glaufman

Thank you both. I was afraid this couldn't be done because it would be setting aside something specified in the Constitution.

Tonight is our annual Election meeting. Our Constitution specifies this will be done at the October Membership Meeting. This is normally done as part of New Business, which is last in the Order of Business specified in our Constitution. We may have difficulty achieving and maintaining a quorum tonight, as some members have said they need to leave by a certain time, so as the President I wish to conduct elections earlier in the meeting. If we are close to the "bubble" on quorum I doubt I would get any objections if I just asked for unanimous consent, but I'm not sure this is in order? Any suggestions?

Just to be sure I'm clear... To rescind this rule later, a simple majority vote is not sufficient if prior notice is not given?

Thank you. Followup: Then rescinding this rule at a later date would require (assuming a quorum is present) a 2/3 vote (without previous notice) or majority of those voting (w/ previous notice) or majority of entire Board?

Our club has a document titled "Rules and Regulations" that amounts to a number of Standing Rules. There is no reference to how this document may be modified, except in the Constitution, describing the Board of Trustees, says "They shall make such rules as they deem proper for respecting the use of the clubhouse and grounds, ..." A new standing rule was proposed at a Board Meeting. Being a new rule, is it subject only to a majority vote? Or since it would be added to the Rules and Regulations, is it an ammendment to a previously adopted document requiring a 2/3 vote?

Would a motion be in order to suspend the rule so the President could voice their opinion during a debate? (without having to vacate the chair)

Agreed. There is a whole lot in our Constitution that needs editing and updating. To Mr. Martin... I think most of the Club will agree that the intent is not to prevent the Board (or Membership) from referring something to a committee. Similarly I communicated with the President today who seems amenable to creating the committe and appointing who I suggested.

That's what I was afraid of... but by logical extension, doesn't that at least imply that any motion to refer or commit a matter to a Special Committee is likewise out of order?

This is the only other reference I can find "The Board shall make rules of procedure for themselves and for all committees of the Club, subject only to the provisions of this Constitution."

That is what the Board (or at least some Board members) want to avoid. Full text of that paragraph: "The President shall preside at all meetings. He shall appoint all regular Committees as set forth in Article X. Special Committees as he may deem necessary. As Chief Executive of the Corporation, and exercise such other functions as are usual or incidental to the office, and shall carry out the directions of the Board of Trustees." I don't care for the syntax but that's how it reads. Article X defines the standing Committees and that the appointment of their chairmen is subject to Board approval.

Our Constitution says "The President shall appoint all regular committees ... Special Committees as he deems necessary.. and shall carry out the directions of the Board..." Can the Board adopt a motion directing the President to create a Special Committe to refer a matter to, along with naming the members and chair? So the makeup of this committee is not left up to the President to decide? If yes, does it need to be worded that way, or can it simply be "the board refers this to a Special Committee of XYZ persons " to make it less confrontational?

I've been told that RONR only allows one piece of business to be discussed at a Special meeting. (Membership or board)... I cannot find any reference to that, only that nothing can be considered except that which is in the announcement of the Special Meeting. Is there any such limit on the quantity of topics to be covered? (No such thing in our Constitution either, though that does say other items may be taken up with unanimous consent of those present)

Of course. That occurs the next time the board meets.

When the first scenario happened there was no request to review the minutes in advance. And yes, she appointed herself secretary pro tem, no vote, and presided as well

Although I understand what everyone is saying regarding the reading of these minutes, since I think the membership will force it by vote to make it continue, taking that as a given, then: My opinion is two sets of eyes are better than one, and that there is no legitimate reason to deny access to one who wants to help. Review is in the best interest of the society and is the only way to avoid what Zev outlined above. (And it now occurs to me that in his scenario without multiple reviews this could actually be used to purposefully deceive)