From Council PTA:
This email serves as the official notice for a special meeting of the County Council of PTA’s (HCC) executive board pursuant to Article 9, Section 6 of the HCC Bylaws, which reads as follows:
“…Special meetings of the executive board may be called by the president or by a majority of the members of the executive board, five (5) days’ notice being given. A quorum of the executive board members shall be a majority of the members of the executive board then in office.”
The purpose of this special meeting is to call to vote for the removal of the current Secretary of the HCC and will occur on Friday August 30th, 2019 at 7:00pm. This vote will be conducted electronically (via email) in accordance with Article 9, Section 10 of the HCC Bylaws, which reads as follows:
“The executive board shall reserve the right to vote on business via electronic vote. Only the president shall have the authority to call for an electronic vote and to establish the guidelines for that vote. The established quorum of the executive board shall prevail. Results must be recorded in the minutes and ratified at the next executive board meeting.”
An email will be sent to the executive board again stating the purpose and requesting a “reply all” to acknowledge attendance. After that is complete, and a quorum has been established, another email will be sent requesting an official vote, again through the “reply all” feature via email.
Once the votes have been tallied, an email announcing the official results will be sent to the executive board. All documentation will become part of the official minutes and be placed on file.