Jeff N.

Thanks for everyone for your comments and suggestions. I'll take these back to the group and see if we can implement something that works.

Thank you for your feedback. Similarly on action items" "I move that we capture the following action time and assignments within the meeting minutes"?

Thank you for your response (especially at such an early hour). The specific case I'm referring to was a question posed to a committee leader in attendance at a meeting regarding their continued commitment to see through their term and complete a previously agreed upon task. It had been suggested that a previous decision (absent my involvement) be revisited and possibly changed. I asked the individual if they intended to carry on with their obligation. I simply wanted the minutes to be reflective of the conversation and for it to be recorded.

A search has yielded LOTS of information - but I'm still needing clarity. I belong to a loosely organized board that "kinda" follows RONR. We are all volunteers, none actual parliamentarians and while well intentioned, not the best informed regarding strict subscription to the Rules. We are attempting to conduct the business of a roughly 800 member volunteer/philanthropic organization and our bylaws indicate business needs to be conducted in accordance w/ RONR. Our motions and seconds followed by votes are largely pro-forma and seldom contentious. With that said, we are having some conflict over the recording of minutes. Our secretary is sticking strictly to the "what was done, not discussed" interpretation. Therein lies my question. How do we get the minutes to reflect key decisions that were arrived at or action items assigned to committee/board members? The membership of the board changes on an annual basis and it is my assertion that there is benefit to recording these decisions lest they be lost in time. As a volunteer organization that only meets monthly it would assist in not as a reminder as to what action items were assigned, but also a manner in which to hold our board accountable. Thank you for any assistance you may provide. Jeff N.