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Tomm

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  1. Suppose at the beginning of the meeting when the chair asks to approve the agenda a motion is made to add New Business but the motion fails. Then just prior to adjourning the meeting, and since you can't make the same motion twice during the same meeting/session a member makes the actual motion that they had intended to raise if New Business was approved. Would this now be allowed because it would instead cause the membership to vote on suspending the rules to allow for the new motion or is basically considered the same failed motion to amend the agenda at the start?
  2. I understand that the agenda can be amended at the beginning or during the meeting but was wondering that since RONR states that "New Business" is part of the "standard" order of business and is the prescribed order of business (pg 353) that it's elimination would require some sort of special rule of order or documentation?
  3. The Boards parliamentary authority is RONR. Question: If the typical monthly meeting agenda for Board Meetings has no "New Business" listed as an item, does that specific agenda format (excluding New Business) have be specified in the Bylaws or other Special Rules of Order? Without specific recorded documentation of this exclusion is this a violation of RONR?
  4. Yes, thank you! It's one of those requirements that you find in other rules (like Rescind) that gives you a couple options if your only considering it in a small Board.
  5. RONR States: "When the adoption of the proposed agenda is pending, it is subject to amendment by majority vote. After the agenda has been adopted by the assembly, no change can be made in it except by two-thirds vote, a vote of the majority of the entire membership, or unanimous consent." Question: So in the case of a Board meeting with only 9 members, an agenda can, in fact, be amended during either its proposed adoption at the beginning of the meeting or after and during the meeting by a simple majority vote?
  6. So if an adjourned meeting is a continuation of the same session, then is it correct to assume that the Agenda that was approved at the beginning of the meeting doesn't cause any violation regarding the 7 day prior notice? The adjourned meeting is simply continuing the items that were previously approved by the Agenda but were not completed!
  7. Thanks! If you only knew the extent of the Boards powers over the general membership your head would explode! This is only the tip of the iceberg that doesn't have a chance of changing. The last time a General membership meeting that achieved a quorum was held was 2009! The Articles also gives the Board the power to amend, modify, revise, or revoke the Bylaws on their own, so if it was ever possible to actually hold a General Membership meeting with a quorum, it appears that anything the General Membership does can be revoked by the Board. I feel like I'm living in Venezuela!
  8. Here's what the Bylaws actually say: "At least seven (7) days prior to all Board meetings, excluding Executive and Special Sessions, an agenda, subject to amendment, shall be posted in XXXX Facilities and/or on the XXXX website" So would the "subject to amendment" kinda allow for any New Business to be presented except those that would require "previous notice?" Would a 2/3 vote actually be required or can new business be freely presented?
  9. I haven't seen that happen yet! Like I said, I don't think most of the Board members really understand RONR and just kinda go along to get along. I send them e-mails all the time attempting to educate them but most don't even own a copy of RONR!!! It's a sad situation! But... any member of the Board can present New Business regardless of what the so-called agenda says....Right? That's a privilege of membership!
  10. If an Agenda merely states the order of business with no constraints on time or when things need to happen then is it really an Agenda or simply an Order of Business? The typical Board Agenda doesn't really have a "New Business" category, it has a "Board Comments", which I guess could be considered the same thing, but the problem is, I don't believe the Board members understand RONR that well and kinda think the, so-called Agenda, because it's required to be posted 7 days before the meeting and then "approved" at the meeting, is a carved-in-stone document that you simply go thru top to bottom with no deviation? I guess I'm asking you to confirm that no matter what was approved as an Agenda a member always has the right to bring up new business.
  11. Thanks, I understand that but some members have an issue with the requirement that the agenda needs to be posted 7 days prior to the board meeting. A question I'll ask in a separate post. This last meeting will have 2 committee reports with PowerPoint presentations, so I think there's enough new business that can be carried over into at least July?
  12. Thanks...I think that's the simplest remedy....perfect! Once and done! This has been a special year with the long shut-down, and along with the policy that the Board requires motions to be read and approved at 3 consecutive meetings prior to passage (except in special circumstances) things tend to drag out forever! This would be a method of playing catch-up! Thanks again!
  13. The Bylaws state: "Board meetings will generally be held on the second Monday and last Thursday of the month at 9 am except the months of July and August when no Board meetings are held." With the advent of the virus' 10 week shut-down and the current back-log of issues that need to be resolved, how can this exception be suspended to allow meetings in July and August? I assume a simple "suspension of the rules" will not be the appropriate motion, but is this the type of rule that can be changed with a "Special Rule of Order?" The Board consists of only 9 members so I assume a vote of the majority can pass this motion at its last meeting in June?
  14. What's the difference? Wouldn't either a move to accept the recommendations be the same as adopting the report? Don't they both open-up the option to debate and amend the recommendations in the report?
  15. Does the mere fact that a presentation from a standing committee will be made and is posted in the agenda constitute that the report has in fact been "received" and after the report is verbally given any motion to "accept" or "receive" the report is actually agreeing to "adopt" all aspects of the recommendations within that report? As I understand it, it is also the responsibility of the presenter, who gets first crack, to ask that the report be adopted?
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