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Tomm

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  1. I live in a senior, over 55, community. The community itself is incorporated as a "Recreation Center" established to "coordinate, implement and aid the various recreational and social clubs." The Corporation has established various Board Policies that set most of the rules and regulations for the Chartered Clubs. Each individual Club is required to establish their own set of Rules and Regulations that would more closely administer their specific Club or venue. SECTION 4: MEMBERSHIP MEETING RULES AND REGULATIONS of the Corporate Bylaws states: "Robert's Rules of Order shall govern procedure at all meetings of the Corporation provided they are consistent with the laws of the State of Arizona and the Corporate Documents. A Parliamentarian may be present at the discretion of the President." Question: I understand that the Section 4 above of the Bylaws pertain more to the Board of Directors and General Membership Meetings, but I'm wondering if the individual Chartered Clubs must also adhere to RONR even though they may not specifically be specified in the individual Clubs Rules and Regulations? I'm thinking that since each individual Club is a subordinate of the Corporation, they too must adhere to RONR. Sorta like Article VI of the U.S. Constitution, the Corporate Bylaws are the "Supreme Law of the Land"
  2. Unfortunately, no vote was ever taken!?!? That's the impetus of my question; typically someone will mention a problem, an unruly discussion takes place where everybody talks over everybody else, and a remedy will finally be agreed upon. Typically, the secretary tape records all our meetings and when she writes the Minutes she is including all the back and forth of the discussion! Some of us are attempting to get her to shorten her Minutes which sometimes are several pages. Her argument is she wants to be able to record what we did and why we did it so that we have a record of it so that we don't keep revisiting things that have already been decided on in the past! If these items are never actually voted on, then should they even be mentioned in the Minutes?
  3. How do you handle the recording of the minutes in small Boards where the more lenient rules apply. Typically only actions that were taken and not things that were said are recorded. Do you record "Discussions" that resulted in decisions even though no motion was made?
  4. What's the difference between a "Committee of the Whole" and a "Quazi Committee of the Whole"? It either is, or isn't "of the Whole"! What am I missing? Please explain the difference.
  5. I understand that they must be read if requested, but what I'm asking is, is a vote required or is the demand simply enough?
  6. If the Minutes have been sent out prior to the meeting, and there are no corrections necessary but a Member requests that they be read anyway; Is the simple request all that's required to read them or is it necessary to vote on the request?
  7. If a member of the organization (who is not a Board member) is attending a meeting of the Board and wishes to speak, does the Chair alone have the authority to grant the permission or does it require a vote by the rest of the Board members?
  8. This kinda circles around to my original post "Death of Unfinished Business" and if all those who's terms had expired were re-elected does unfinished business die? Page 489 lines 3 & 4 also states "Consequentially, when the outgoing portion of the board vacates membership..." Seems to me that, although some responses to that post suggest that, because it's the end of the term that causes the business to die, the entire paragraph is clearly referring to the membership of the board. So if nobody really "vacates membership" then there's no real need for the business to die or refer it to a committee?
  9. Would it be appropriate to make a motion to "Recieve the report for future consideration without adoption?" Would that allow acceptance with no commitment?
  10. If a committee submits a report of suggestions and recommendations to the Board and the Board accepts the report, are they actually accepting the suggestions and recommendations or are they simply accepting, (i.e. acknowledging) the receipt of the report?
  11. Now that makes it clear as mud!
  12. Can someone please clarify the types of Bylaws that can be suspended under the term "in the nature of rules of order"! Seems to me that most all Bylaws determine the rules of order for the organization?!?!?!?
  13. So now my head has exploded! Can someone please decipher the final conclusion to the original question, "Can the rule requiring unfinished business to fall to the ground be suspended?"
  14. "EFFECT OF A PERIODIC PARTIAL CHANGE IN BOARD MEMBERSHIP" Can the rule requiring unfinished business to fall to the ground be suspended?
  15. If all 3 members were re-elected, what purpose does it serve to kill any unfinished business? It seems that none of the members are required to be brought up to speed since all were in attendance during any previous debate or discussion.
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