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  1. There's much debate over this issue in our town related to a school facility issue. We have a situation facing the school board to fund repairs to a debilitated building. The SB hired a consultant to determine bids for the various aspects of the project and to come up with an overall estimate to determine whether it was worth making the investments or not. A taxpayer who was also a bidder on the project showed up at the meeting to present his bid. Difficult situation as the bidding process was not closed but his tax payer rights would have been violated. One of the board members commented that we was going to recuse himself from the meeting while the presentation was made due to the fact that is was circumventing the RFP process for this project. There was NO conflict of interest in the case so likely a misuse of the word excuse. The member continued to part of the discussion for another 10 minutes until the taxpayer took the stand to do this presentation then commented, "I'm going to step away until this is done." After the presentation was complete the member returned to the meeting immediately and continued with the discussion. In the end, said member made the motion to not make the investments which seconded and passed by the Board. Understand the rules as far as conflict of interest go but what do RONR say in this case? Is this simply a misuse of the word recuse? It is within this members rights to take part in parts of the discussion? Is it right for them to make the motion and also vote?
  2. We recently had an important vote on moving our monthly meeting location. The President made the motion that we move tot he new location, it was seconded by another member of the Board. After proper discussion, it was voted on, 6 yes, with 1 abstention.. The President abstained stating that anyone who makes the motion cannot vote on it. Is this accurate? There is nothing in our Bylaws to this affect. Also, according to our Bylaws, the President can vote (not just in case of a tie). I am pointedly asking because some of us know that the President did not want this and did not want to go on record as a no vote. I do understand that you can abstain, but again, is the reason for the abstention correct? Thanks for the help.
  3. On our boards, we have an antiquated constitution that is currently being revised. We make motions and pass them as a board for things like elections. After the fact, people are angry that we are not following the constitution even though it was motion discussed at length and passed at a board meeting. Who is in the right?
  4. A motion is presented and passed in a previous meeting but in the next meeting the members want to make changes to what was approved (i.e. a budget, or an amount of money for donation) -How would this be handled if this occurred in the next month's meeting? -How would this be handled if this occurred in the same meeting even though there was discussion and the motion was handled according to RONR? I have done alot of reviewing the RONR text but it helps to have the discussion to besure. Thank You
  5. How should a motion that was approved and then amended & approved be written in the minutes? Thank You
  6. On the question "should the Board renew this contract?", the following motion is made: "I move to renew the contract of XYZ." The motion fails for lack of votes. Does that mean the contract is not renewed, or is the following motion needed "I move to not renew the contract of XYZ?"
  7. Guest

    Objection to Motion

    If a single board member objects to a motion after the board agrees to move the motion forward, how is it written down? i.e. "Ms.________ objected, without further objection, motion passed." "The objection is not sustained, motion passed." Thank you in advance. Susan
  8. Our bylaws for PTO state "These bylaws may be amended at any regular or special meeting, providing that previous notice was given in writing at the prior meeting and then sent to all members of the organization by the secretary. Amendments will be approved by a two-thirds vote of those present, assuming a quorum." Written notice was sent to the members prior to the monthly regular meeting in February stating the proposed changes(2/5/14). The meeting was postponed due to weather and held 2/12. The proposed changes were read and it was stated they had previously been sent in writing and posted for the members in public. No motion was made that they were read. At the regular March meeting a member contested that these could not be voted on because according to Robert's rules there was no motion to accept them as read. However, they were not up for a vote at that meeting. He called a point of order when a member made a motion to accept them as read now. The question is, does there have to be a motion to accept them as read when written notice was provided? Shouldn't the motion occur when they are up for vote. Meaning at the next regular meeting someone make a motion, a second, then they are debated, and finally the chair states the question. That is the only time a motion is required, correct?
  9. Can we make a motion to not have any discussion or voting on a particular topic at any meeting for 5 years?
  10. I am pretty familiar with Roberts Rules of order and have the book. I was under the impression that the president cannot make motions. At times there is a need for me as president to explain or provide information. Someone from the board then makes a motion and we go through the process as described in the book. However, it was requested of me by our parliamentarian to come to the meeting with a motion that I make on behalf of the executive committee. Is this something I can and should be doing as president? Thank you!
  11. During a meeting does the President have the authority to send a motion to a committee for review and therefore prevent the motion from continuing. If the President does not have this authority can he/she table the motion and in doing so prevent a motion from being seconded. Any information on this would be appreciated.
  12. If a motion was made at a meeting last month and the voting body passed it and the meeting closed. Can the chairperson come back to the new meeting the following month and say that she made a mistake and should not have allowed the motion to pass, and it will be taken off the record like it never exsisted? If this answer is in the book could someone please point me to the correct page? I am having trouble finding something. Thanks for the help. A
  13. Can a person who has lost their right to vote on matters still make a motion. It was brought to my attention that a person making a motion has to vote in the affirmative but if they can't vote would they still be allowed to bring up a motion for consideration?
  14. Guest

    Second to motion

    I am the board secretary and after last month's meeting lousy my notes from my IPAD. I remember who made the 4 motions during the meeting but cannot remember who seconded the motion. Am I allowed to record that the motion was seconded without giving a name?
  15. A motion was made, seconded, and carried by voice vote. A member then called for vote by show of hands. Again the motion carried. How should this be recorded in the minutes? Should the minutes reflect both votes by voice vote and show of hands? Our standard language is "upon motion duly made, seconded, and carried, the meeting [text of motion] - e.g. amended the Constitution or appointed_____ to chair the committee." Reporting both votes seems to require duplicating the language of the motion, which makes the mintues lengthy in this particular instance. A colleague suggested wording reporting of the first vote as "Motion was made and seconded to [text of motion] and the motion passed by voice vote. A member called for vote by show of hands and upon motion duly made and seconded the motion carried by show of hands." I'm not keen on using "passed" in the first instance. Thank you in advance for your help! EMJ
  16. There were two motions made at a meeting last month. Motion 1: Moved that Section B be deleted from the proposed policy: "Children using X must be 14 years of age or under." This motion was defeated. Then the following motion was proposed, and it passed: Motion 2: Moved that Section B be amended to read, "Children using X should be 14 years of age or under." A member is now suggesting that the second motion is null and void, since it effectively counteracts the point of the proposed policy (i.e. keeping big people from using X), and the deletion of that policy was already defeated at that meeting. Is this a breach, and if so, was it necessary to raise a Point of Order at the time?
  17. I have a question about the Minutes which seems a bit odd. Say I have an issue with a proposed set of Minutes. What if I claim that a motion was incorrectly recorded. I can offer a correction, but what if the majority of members disagree with me. Thus, I cannot accept approval of the Minutes if I honestly believe that the Minutes are not accurate. How would the final "approval" of the Minutes be acceptable if a small group of members back me up and we do not agree with the Minutes as they are presented? I ask this because RONR states that no vote is supposed to occur on the actual approval of the Minutes. This seems to be a situation where "majority rules" and unanimous consent will not take place. The majority wishes the Minutes to be approved as they are, but a majority disagrees (and let's assume that the 'minority' makes up more than 1/3 of the membership.) What would happen to ensure the Minutes are actually approved?
  18. If a person is specified as a parliamentary advisor and is appointed to the board. Can this person make motions and vote?
  19. Question:A motion was made. No second. Chairperson stated motion has died for a lack of second. A board member then decides to start a discussion on the motion that died. Chairperson allows discussion on motion . Question was then asked of attorney/parliamentarian if this was proper to continue discussion. Answer was yes since more than one person was discussing issue. Discussion of died motion continues and then a vote is called. Motion passed on the died motion. There was no new motion made, just the original motion that died.This is a board of 5 commssioners. I do not know what their rules are, other than they operate under RONR. Was this vote legal?
  20. Our bylaws require a ballot vote for elections; otherwise they prescribe a show of hands. However, a sensitive motion will be forthcoming, and I would like to make a motion for a ballot vote in this case. When would I do that: before the sensitive motion is made; before any discussion takes place; or just prior to the vote being taken (after discussion on the motion is over)?
  21. I just got voted in as Chair of a well meaning, but rather lost board. We seldom make it through officers reports before the end of the meeting mostly because the officers plug all their new business into committee and officer reports. How can I stop this so we can get on to unfinished business (which is now like six miles long after only three meetings)? Can I require all main motions be slotted into new business? Can an officer report include new business? Can i put time limits on "officer reports" and "committe reports" via the approved agenda? No reports are written, they are all verbal, I will try to fix that eventually, but baby steps… Thanks, Shawn
  22. Guest

    Rescinding a Motion

    A motion has been made and seconded at a meeting. After further discussion the motion was decided to be rescinded and dropped from the minutes. Does the original Motion need another motion to be rescinded and if so, do both motions need to be kept in the official record of the minutes? What is the proper and legal way to record this situation?
  23. Our organization's board is bringing forward a resolution to rescind a four-year old moton for a number of reasons. The person who made the motion four years ago insists that before the organization can do so, each member should be supplied with a package that includes all of the presentations, other motions, and discussions that led to the motion that is being brought forward for rescinding. I am unable to find anything in Robert's Rules about such a process being a requirement before a motion can be rescinded. Am I not looking in the right places?
  24. I am the executive of a nonprofit. I was not able to attend the last board meeting. A motion was added to the agenda at the meeting, and it should have received my input, because I have information that would have likely impacted the outcome of a split vote. What recourse do I have?
  25. Guest


    "A majority vote is needed to adopt a motion" is what is stated in RONRIB but I do not find anything for a motion to adopt. Is there a difference?
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