I correctly understanding that a director would do this and the presiding officer (sec'y) would rule on it?
3. I don't see how an appeal and a vote would be allowed as this is a bylaw violation, but I am just not sure.
Any guidance would be greatly appreciated.