JoyFul

Thank you so much for the feedback!

Thank you, Josh for the thoughtful answers. The board did approve the new special committee, and one member did bring up that the previous committee did nothing. There was no official discussion of what to do with the previous committee.

Thank you, Atul. You are correct that this is not a standing committee. It is a special committee. They didn't do their task(s) or give a report since July 2016. It wasn't a high priority project at the time, so I suppose no one really kept up with it until now.

Thanks, Everyone. I'll try to answer all these questions fully. The lack of documentation has been a challenge for this group. 1. Was this committee created by the Board or by the general membership? I believe it was formed by the Board sometime in 2016. 2. Who does the committee report to: the board or the general membership? The board. 3. Have there been new board elections since the committee was formed? Yes, there was an election in 2018 for the 2019-2020 term. We're having another election in a few months. 4. Was this committee directed to complete its work and to submit its report by a definite date? I'm not sure. I wasn't on the board then, and there is no existing documentation I can find. 5. When the new committee was created, was previous notice given of the intent to create it at the next meeting? If not, was the vote to create it adopted by at least a two thirds vote (or a majority of the entire membership of the board (assuming the board created it)? I do not believe there was formal communication to the previous committee. However, 1 member who was on the previous committee is on the current. Another previous committee member's wife is now on the current committee. The board did make a motion in July 2019 and approved creating the current committee.

Hi! I am looking for the proper way to handle a complicated committee. I'll start with saying that this organization has not had a good history of thorough documentation. There are not many published minutes, and I will be asked some questions (since I'm on the current board and handling member communications). Here's the background: -Sometime in 2016, a special committee was formed. I cannot locate documentation of the date or meeting when this happened. -There were a few updates from this committee to the board as documented in meeting minutes in 2016, but nothing since Sept. 2016. I cannot find anything officially dissolving or disbanding the OLD committee. They did not actually accomplish anything that is documented. -In July 2019, a NEW special committee was formed and documented in the meeting minutes. As it is a strongly charged special project committee, there have been a number of questions coming up. A few people feel that because the old committee was never dissolved, the new committee is invalid. Some people feel that since the old committee was defunct, the board had the right to approve a new committee. Some of the old minutes did reference that old committee members would not respond to inquiries, but nothing else. Some people feel that because it is a special committee, it (old committee) falls to the floor at the end of the approved term. The next board would have to approve it the old committee to continue or appoint a new. Given I cannot find any other documentation on the old committee, what is the proper response to these questions?