Thanks for the input so far. I will give you some detail as to the situation. I think I have learned a little from what has been posted here and I think I can post a better reply.
I live in a gated community is SW Florida with a golf course. We use a system called Chelsea to assign tee times to the members. The system has been altered over the years and there are a lot of complaints during the season, from Jan 1st to Mar 31st of each year. We created a sub-committee of the Golf Committee called Chelsea, I was the chairman of that committee and after several public meetings I held a meeting to make motions to recommend changes to the Chelsea system to the Golf Committee. It was duly noted in the agenda that motions would be made. I made 13 different motions, all starting with we recommend to the Golf committee to recommend to the Master Board the following change to our rules and regulations. I would then state which rule was to be changed and we voted on the 13 motions. Some passed, some did not. The Golf Committee chair then called a special meeting of the golf committee. Unfortunately, he decided to hold the meeting on a date that I was not present and had no availability to connect to the meeting via Zoom. He then presented 2 motions to the golf committee, taking one of the motions I made and lumped the other 6 motions that had passed into 1 motion. Both motions passed.
The Master Board then took up the motions but decided to vote individually on the 7 items. The vote was different than what had been passed by the golf committee.
At the next regular golf committee meeting, the agenda item Old Business simply stated: Recommended changes to the Chelsea system. When we got to that item someone made the Motion to ask the Master Board to re-vote on 1 of the items and that motion did not have a second so was not voted on. Then another person made a motion to have the Master Board re-vote on 3 items and that had a second and was passed.
In our club, if you wish to speak at a meeting, you must in writing notify the General Manager or Club President at least 48 in advance of the meeting and which topic on the agenda you wish to speak. Our rules also state that the agenda for a meeting must be posted at least 48 hours prior to the meeting, unless $$ are involved and then agenda must be posted 14 days in advance.
I do not know exactly when the agenda came out for the Golf Committee meeting but will attempt to find that out.
I do not believe that proper notice was given to the community and therefore the motion in the Golf Committee is improper and should not be considered by the Master Board.
Hopefully, I am correct!
-Tom