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Tomm

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Everything posted by Tomm

  1. Yes, I'm referring to the memorandums in the nature of minutes that are taken at each committee meeting. Should they be "approved" at each meeting or only the final report that will be given to the parent body needs to be approved?
  2. Do committee summaries typically get approved?
  3. Is the Good of the Order part of the standard orders of the day and if so would that be addressed after new business or should a special rule of order be made for an agenda specific to that organization? I'm supposing that many items can be brought up that don't necessarily have anything to do with conducting business?
  4. I guess the only point I'm trying to confirm is that members of a committee can be assigned by other methods rather than absolutely having to be appointed by only the Chair. The Chair can appoint the members, the assembly can appoint the members or the committee can appoint its members all depending on how the motion to commit was presented. During a debate of a motion at our recent meeting an opposing comment was made that only the chair could appoint the members which I argued was incorrect?
  5. Seems to me after reading 50:12, that those methods apply to those who are not members of the assemblies, which makes me believe that they don't necessarily even belong to the organization? Possible outside experts?
  6. Well, what if the committee was established "with power" to do so? (50:5) Seems to me that perhaps the best way to staff a committee would be to allow the chair of that committee to interview and select those members who have particular knowledge and/or experience?
  7. Our bylaws only require that a director be the chair and co-chair of a committee. RONR seems to mostly talk about the members of a committee being appointed by the chair of the board or the entirety of the board when the committee is established. Am I correct that the committee itself can appoint its own members if a) none are appointed at the time the committee was established, b) the motion creating the committee allows the committee chair and co-chair to do so, or c) the bylaws are silent on that issue?
  8. Okay, I think I've got it. The chair failed to "state" the question immediately after the motion was "seconded". And after it was seconded, it no longer belonged to the maker? But I'm still wondering if a motion is allowed to be withdrawn by the maker, does the second have to be withdrawn also? I believe NO!
  9. Okay, but I'm still confused? As stated above, the chair never "stated" the motion let alone "putting the question" to the assembly. The chair called the maker of the motion to the podium to read his motion. It was "seconded" and during the debate/discussion he was asked to withdraw his motion by another member, which he did. But someone said that the person who seconded the motion also needed to withdraw his second?
  10. It was my understanding that the motion does not belong to the assembly until the chair states the motion immediately prior to taking the vote?
  11. At last nights Annual Membership Meeting a member made a motion, it seconded and debate begun. During debate another member asked the maker and seconder to withdraw his motion. The chair never read the motion to the assembly so it was proper to allow the maker to withdraw his motion but I don't believe it's necessary for the person who seconded the motion to do so too?
  12. The bylaws are silent on that however the Arizona Revised Statutes state: "5. Unless chapters 24 through 40 of this title, the articles of incorporation or the board of directors acting pursuant to paragraph 3 of this subsection requires a greater vote or voting by class, the amendment to be adopted shall be approved by two-thirds of the votes cast or a majority of the voting power, whichever is less." Note: Although this paragraph is specifying the articles of incorporation, the statute on amending the bylaws refers you back to this one.
  13. The policy I'm most concerned with is one regarding committees and standing committees. That board policy describes each of the standing committees tasks as well as authorizing Ad Hoc committees, who must serve as chair and co-chair, who can serve on the committees and how to get removed from committees. First of all, I believe many of the standing committees should be in the bylaws or special rules of order, but our organization has no special rules of order category!
  14. This organization actually calls these rules Board Policies.
  15. Our board of 9 does have the authority to amend the bylaws on their own. A quorum for the board is 6 members. I'm trying to determine how much of a difference there would still actually be between the board amending a bylaw vs a standing rule. A standing rule requires a majority vote with previous notice, 2/3rds without previous notice or the majority of the entire membership. Typically a bylaw would have a higher voting threshold than a standing rule but considering the board is only 9 members, and as long as a quorum is present it seems that the board can amend a bylaw with a majority of the entire membership (5). The only difference I can discern is that the board couldn't amend a bylaw with less than 5 votes whereas the board could a amend a standing rule with less than 5 by simply having the majority of those who actually do cast a vote. Am I missing something?
  16. Some members tend to grandstand and like to be argumentative and hear themselves talk. So yes, I suppose germaneness and decorum would be the appropriate action by the chair.
  17. Would I be generally correct that either a limit on debate or a suspension of the rules is basically similar in that they are not debatable or for the most part, not amendable? Seems there is no advantage to using one motion over the other?
  18. Should the motion be to limit debate or to suspend the rules that allows for 2 speeches, 10 minutes each?
  19. The upcoming annual membership meeting.
  20. If the debate is kind of running off the rails and no member is saying anything about it or trying to stop it, can the Chair move to change the limits of debate or must he/she step aside from the chair to make that motion? Or is there another way to handle the situation?
  21. Could you please expand a little on what you're referring too with the term "patterns of formality."?
  22. I suppose you could also accomplish it with a special rule of order as well?
  23. Our bylaws require that all committees be chaired and co-chaired by a member of the board. Some committee members believe that by allowing a Director to vote, it influences other members on the committee. They also believe that the Directors will have their opportunity to vote when the committee presents its report to the board. Question: Can a bylaw be written to prevent the chair and co-chair from voting in a committee meeting? Part of me says "NO" because voting is one of the 4 pillars pertaining to the rights of membership. Another part of me says "YES" because the bylaws supersede RONR. Please advise...
  24. Without a quorate meeting. No. Thanks. That's would I was afraid of.
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