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  1. Guest

    Condo owner

    What is the proper procedure in an election of officers; such as how the incumbent individuals and new prospective officers are listed on the ballot? The Notice to all owners regarding the election of officers? In a recent election in my community there appears to be a misunderstanding of the process. Example: notice states you are entitled to one vote as a unit owner but further states there are three seats open for vote.
  2. Is there any restriction on how the parliamentarian or any other officers (besides the president whose restrictions I am already familiar with) may vote?
  3. Guest

    Board Meetings

    Our current President of our quilting guild has been having Board meetings unannounced and impromptu on the fly on days that the meetings are not scheduled. She just rounds up the Board members who might be in attendance at a social gathering takes them aside and has them make decisions. As a member of the Board, the last time this happened, I was not noticed, invited or even given an opportunity to vote by email that there was a need for a Board decision. Our By Laws say that email votes can be taken. She then comes to the next membership meeting and announces the changes that were made a
  4. Guest

    Secret Ballots

    When HOA secret balloting is used, can the ballots be numbered to correspond to who is voting. The ballot is secret from all those at the meeting, but it provides a record of who voted to establish validity of the ballots.
  5. Guest

    Voting Rights

    I was a new member of our (volunteer) club board October last year, who was present when the secretary (& Constitution committee chair) passed (but not unanimously) a motion to present a vast number of Constitution changes at our club’s next general meeting. At that general meeting I challenged the singular motion (all 37 changes had been bundled together) and I proposed an amendment to the main motion? I was advised that I was ‘out of order’, even though I correctly followed RONR timing to speak & submit my amendment, and was seconded from the floor. When I asked why I was ‘
  6. Our association has a very thin constitution and bylaws. The executive board was recently summoned to vote on extensive changes to an standing agreement. Official business occurred without the meeting called to order or a motion to vote among other bylaw infractions. A majority of the board was happy with the results and refuse to follow bylaws with the argument there is no language in the bylaws...However, bylaws state Robert's Rules of Order shall be the authority...Question 1... was the vote held valid? Question 2...what do you do when the board doesn't follow the bylaws?
  7. An officer of our Condo Association Board drafts a document, obtains agreement from the majority before the meeting, presents the document at the meeting and motions for a vote. He knows it will pass because he has already determined who will second the motion and has secured the majority votes. Currently, in less than 24 hours I must vote at a Board meeting on a document that I have NOT seen; let alone have time to review and complete my fudicary duty and due diligence as a Board member of the Association. Is there anything in Robert's Rules that says any documents or forms must be pr
  8. When it comes to a 2/3 majority, I understand that it is 2/3+1. However, let's say I have a chamber of 20, would I round up to 15 or round down to 14?
  9. Guest

    Voting via email

    Our by-laws state, "Officers shall be elected by ballot, email, or voice vote, preferably in the month of March." and, "Voting on matters of the Club may be by voice; however, if requested by any member, it may be by ballot." There is no other mention of the voting process. For the first time in our organization of less than 20 members we have multiple nominations for office. Not all of the membership attends meetings nor are they required to do so. To hold elections, the board was going to email the members requesting their vote be emailed to the board with a deadline for response.
  10. I have a question, we had a vote for regular membership from Probationary membership at our last meeting, some are questioning whether the vote was legal because some are questions some of the voters qualifications to vote. Historically, we have never qualified the voters for general company business, only for elections of officers. The individual was not accepted for regular membership and some are calling the vote illegal and want a re-vote. I am including the sections of our bylaws that govern qualifications to vote. Any assistance would be great! We have historically allowed hand
  11. The chair change the date of our normal meeting the secretary notify member 2 weeks in advance so people would have time to rearrange schedules to make the meeting. Then Can a council member take it on them self to decide to have Change a meeting date back to the date the chair had changed it from & have a vote on board position. They had a quorum at there meeting according to are bylaws but the chair, secretary, and treasurer were not present during there vote/meeting? Does it make there vote legal?
  12. The chair change the date of our normal meeting the secretary notify member 2 weeks in advance so people would have time to rearrange schedules to make the meeting. Then Can a council member take it on them self to decide to have Change a meeting date back to the date the chair had changed it from & have a vote on board position. They had a quorum at there meeting according to are bylaws but the chair, secretary, and treasurer were not present during there vote/meeting? Does it make there vote legal?
  13. My non profit orginization recently voted on a number of bylaw changes. These bylaw ammendments did not get the necessary number of votes to be aproved. At the next board meeting these same bylaws have been presented to be voted on again. The only difference in the presentation of these bylaws are that the vote is to be made on a line by line vote of each ammendment. Not all together as a whole as was the previous vote. This vote to take place 2 months after they had previously been voted down. How many times can the members be asked to vote for the same bylaw ammendments? Is splitting up th
  14. Our not for profit Board has had a lot of turnover this year. The president has left the board and a new President will be elected. In the interim, our bylaws state the Vice President will perform the actions of the president if they are unable to do so. Since we have no president, I assume this means the vice president is the acting president. In our Bylaws we also state that the President only votes in case of a tie. We are voting for a specific punishment, since the vice president is the acting president, would she be able to vote on the discpline or only in case of a tie?
  15. It seems to me that the practice of conducting a one-by-one verbal survey during discussion and prior to a vote about how each member plans to vote is not in line with RROO, but I cannot find anything written to that effect in the 11th edition. The consistent result seems to be peer-pressured unanimous votes. Can anyone confirm/help me? I would really appreciate it!
  16. We have a 7 member board. Our by-laws state a quorum is a majority of appointed members, which is 4. A motion requires a simple majority to pass. The by-laws do not state if the simple majority must be those present or of the full board. In this instance, all members happened to be present. Here is the vote: 4 abstained (3 for perceived conflict of interest & 1 with no conflict who chose not to vote), 2 voted yes, & 1 voted no. The board president declared that the motion passed. Is she correct?
  17. I need help! Can anyone tell me: if there are not enough members to vote consecutively for three months. How does the group proceed?
  18. Our current bylaws call for a 2/3 vote of the entire board to remove the CEO, and it has been asked if we want to change to a simple majority or another level. I'm having a hard time finding what is typical. Can anyone tell me what most common practice is?
  19. Hello At a recent AGM we held an election with 6 candidates for 5 positions. The bylaws state that there is a majority vote process with those receiving the highest number of votes to fill all the vacant positions are elected. After the election results were announced and the AGM adjourned it was discovered that one of the candidates did not meet all the requirements in the bylaws to run, and hence were ineligible. They have agreed to not serve due to this. With a wierd distibution of votes, the sixth place candidate also selected on more the 50% of the ballots. Reading through RONR i
  20. Are ex-officio members of a committee allowed to vote? I've always heard they have a "voice" but "no vote."
  21. can a item brought up at a meeting be voted on if members are not previously made aware of the subject.
  22. can a item brought up at a meeting be voted on if members are not previously made aware of the subject.
  23. Guest

    Nominating Chair

    In my organization, there are 7 members of the nominating committee to slate people for elected office. One member is selected as chair. Can the chair vote when deciding on a nomination?
  24. The President of our HOA Conducted a Vote of the Membership to have a Monies taken from our Contingency Fund without having a Motion, Second, or Vote from the Board. Also, the Vote was done online. Is this Legal under Roberts Rules ?
  25. Guest

    legal motion

    If a motion is made and seconded and voted on before asking for the question, is it a legal vote?
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