PAPS

To Dan Honemann, It appears I use the word 'Agenda' to mean Standard Order of Business. This is the order that we used and is defined in our By-Laws to follow. Roll Call Minutes of last meeting Report of President Report of Secretary Report of Treasurer Report of Committees Election of Officers and Board (annual meeting) Election of new members Unfinished business New business Adjournment The 'Order of Business', or what I call agenda is as shown. Our Board and Members have input as to topics or Subject Matter that may need to be discussed under appropriate category. There is no language in our By-Laws as to who can or can't submit discussion items for the 'agenda'. We actually encourage dialogue. Amy

To Atul Kapur, Thank you for your recent reply. I will use it to explain to our Board and Members. Hence, I knew something was missing but couldn't interpret/explain properly what I failed to do. Amy

To Rob Elsman, this is what I call our 'agenda' which I think you to mean as a Standard Order of Business. Roll Call Minutes of last meeting Report of President Report of Secretary Report of Treasurer Report of Committees Election of Officers and Board (annual meeting) Election of new members Unfinished business New business Adjournment Amy

To both Joshua Katz and Atul Kapur, thank you for the more detailed explain. Motion #2 (hence the amendment) was moved, seconded and voted to accept. It passed). We didn't adjourn before #2 was voted upon. Regarding agendas ("In any case, RONR recommends not using an agenda for organizations that meet as often as quarterly"). As a small club, we only meet quarterly, but I thought agendas were designed to help keep meetings on track, not to forget active topics and to introduce new ones. Thank you again, Amy

As the President, I establish the agenda with input for any additional items to be discussed from Board or Club Members. I'm sorry if I am not explaining myself clearly. I thought the forum was to help officers like myself better understand the use of RONR despite us being such a small club. If I am mistaken, then I will quit asking to clarification or help and drop off. 1) The 'original motion' was made by another club member - "I move that we set a working limit of $300 for the KISS show and $800 for the Classic show". It was Seconded. 2) The Amended Motion read "I move that if no donations are made to offset the trophies then a working limit of $300 for the KISS show and $800 for the Classic Show from the Trophy Fund applies." This was Seconded and Passed. No action taken on the 'original motion' (#1) Amy

So at our next meeting, I need to add the original motion to Unfinished Business to 'close out' the Original Motion? Amy

Now, that makes more sense to me...we still have an outstanding motion left unattended. Amy

Hi, the original motion read - "I move that we set a working limit of $300 for the KISS show and $800 for the Classic show". It was Seconded. The Amendment read "I move that if no donations are made to offset the trophies then a working limit of $300 for the KISS show and $800 for the Classic Show from the Trophy Fund applies." This was Seconded and Passed. No action taken on the first motion. Hope this helps. Amy

The first motion was made and seconded.....then discussion ensued to recommend an Amendment. Amendment was made and seconded and APPROVED. No vote had been taken on the first (original) motion. Amy

Thank you! Amy

Ah....okay, much clearer now....thank you for taking the extra time for explain. Amy

So then, I go back to my original question...the Amended motion was adopted. What should I have done with the original motion? Several members stated no action needed, but I had my doubts thus the reason I posted here. Amy

Ah....I appreciate this forum for it's clarity! Thank you, Amy

Oh, so "A" dies since it was substituted? Amy

Thank you for the reference to the RONR in Brief. It looks like as President I should have treated it as a substitution. And that the original motion still needed to be acted upon. Amy