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PAPS

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  1. To Dan Honemann, It appears I use the word 'Agenda' to mean Standard Order of Business. This is the order that we used and is defined in our By-Laws to follow. Roll Call Minutes of last meeting Report of President Report of Secretary Report of Treasurer Report of Committees Election of Officers and Board (annual meeting) Election of new members Unfinished business New business Adjournment The 'Order of Business', or what I call agenda is as shown. Our Board and Members have input as to topics or Subject Matter that may need to be discussed under appropriate category. There is no language in our By-Laws as to who can or can't submit discussion items for the 'agenda'. We actually encourage dialogue. Amy
  2. To Atul Kapur, Thank you for your recent reply. I will use it to explain to our Board and Members. Hence, I knew something was missing but couldn't interpret/explain properly what I failed to do. Amy
  3. To Rob Elsman, this is what I call our 'agenda' which I think you to mean as a Standard Order of Business. Roll Call Minutes of last meeting Report of President Report of Secretary Report of Treasurer Report of Committees Election of Officers and Board (annual meeting) Election of new members Unfinished business New business Adjournment Amy
  4. To both Joshua Katz and Atul Kapur, thank you for the more detailed explain. Motion #2 (hence the amendment) was moved, seconded and voted to accept. It passed). We didn't adjourn before #2 was voted upon. Regarding agendas ("In any case, RONR recommends not using an agenda for organizations that meet as often as quarterly"). As a small club, we only meet quarterly, but I thought agendas were designed to help keep meetings on track, not to forget active topics and to introduce new ones. Thank you again, Amy
  5. As the President, I establish the agenda with input for any additional items to be discussed from Board or Club Members. I'm sorry if I am not explaining myself clearly. I thought the forum was to help officers like myself better understand the use of RONR despite us being such a small club. If I am mistaken, then I will quit asking to clarification or help and drop off. 1) The 'original motion' was made by another club member - "I move that we set a working limit of $300 for the KISS show and $800 for the Classic show". It was Seconded. 2) The Amended Motion read "I move that if no donations are made to offset the trophies then a working limit of $300 for the KISS show and $800 for the Classic Show from the Trophy Fund applies." This was Seconded and Passed. No action taken on the 'original motion' (#1) Amy
  6. So at our next meeting, I need to add the original motion to Unfinished Business to 'close out' the Original Motion? Amy
  7. Now, that makes more sense to me...we still have an outstanding motion left unattended. Amy
  8. Hi, the original motion read - "I move that we set a working limit of $300 for the KISS show and $800 for the Classic show". It was Seconded. The Amendment read "I move that if no donations are made to offset the trophies then a working limit of $300 for the KISS show and $800 for the Classic Show from the Trophy Fund applies." This was Seconded and Passed. No action taken on the first motion. Hope this helps. Amy
  9. The first motion was made and seconded.....then discussion ensued to recommend an Amendment. Amendment was made and seconded and APPROVED. No vote had been taken on the first (original) motion. Amy
  10. Ah....okay, much clearer now....thank you for taking the extra time for explain. Amy
  11. So then, I go back to my original question...the Amended motion was adopted. What should I have done with the original motion? Several members stated no action needed, but I had my doubts thus the reason I posted here. Amy
  12. Ah....I appreciate this forum for it's clarity! Thank you, Amy
  13. Oh, so "A" dies since it was substituted? Amy
  14. Thank you for the reference to the RONR in Brief. It looks like as President I should have treated it as a substitution. And that the original motion still needed to be acted upon. Amy
  15. Good morning! Last night we had a motion on the floor and it was seconded. Debate ensued and an Amendment was suggested. Everyone liked it, it was seconded and passed. What happens to the original motion that was seconded? Did it require action or did the passage of the Amendment override the original motion? Thank you, Amy
  16. FYI......This is what the American Kennel Club is recommending - https://images.akc.org/pdf/ACINS1.pdf I did follow up and depending on your personal homeowners insurance there is liability coverage for volunteer work in a not-for-profit if you hold an elected office. Here's another insurance company that specializes in Dog Affiliated clubs as well - https://www.rvnuccio.com/nonprofit-insurance/akc/ Amy
  17. Here you go - SECTION 4. NOMINATIONS. No person may be a candidate in a Club election who has not been nominated. During the month of July the Board shall select a Nominating Committee consisting of three members and two alternates, not more than one of whom may be a member of the Board. The secretary shall immediately notify the committee persons and alternates of their selection. The Board shall name a Chair for the Committee and it shall be her duty to call a committee meeting which shall be held on or before August 15th. (a) The Committee shall nominate one candidate for each office and three candidates for the three other positions on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary in writing. (b) The members should be notified by the Secretary, in writing, of the committee’s slate at least two weeks prior to the September meeting. (c) Additional nominations may be made at the September meeting by any member in attendance provided the person so nominated does not decline when his/her name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, the proposer shall present to the Secretary a written statement from the proposed candidate signifying his/her willingness to be a candidate. No person may be a candidate for more than one position. (d) Nominations cannot be made at the annual meeting or in any manner other than provided in this Section. Amy
  18. Good morning, As I am working to clean up our present By-laws, I see no where that our Officers/Board Members are insured/indemnified from liability. In this case, does this mean any legal litigation against officers or board members will be at their own personal risk & expense? While we are a very small club and no history of litigation has been held against in the past has ever occurred. It is my understanding any action made by the Officers/Board could be subject to legal actions as representatives. Thank you for any words of advice, Amy
  19. Sorry for the late reply...Our bylaws only allow for nominations from the floor at our September meetings. Thank you, Amy
  20. Regarding this "Well, you won't know for certain that there are no opposing candidates until you call for further nominations from the floor at the November meeting." I did ask for nominations from the floor at the September meeting as per our By-laws. We only allow for them at that meeting. No one stepped forward so we have an unchallenged list of candidates for each position to vote on in November. Amy
  21. I have kept the word 'ZOOM' out of the new language and used 'electronic means' to keep it generic. Thanks for the tip. Amy
  22. Ah...sorry, I wasn't trying to confuse the two. Yes, we will be conducting the election during our Zoom mtg in November for the first time and in order to do that we needed the By-Law changes (thus the reference I made to it). Amy
  23. Results can be announced via email and our newsletter. I'm not sure what you mean by "The truth is this is all rather troubling"? Sounds a bit cryptic.... We have 24 eligible voting members who received the By-law change ballot this month. Prior to COVID we had a face-to-face vote to allow for notifications by email through electronic means. Since COVID restrictions, we have been trying to update our By-laws to adopt ZOOM as our meeting platform especially since we are spread across 3 states. I was actually thinking we were doing a good job trying to update our By-laws, but your reply puzzles me.... Thank you, Amy
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