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Bonnie E.

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About Bonnie E.

  • Birthday March 17

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    Virginia

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  1. Our 501(c)(10) fraternal organization built/opened a "Home for the Infirm" many years ago. It is incorporated as a 501(c)(3). If I am correct, this means that the 501(c)(3) Home is a completely separate entity from the 501(c)(10). The Board of Governors of the 501(c)(3) Home is elected by, and are members of, the assembly of the 501(c)(10). If the Board is governing the Home, Inc., can the 501(c)(10) rescind any motions made and approved by the Board of the 501(c)(3)? I'm being told that they can, but I'm concerned about RONR 49:7, last sentence.
  2. Of the lodges represented, there could be 1 person from 3 lodges, 15 from 4 lodges, 10 from some lodges. Determining quorum in this convention is based on the number of lodges that are represented by at least one person. The credentials chair determines how many lodges are represented when the members check in to get credentials (ballots, written info, etc.). If 14 people check in from one lodge and then 5 leave, he has no way of knowing that or keeping a count. Quorum to conduct business just depends on whether a lodge has at least 1 person present, and that there are 70% of the lodges represented. The question comes in when quite a few people have left and there is business to be transacted. (I can't change this process for the upcoming convention.) If it is thought that there may not be representation from 70% of the lodges, can someone call for a roll call determination or does it only depend on the count at the beginning of the convention?
  3. The quorum is determined by the Credentials Committee's list of registered members. When picking up credentials, each member must show their membership card indicating which chapter/lodge they belong to. If they belong to more than one, they must declare which they are representing. The 70% representation comes from a tally of which chapters/lodges are represented out of the total in the state.
  4. We are a state-wide organization with smaller chapters/lodges around the state. At our yearly convention, the quorum requirement to conduct business is at least one representative from 70% of the smaller chapters. We have no problem with that. The problem comes when there is a "mass exodus" of members immediately following the election of officers. There are a couple of important pieces of business that have not yet been dealt with - the vote on the budget for one. If it is called to the attention of the Chair or he notices that we may not have a quorum present, and we cannot compel attendance, how do we go about determining if we still have a quorum? Is it done by roll call of the Chapters or by some other method?
  5. The reason in this case was that the proponent wanted our State organization to allow visitation to our closed meetings by members of a similar organization. Our parent organization determines the requirements for visitation to our meetings, which is the possession of a dues card issued by that same parent organization. We, on the State level, cannot supersede the requirements set by the parent organization. Therefore, the legislation was declared out of order.
  6. Here's a portion: Immediately upon receipt, copies of proposals shall be forwarded to all members of the Jurisprudence [resolutions] Committee. If a proposal is deemed to be "not in proper form" or "out of order" when received by the Jurisprudence committee, it will be returned to the proponents [there are two], postmarked within fourteen days of receipt, with suggestions from said Committee for corrections as to form or reason(s) for being considered "out of order." The proponents may then resubmit the corrected proposal to the Secretary's office by March 15, for consideration at the upcoming session. If the revised proposal is not received by the Secretary's office by March 15, it shall be deemed submitted as originally proposed. Copies of all proposed changes will be sent to all Chapters for study and consideration at their April meeting. -- As you can see, we have no rule regarding withdrawal of a proposal prior to copies being sent to Chapters for study. That's where I'm looking at Robert's for help.
  7. Sorry, when I said "as required," I meant that this is required in our bylaws.
  8. 1. An amendment to our bylaws was referred to the "resolutions committee" for study prior to our convention, as required. 2. The amendment was found to be out-of-order. (But even if it was not, the question still applies.) 3. If the proponent wishes to withdraw the proposed amendment BEFORE copies are distributed to delegates for advance study, as required, does that amendment have to be included in the copies? 4. Please help me with a RONR reference regarding the answer. Thank you.
  9. Can you suggest a RONR reference for this? I would like to have some reference for the proponents of this legislation and have not been able to locate it.
  10. The legislation is considered immediately prior to election of officers. installation of new officers follows that same evening.
  11. It is a change to our organization's bylaws/Constitution.
  12. In my organization's annual assembly, there will be legislation presented reading "No current or future Secretary may serve more than ten (10) consecutive years." The current Secretary has served 15 consecutive years. I read that to mean that she cannot run for Secretary this year if this legislation is approved. Am I correct there? Also, if it just said, "No Secretary may serve more than ten (10) consecutive years," wouldn't that mean the same thing? I believe it would apply to her and she could not run for the position this year. If someone else was elected this year, though, she could run again next year and serve up to 10 consecutive years. Am I right here, too?
  13. The Program booklet that is distributed to our delegates at our annual state convention contains a list of all committee members, a list of the organization officers, the social agenda for various sub-groups, rehearsal schedules, and the "Rules of Order for Conducting Business" and "Rules of Order for Conducting Elections" IN ADDITION to the actual agenda for the convention business. We adopt the two sets of "Rules of Order" and then adopt the agenda. Before adopting it, a lot of time is taken up correcting errors in the listings of peoples' names, chapter numbers, etc. that do not have a bearing on the actual convention schedule of business. Is it necessary to correct all of these errors before adopting the agenda, or can a statement be made that covers correcting them enmasse by the Secretary prior to publication? There were a lot last year that were noted, and a lot that were missed before the Program was approved.
  14. No. There are no other minutes. The recorded proceedings of the annual session are the minutes.
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