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David R Homan

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  1. At the Annual Meeting of our Assembly, a motion was made from the floor. That motion received a 2nd, and debate began. After some impassioned debate against the motion, the person who seconded the motion withdrew his second. I know this is contrary to what is allowed but I can't find it in the 12th of Roberts. Where is this stated. Then, a director was recognized and got the floor to speak to this motion. A member from the floor called a point of order and objected to debate continuing. As a few of us scrambled to find the cite where a 2nd cannot be withdrawn in RONR but took seemingly a long time, the chair gaveled this ........... incident and moved to "For the Good of the Order" IAW our Bylaws. The meeting was ended without any action taken on the motion I speak of. So, is there a way we can or should fix this incident? Thanks for your experienced comments in advance. R/Dave
  2. I apologize in advance. I'm looking for RONR cites, if any, and advice from learned colleagues. A year ago a subcommittee was appointed to review our current bylaws, which hold many conflicts, and violations of state statutes. Our group worked on this and determined that a complete rewrite of these bylaws was the best way to fix all the conflicts, violations of state statutes, and to reflect our current business model. We are a gun club comprised of all volunteer workers by membership. So we drafted a new version of the bylaws. They have been sent to a PRP for review. My question is this: Our current bylaws require a 1st reading, at which our membership may make motions to change the draft, should an one or a group choose to do so. It must receive a 2nd and be debated. I, as secretary, am tasked with this reading aloud. Should i read the entire document before motions are accepted if seconded, or should I read the entire document (28 pages) before we open it up to the membership for motions, secondinh and debate and subsequent votes? All advice is deeply appreciated. Thanks is advance.
  3. During a board meeting, a grievance was filed against a board member by another board member. As discussion started, the filing member asked that he be allowed to speak, but last. The chair allowed this. Then, as the discussion by this "last speaker" was about to begin, the board member he filed against (in good standing) (not censored) was told to leave the room without a vote by the full board to do this. Is this okay? If yes, please provide the cite. If no, please provide the cite. Sorry about the dirty laundry here. Thanks for your consideration.
  4. What should I be calling an adopted motion? Currently, we call them Resolutions, and they are typed, assigned an index number and the adoption date, signed by our secretary, and although posted in our minutes each month of adoption, we also publish the in a book of Resolutions to facilitate ease of reference. Thanks in advance.
  5. Our current bylaws hold no provisions for absentee voting at our full membership, annual voters meeting. Our Charter (1962) holds no provisions for absentee voting. This is the meeting where the membership elects directors to the board, for a 2 year term of office. In the past, our club (a corporation 501c4), has allowed this. Is this legal with no provisions in our Charter or our Bylaws? I ask not about state statutes. That is a different can of worms. If this can be allowed under RONR, please provide a citation, because once I bring this up, I will be dealing with a small riot. ;>)
  6. RONR 12th recommends in the bylaws drafting, an order of "Articles", like Article 1 should say blah, and Article 2 should say blah etc. I hope you get the idea. Because Article 1 usually establishes the organization, it must obviously be Article 1. Here is my question: Must the other Articles in the bylaws follow the order they are listed in, in RONR, assuming state statutes have no specificity, or can the organization place whatever information or, call them rules so-to-speak, in the Bylaws in any order it may choose to do so? Article 1, establishment. Article 2, say Dues and Fees. Article 3, Duties of officers and directors. etc, etc etc, or must I follow the specific outlined in Roberts? Thank you in advance learned colleagues. Sign me the frustrated yeoman.
  7. How? Mine won't work. On any of 3 different brand windows machines, all on windows 10.
  8. Folks, learned colleagues, fellow scribes and yeoman, lend me some help please: I know that Roberts states that minutes are the documentation of what was DONE and not what was SAID, in accordance with what the specific bylaws states. In other words, IF the bylaws state that a transcription shall be made, then the entire process is transcribed as minutes. If the bylaws state that a recording or video is to be maintained, then that gets kept. If the bylaws do not address specifics, then RONR 12th, as adopted, governs. As it is for my 501(c)(4) Rifle Club, none is addressed in our bylaws except the adoption of Roberts. I am the elected secretary and registered business agent in my state of incorporation. State laws say minutes shall be provided ... not transcriptions. Here is my problem. We have gone from pen and ink minutes, sporadic and incomplete with written entries such as: M/S Bill and Tom, 50 cal, passed. to Tom moves that 50 caliber cartridges with a muzzle velocity of greater than 9000 FPS be permanently banned from (our club). 2nd by Bill. We are in discussion. Jerry states that as long as it's from a muzzle loaded rifle that energy is impossible and this is a stupid motion. Frank says he wants everyone to be able to shoot machine guns at 600 yards as long as the number boards are removed. Anne says machine guns should be banned. Heated debate. Many chime in. Dave says who is going to repair berm damage? Debate continues. John moves to end discussion, 2nd by Mary, carries. Vote on the main motion, carries. I'm fairly certain you can see my problem from my example above. I am trying to wean people from the above, but I want to get reelected (problem 1) and, here's my issue, I don't know how exactly I would properly document the above example in the correct manner. I'm looking for written examples of what it should be. My monthly meeting minutes are running 30 + pages with enclosures (attached reports). It literally takes me 15 hours to watch the video, consult my notes and construct the formal, documented minutes. So, what am I doing wrong? Can anyone give me a proper example? Thank you for the read, and in advance, for your help. Sign me the frustrated yeoman.
  9. The biggest drawback to a Kindle version is that it must be read on a Kindle. Not everyone owns or wants one. A RONR 12th on a thumb drive would be perfect. Or a Sim card maybe, and SD card, or a download from the company. Kindle is not a good workable answer IMLO.
  10. I have a question about the listing of penalties and or punishments as discipline options. I know I can state a phrase to the effect of "a member may be dismissed for cause". Realizing that not every offense can be legislated, do we need to list "punishments" and detail as many offenses as we can imagine in our bylaws? Also, can these offenses be listed in each section of the bylaws that apply to that category of our bylaws (like member privileges, safety rules, etc.), or would it be better served to detail these things in a section of the bylaws entitled "Disciplinary Actions"? This is very important because we are a gun club with no paid employees, only volunteer members. Thank you. I am Dave
  11. My club is reviewing and revising our bylaws. Currently, the bylaws are numbered as Section II, Membership, and each paragraph is a run on statement containing many clauses under a section, for example, numbered, 2.13. Blah blah blah. My proposal is to renumber the "redraft" as I describe here: Section II, Membership 2.1: Anyone who is a person of good repute can become a member, but must first submit an application online via our website, be sponsored by a full or life member in good standing and start as an associate member. 2.2: Associate members must complete 100 work hours before becoming a Full Member and gaining one vote. 2.2.1: Associate members must complete 33 1/3 work hours per year by their anniversary date. Ten of these 33 1/3 hours must be worked at our annual fund raising event; Deer Sight. 2.3: An associate member who fails to work our Deer Sight event (10 hours) and or who fails to work the remaining 23 1/3 hours by their anniversary date, each of the first three years of their membership, shall be dismissed from the club. So, in my example described above, which is similar to the format the Navy uses to identify paragraphs or statements in regulations or instructions; would this manner be correct/acceptable? Should the numbering be alpha numeric, i.e. 2.(a)1: blah blah blah? We are a 501(c)4 corporation. A not for profit educational corporation incorporated in Wisconsin. If I am not correct in my theory here, what is the accepted method? Thank you. I am Dave
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