Good questions. Sorry for the confusion.
We're a nonprofit and our president (actually, our executive director) is not a board member. We consider salary discussions to be private--only board members present--so the executive director isn't in the room. Of course, he will know the results of the decision.
The locked file drawer is certainly one solution, but since our secretary is elected, we'd need to make sure the key is transferred.
We are, however, for the most part, paperless, keeping most documents on our private intranet. Therefore, the "key" becomes the password for that section of the private site.
I appreciate all your thoughts--this forum is a wonderful resource. I'm going to use your comments to prepare a report for our Executive Committee and then we'll decide how we want to handle this.
Regards to all,
Don Benjamin