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swirskya

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  1. Thank you to all who have made suggestions; your expertise is greatly appreciated. Just wanted to point out, if it helps to give greater backing to the merit of some of these suggestions, that at this Annual Ratification Meeting, all candidates who were "elected" during the prior public elections are presented at the meeting on a slate. As an intended form of deterrence from dilatory or malicious actions at the meeting, according to our Bylaws this slate cannot be amended in any way, and thus the only way to use the meeting to challenge the results of the election is to vote down the slate, preventing the Union from meeting its obligations under the CNCA. While it does not explicitly say in our bylaws that no other items can be added to the agenda of an Annual Ratification Meeting, it does state that the purpose of the meeting is to fulfill the function of election, and thus the Chair is in a position to rule any unrelated motions out of order. Hope this helps! All this was instituted precisely because the organization had competing factions who could not be trusted to avoid doing exactly what Mr. Brown suggested.
  2. I'm an employee of a student union incorporated under the Canada Not-for-Profit Corporations Act (CNCA) (https://laws.justice.gc.ca/eng/acts/c-7.75/FullText.html), and every year we hold an "Annual Ratification Meeting" of members, the purpose of which is to officially elect new directors and officers who have already been "elected" by students through public elections, and referred to the meeting based on this. Our bylaws state that this meeting is not to occur after May 1 of a given year, and that quorum is 35 in person, 50 including proxy votes. Unfortunately, due to coronavirus, even though our city has not yet restricted public gatherings of 35 people, we are still looking into whether we have the capacity to delay or alter the quorum/in-person requirement for our ratification meeting of members, or move the date beyond May 1 and consequently extend the terms of current directors and officers, if necessary, for the safety of all involved. Does anyone have any insight on what procedures, if any, might be able to be used to achieve this end, including Suspension of the Rules at a directors' meeting? Currently our bylaws do provide for directors to participate and vote electronically at meetings, if this can be applied in any way to meetings of members. Any help is appreciated!
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