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Found 132 results

  1. Guest

    Special Motion

    Our council hold bi-annual meeting for all area members in 2 countries and try to follow the RONR. In Jun, we have 9 motions tabled for discussion. Upon completing 6 motions, time was up. A member puts up a new motion and calls it as a special motion to be concluded before closing the meeting. The new motion is “To request that the council have more monthly meetings via video conference” (so as to have more time for discussion). The member gives reason that it is related to the conduct of meeting. The chairman rejected this special motion as any new motion should be raised in next meeting and after the unfinished 3 motions. Does special motion exist in RONR? Is the chairman correct to reject this special motion? Is there any recommendation to handle this situation?
  2. Do I have the correct understanding - that if a committee presents a motion there does not need a second? If true you would then present the motion, ask for discussion, and then do a vote - is this the correct due process? Thank You
  3. Organization of ~3,000 members used RRONR per the Bylaws. The Bylaws do not differentiate between "regular" and "special" Executive Board meetings. Scenario: for the first time in the organization's 60+ year history, there is a contested election. The Bylaws give scant attention to a contested election. The president called an ExBoard meeting to establish procedures for sending out ballots and whether the organization will facilitate candidate campaigning (i.e., furnish the member e-mail address or send a mass e-mail with both candidate bios included). Both candidates are ExBoard members. The agenda of the meeting was sent out 1 hour before the meeting. One candidate made a motion providing a solution to the campaigning issue. The motion was seconded. It passed 6:2 with both candidates voting in favor. Even if both candidates abstained from the vote, the motion would have passed. Questions: (1) Is the motion valid if one of the candidates, who is an ExBoard member, makes the motion about campaigning (seeing as how the issue directly affects the candidate's campaign)? (2) Also, does it matter if no objection to the procedure was raised during the meeting but raised after the fact in relation to another vote that occur during the same meeting? Thank you! Robyn
  4. In consideration of a small board. If there were present at an open meeting 3 out of 5 BOD, after which an executive session was held where 2 of the 5 BOD were included via telephone, and they discussed thoroughly a topic on which there was to be a vote later in an open meeting..In the open meeting a vote was taken on a motion; 2 of the 3 voted yea, 1 abstain. In announcing that the motion did pass, the chair also announced the votes of the absent members of the BOD as an FYI. Does the vote still pass in that 2/3 of those present voted yea? Or does the vote need to be taken again since the chair announced the pre-determined vote of those not present?---the "understanding" of the motion was quite clear.
  5. In my organization we have in our statutes that ex-officio members cannot vote. Robert's Rules grants ex-officio members all the same rights as normal members unless otherwise stated. There has been a debate that because we have in our statutes "ex-officio members cannot vote" that also means they are unable to make motions. I disagree because there is nothing in our statutes stating specifically that ex-officio members cannot make motion. Meanwhile others state that because making a motion leads to a vote it, in itself, is essentially the same as voting. So my question; can an ex-officio member motion and is making a motion the same as voting?
  6. We have a small board of 5 members. Is the chairperson/president able to second a motion? I have not been able to find anything about this in Robert's Rules of Order. I do have the 11th edition, if that helps. She did second a motion back in October and she voted for it because there was a tie. The members that voted against are saying she wasn't allowed to second and may want to re-visit the motion and vote again. Can this be done? Thanks for your help.
  7. I was absent from our last two meetings. When I read the reports I saw that in the November meeting the Council tabled a motion to create education programs. The next month, I read that the Council simply passed the educational programs, there was no mention that the motion was taken off the table. Can I before the minutes are approved in January, point out that the educational program was passed incorrectly and that the motion was first tabled and that it needed to be taken off the table, then voted upon. Since it was not voted upon correctly, the actions of the Council in December, are null and void. What are you opinions? Thank You
  8. Is it improper for a Finance Officer to make a motion to except his monthly finance report pending audit?
  9. Guest

    Vote to disband

    Art. VI. Some Main and Unclassified Motions. Section 37--Rescind, Appeal or Annul Some embers of our organization were upset that the Executive Board Unaninmously voted out our President as per our By-Laws. At our last meeting (with prior knowledge that there would only be 9 members present) decided to motion for a vote to disband our 501© (3)....5 members Affirmed 4 did not. The majority won. I say this vote did not carry due to the fact that there was NOT a Quroum of EXECUTIVE board members present (1 of the 4 were present) These members NOW think the organization will be disbanded but at this coming Board meeting on Friday, I am motioning to Rescind the vote. THOSE 5 members who originally voted, we assume will not be present at the next meeting (thinking that we disbanded) NOT 1 person from our executive Board want to disband--President, Vice President Secretaries---------------Can this be done? Also I found to from a Lawyer that the vote was illegal since NO plan was put forward ti dissolve our organization prior to this motion. They are just being spiteful and with OUR FORMER President instructing them outside the meeting on what to do... This is a SERIOUS organization and would impact our entire community that we serve... Need Some guidance and quick......
  10. I am part of a small non-profit that has a total of 23 members 8 of which are on the BOD. The regular meetings we have generally have 10 or so members present and there is frequently a quorum because many who show up are on the BOD. The chair (President) at our regular meetings (we have not had a BOD meeting in years) believes he has the right to offer motions because we are a small group. The chair sites RR 11th edition, Pages 487-488 Procedure In Small Boards. Here is the question, does this apply only to BOD meetings, or does it also apply to regular and special meetings of the membership?
  11. In RONR, if a Motion is made at the meeting to allow a standing committee the ability to propose a change to policy , with a specific date to be presented by (date is prior to the next meeting) to the House of Delegates, and then to be voted on by mail vote, is this in violation of RONR? Looking for some guidance. In a nutshell, the motion was made, with several changes needing to be reviewed for the motion to conform to policies in place. The motion was then amended to allow the Planning Committee to thoroughly review the proposal, submit to the President and Secretary by a specific date, which is before the next scheduled meeting. This amended motion of the proposal also included mailing the amended proposal to the delegates for a "mail vote". What rules apply or is this even allowed per RONR? Is a motion allowed to be handled in this manner to be voted on by mail, or should it wait until the next scheduled meeting?
  12. Must the person who 2nds a motion have to vote in favor of the motion?
  13. I am involved with an organization in which new members are voted on. Often times they will make a motion stating something like, "I move to not allow reconsideration on potential members at this meeting." The idea is that someone can move to reconsider a potential member. I'm curious at to whether or not the motion not to reconsider is out of order? My fear is that if there was a genuine concern about debate or how a motion was handled that we could lose out on a great new member. Thanks for your help on this.
  14. As a non voting member of our board, our commissioner made a motion, which was seconded and ultimately approved. The problem,however, is that our commissioner does not have a vote for matters decided by our board. Was the motion made by a non voting member proper or out of order? If out of order can it be rescinded or simply vacated by the chair as being procedurally improper?
  15. I would like to know the procedure to kill a motion that if passed and implimented would violate the existing bylaws. There would not be the option to amend the bylaws before the vote because the vote is being taken a at level that does not have the authority to change the bylaws.
  16. I am the new Chairman and we are having difficulty getting a quorum for the Executive Committee (EC). Therefore, we are in the process of developing an email procedure where an email notice is used to call for a meeting to get a Motion, 2nd, then Discussion then taking a vote. Here is what I am proposing, and am asking for your input: I as Chairman will send out an email asking for the Executive Committee to convene via email. I will propose an Agenda with an issue identified as New Business. - only that issue will be addressed and none other while that agenda item is discussed. - the discussion will be restricted to it alone. - all replies have to be to Reply All - I will set an end date and time for this agenda item I will explain the issue that is being brought forward as best as I can in my email. if not clear then the clarification will happen either in one of two ways: - Someone will ask a question and I will respond to all. - Or it may come out in the discussion Then someone from the EC will make a Motion. Then I will acknowledger the Motion to the email group. Then someone will Second the Motion. Then after I have received the Second, I will acknowledge the Second and Open the Discussion on the Motion. Then the Discussion can begin. At the end of the time limit I will send out an email that now a vote is requested. Does anyone have a similar type process that meets the Roberts Rules of Order?
  17. We have the following in our Bylaws: The process is a member can submit an amendment to the bylaw which is read at the first meeting with no vote taken. It is then posted prior to the meeting. At the second meeting the bylaw is read again. In the specific incident the bylaw when submitted was also signed by two members. After the 2nd reading a member of the Bylaws committee makes a recommendation and then makes a motion. Is the submission and reading of the bylaw amendment considered a motion? Can the Bylaws committee person make their motion? Can the vote on the bylaw amendment be postponed until a later date when the current bylaw states it will be read and voted on at the 2nd reading?
  18. Can motions be made, voted on, and the result declared in closed, secret, Executive Sessions of a Nonprofit Board? If so, how is it reported to the membership?
  19. At our meeting of the board a motion was presented and votes cast but 5y, 3n & 3a so the motion did not go forward. The next day the Chair obtained further information concerning the matter and presented the motion again. 2 board members were not at the original meeting so my question is, do they get to vote on this motion?
  20. As an example, an organization has decided to increase the budget for a particular department by 10%. Some of the board of directors have expressed general support of the idea, but others will only support it once they have received additional information regarding how the financing of the increase is to occur (e.g. What will be cut from other areas to fund the 10%?). Is it possible to make a motion along the lines of, "I move that the board approve the 10% increase to the Operations Budget to be effective July 15, 2014, pending the board's subsequent approval of the funding process prior to July 14, 2014." Can this be done, or should the item simply be tabled until the additional information is received?
  21. Guest

    Approved Motion

    Can a Motion that was seconded and adopted at one meeting be changed without being voted upon?
  22. Our by-laws require that only the general membership can remove a director on our Board at a meeting of the membership that has a quorum. If consideration is to be given to removal at this meeting, the director to be removed must have written notice 5 days before the meeting. If a motion is made to remove him and it is determined he was not given notice of this intent, I believe the motion is out of order. Should that be called to the attention of the mover, before or after a second is made to the motion, or does it matter?
  23. Does the exact wording of a motion need to be included on a meeting agenda or can the agenda simply note that a Bylaw amendment is being proposed? The Bylaw amendment has already been sent out for review prior to the meeting.
  24. Hi all, An issue came up during a recent meeting that could not be answered to satisfaction. A motion had been made, a particular amendment was moved, but failed. The main motion itself also failed. Later in the meeting, the body voted to reconsider the same main motion. The amendment that had failed during the previous consideration was again made, and the Chair ruled it out of order as the amendment had already failed during the prior consideration. The Chair was appealed, but no rule could be found to refute the Chair's ruling, and it stood. Is a motion to amend a reconsidered motion in order if the same amendment had been already moved (and failed) during the previous consideration? If not, could you move to reconsider a prior amendment, and is that in order while reconsidering a prior question? TIA Kdt
  25. When can you withdraw a motion Just after it is presented what do you do What if it has been seconded what do you do What if the vote has approved what do you do
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