A group of 5 members of our HOA met over a period of 2 months to work on proposed changes to our constitution and by-laws along with some rule changes. None of us are on the board and this is not a board appointed committee. The chair suggested I get a group together and present our findings and also suggested some topics that we could consider. The board was not, as a group, aware of our group and what we were doing. We believe we have the right to present our recommendations at the AGM to the members for vote or for changes made by them and then a vote.
Our constitution says:
ARTICLE 7: Amendments: (a) The Constitution may only be amended by a 66 2/3% affirmative vote of the members present and/or by proxies at an AGM or Special Meeting called for that purpose. (b) By-laws may be amended with a simple majority vote at any AGM or Special Meeting called for that purpose. (c) Proposed amendments to the Constitution or By-Laws must be presented in writing to the board no less than thirty (30) days prior to such meeting signed by a minimum of five (5) members. (d) The board will notify all members of the proposed amendments in writing at least seven (7) days prior to the AGM or Special Meeting at which the amendments will be presented.
Our group falls under c) and we presented the proposed changes to the full board six weeks before the AGM and the cover letter was signed by all 5 of us.
The vice- chair and one of his cronies say that it cannot be presented to the members at the AGM without their approval and he is very busy trying to squelch the recommendations or change them to suit what he thinks. The AGM is scheduled for June 8. The Chair has resigned over this impasse.
What is the right way for these recommendations to proceed?