Austin, Texas. We have a new person that works for our Management Company that now "conducts" our HOA meetings. We used to be able to speak and discuss items at the meetings until she came "on board" last year.
For our first Annual HOA meeting in 2018, she emailed and asked owners to send in items they would like to discuss at the meetings and she would add them to the agenda. Then at the time of the meeting she not only forgot a copy of the budget but also did not add the items to the agenda that the members wanted to discuss at the meeting. She then went on to tell us all that she uses Robert's Rules and Order and that we would each have a total of 3 timed minutes to speak and after each owner speaks, there would be no discussion but that the matters would be brought up later with the Board Members to discuss and then she would send us each the Board's response to our concerns. Our next meeting is in a week and a copy of the minutes were sent to everyone along with the concerns from the members and the Board Member's responses (a year later?!?).
After our new style of our meeting, I wrote our Management Company and asked where in our by laws it states we are to use Roberts Rules and there has been no response. My question is this: Can she just decide on how to conduct our meetings with no one being able to discuss anything or is there a place in our Rules and Regulations or Bylaws that states we are to use Robert's Rules and Regulations?
It was hard enough to get people to attend our meetings before this change and less will even attend which seems to please the HOA Board. After all, there is no discussion allowed between the owners, just reading of the finances. The day before the 2018 meeting, I posted four 8 x 11" papers reminding owners about the meeting of which the President went around and tore them down. She then stated at the meeting that if I ever did tat again, she would call the Police on me. This would lead to my second question: Our President has been in office (along with her friends) for 20 years, does anyone have suggestions on how to change our regulations so that the terms can not be repeated over and over?
Thank you so much in advance!
