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Tomm

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  1. The Agenda for today's Meeting calls for: Call to Order, - Pledge of Allegiance, - Verification of a Quorum, - Approval of the Agenda, - Approval of the Minutes. The Agenda's are printed and handed-out prior to the meeting. If the Agenda changed prior to the start of the meeting (item eliminated), is the proper motion "To Amend Something Previously Adopted" and when should the motion be made? Should it be made immediately after the call to "Approve the Agenda" and prior to voting on its approval, or is it made after the call for "Approval of the Minutes" and right before the meeting gets under way? Or should it be the the first order of business?
  2. As with general membership meetings, should the Chair refrain from voting in small Board Meetings unless his vote will affect the results?
  3. Although the Board consists of 9 members, I probably should have told you that a quorum requires 6 members be present. Does that make a difference?
  4. The Board consists of 9 members. If the Bylaws state, "Motions made in Board meetings, excluding Executive and Special Session, shall be read and passed a minimum of three times before finalized and acted upon unless readings are waived by two-thirds (2/3) majority of the Board (6)..." Question: Does the qualifier "(6)" as written into the Bylaws make it mandatory that the Board be at full attendance of 9 members when voting?
  5. “Rules limiting the time to which a question can be Postponed…” (RONR pg. 183) From what I can determine, there are basically 3 limits, a) not beyond the end of a present session b) not beyond the next regular business session (meeting), c) sometime in between a & b at an adjourned meeting. RONR defines Postpone as “the motion by which action on a pending question can be put off, within limits, to a definite day, meeting, or hour, or until after a certain event.” Now…, I can understand how the “day”, “meeting” or “hour” can be related to and correspond to the 3 limits listed above, but the term “or until a certain event” has me puzzled! Scenario: Suppose our Club holds regular meetings once a month: Member A: I move we make a $500 donation to Charity X”. (Second) Member B: I move to postpone the donation until after our Clubs fund raising event (which is three months away.) Question: Is the motion simply out of order, because it’s not “within limits” or can the motion to Postpone be deferred until after the fund raising event?
  6. If an emergency motion was passed to hire a contractor to make immediately needed repairs when a quorum wasn't present and the motion was never ratified. The repair job went badly. Are all the members of that meeting personally responsible/liable or only those who voted in favor of the motion?
  7. That was the clarification that I needed. Thanks for taking the time to explain!
  8. But if it's a special meeting of a Board, then isn't it true that every member of the Board must be notified or else any decision made would be null and void? (pg 486, l 33-35)
  9. You guys are brilliant! I don't know how you can remember all these rules or even know that they exist in the first place! I'll just continue reading thru RONR and hopefully it will all begin, at some point, to make sense! Thanks again for your patience.
  10. Thanks so much for your patience! I think, with your help, I've got. A "Bylaw" is a Bylaw and can only be changed, amended or suspended by a rule that allows for such a thing but that rule must be part of the Bylaw. A special rule of order can't change, amend or suspended any Bylaw. "Rules of order" are simply the governing authority used to run the organization, like "Current edition of Roberts Rules of Order." If any of the rules within Roberts Rules are modified or some new rule is established, that would be a "Special Rule of Order." Like changing the amount of time and length of speech in debate. "Standing Rules" have nothing to do with the rules of order but are rules like, Meetings will start at 7:05, or cell phones must be on silent or vibrate.
  11. This seems to be the hardest thing for me to understand, the difference between Standing Rules and Rules of Order and Special Rules of Order!?!?!? Why wouldn't a starting time be considered a Rule of Order, simply an administrative function? Or are the restrictions against changing the time or date strictly a matter of the heading under which they are placed (i.e. Bylaw, Standing Rule or Rule of Order)
  12. What I'm really seeking is an explanation that will trigger my thought process into understanding exactly what's considered a Standing Rule. RONR states that Standing Rules are ones "which are related to the details of the administration of a society rather than to parliamentary procedure..." , but if the Rule is stated in the Bylaws it can't be suspended. I'm confused because I'm under the impression (probably wrongly) that the "time" of the meeting stated in a Bylaw can be suspended but the "date" cannot!?!? Had the above Bylaw said, “Annual meetings shall begin in February and held on the 4th Wednesday of every other month beginning at 7 PM.” I'm thinking suspension is allowed to change 7 PM to 6:30 PM but it's not allowed to change Wednesday to Tuesday? Am I way off base in my thinking? Am I confusing where the Rules are being stated (i.e. Bylaws vs Standing Rules)?
  13. Suppose the Bylaws state, “Annual meetings shall begin in February and held on the 4th Wednesday of every other month.” Some time after the October meeting someone finally realizes that the 4th Wednesday in December is Christmas Day, and obviously nobody would be attending and a quorum would be out of reach. Assuming there isn’t enough time for previous notice or a call for a special meeting to amend the Bylaws, what happens? Wouldn’t missing or not holding the meeting on the “specific date” in December be a violation of the Bylaws even IF a meeting was held in December on a different day? Just wonder’n!
  14. Okay, "assuming" that it is in fact a right given to all the member's as stated in the Bylaws and it is allowable to comment; if the Board chair states that no comments will be allowed from the non-board members who are in attendance at the Board meeting, can the non-member call a "point of order" or "parliamentary inquiry" and be recognized? Or because the non-member is not actually part of the Board meeting the chair can simply ignore a call for "point of order" or Parliamentary Inquiry"?
  15. Exactly! It's my understanding that if a member is given a right in the Bylaws, it cannot be taken away without changing the Bylaws. All we want is to make sure that the right to comment cannot be taken away.
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