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  1. Guest

    voting procedures

    when the board of directors votes on a decision to discipline a member, can the membership over rule that decision ?
  2. The board was voting on a motion. Afterwards, the chairman realized one of the board members did not raise his hand in favor or against the motion, nor did the member declare he was abstaining from voting. In a subsequent email to the board, the chairman asked the member in question to make clear what his vote was. This....doesn't seem ok. Any thoughts? Thanks.
  3. A vote occurred in our community that resulted in a clear majority deciding to remove an amenity. Instead of fulfilling the will of the people, the Board sent out another vote to re-vote the issue. Is there something in RR that discusses fulfilling a voted requirement before another can be offered? It seems there is no end to this 'we'll just keep voting' mindset.
  4. Guest


    I belong to a membership organization that uses a nominating committee as part of its leadership election process. The bylaws require a ballot vote. This year we have independent candidates in addition to the nominated candidates. The bylaws state: “Except as otherwise provided by statute or these Bylaws, two-thirds (2/3) of affirmative votes cast by the members entitled to vote, if a quorum is present at such time, shall be the act of the membership of the League”. In the event that no candidate receives 2/3 vote do we re ballot until a candidate receives the required number of votes? Th
  5. According to the by-laws if a President has to step down for any reason, he will appoint an acting P in his place until the set elections. In this case, a particular person will ask the P to step down, back story unnecessary. If the P removes himself, is he entitled to appoint someone still and whether or not someone is appointed, can the membership call an emergency vote to fill the new position before the set elections?
  6. Hello, I am a staff member for a municipal corporation supporting a citizen's advisory board. A question has arisen as to the proper procedure for nominating and voting to select the chair of an advisory board for the year. After nominations were made, each nominee gave a nominating speech. Two speeches were very short (two or there sentences), and one was longer. After each nominee spoke, another member, who has served as Chair in the past made a philosophical comment on the purpose and function of the board as an advisory committee. His comment was not specifically directed at
  7. Greetings! Can anyone point me to the specific pages in RROO, 11th Edition, where it states that 'silence means consent' and how the vote should be recorded properly? My research online reveals that when a member remains silent, they are consenting. Those who do not vote allow the decision to be made by those who do vote. I have a board member who says RROO states silence means abstention and I can't find that in the book either. Any help is appreciated! Thank you!
  9. One of our members is on a three-week-long official leave of absence. During that time, we are having elections for new members and our executive officers slate. Does a member on leave have the right to vote? She will be calling into the meeting to attend via speakerphone, which our bylaws permit, but is she considered an active member during that meeting and/or considered part of the quorum? If we are voting by ballot only, which our bylaws require, is she allowed to send in a ballot and thus vote, without actually appearing at the meeting? She is not permitted to vote by proxy but would have
  10. I am the Chair of the governing board of a not-for-profit body established by statute to regulate the practice of a profession in our jurisdiction. From time to time, we may be asked to appoint representatives of either our board or of the organization to outside entities, often at a governance level. In addition, we establish governance committees of the board on a regulator basis, both standing committees with term limits, and special or ad hoc committees. When we are required to make these and similar appointments, we often solicit volunteers or nominations for the post(s) in questions
  11. I recently joined a new volunteer fire department. I have been a member less than a year. I used to be in abother department for 13 years. We have some well detailed but somewhat cumbersome rules. However it appears as our by laws were violated about 6 months ago but nobody raised a point of order at the time. I am wondering if it is too late to do so. We have two types of officers, executive and operational. The executive side runs the organization and the operational side commands at emergencies. There are various requirements for operational officers that increase with rank. It is the
  12. The term "majority of a quorum" baffles me. It seems (1) redundant and (2) ambiguous. Redundant because a vote cannot be taken without a quorum present so why specify "majority of a quorum?" Ambiguous because it would seem to be subject to interpretation. Suppose an organization has 24 member and the bylaws state that 25% of the membership constitutes a quorum. Then 6 members would make up a quorum and 4 would be a majority of a quorum. Then suppose 20 members are present for the vote. A majority of those present would now be 11. Now 16 people vote in favor of the motion and 4 oppose. A majori
  13. Guest

    Voting Procedure

    Is it proper to take a vote on something the members have not had the time to read?
  14. Guest

    Re voting

    my union took a vote to approve a new contract. Now members want to re vote claiming they misunderstood. Is that legitimated?
  15. Guest

    Tie Vote

    When there is a vote on officers by secret ballot and one position results in a tie vote but the other offices are decided, what procedure should be followed for breaking the tie vote? Does the unit vote only on the office that is tied? Vote on the entire slate again?
  16. Guest

    Second Vs. Voting

    In regards to a three member board. One member discloses a conflict of interest, but lets the public know that per the State Ethics Commission he can vote to break a tie, because of the size of the board. If the chairman makes the motion, can the person with the conflict of interest second that motion? I understand that he can "vote" to break a tie, but the second has to come before the vote.
  17. I am a Board member, had to leave one Board meeting early due to family member being ill and had to miss the subsequent Board meeting. At these 2 Board meetings, 2 major issues were voted on and the minutes of these 2 meetings show Board members as voting "unanimously" in favor of these issues. While the minutes for 1st meeting show I had to leave early and the minutes for the 2nd meeting show me as "absent", our Annual Members Meeting is scheduled to take place in the next 5 few days. Since, as a Board member, I am strongly opposed to these 2 issues as I do not think they are in
  18. Some of our church bylaws, such as to adopt an amendment to a bylaw, require a vote by those "present and voting." When voting on other motions (such as amending the amendment, waiving some standing rules, referring to the committee, or adjourning) is voting just by those present (unless specifically mentioned in the bylaws)?
  19. My organization has had a years-long tradition in which someone calls "Acclamation" when it came time to vote. The chair then says, "Acclamation has been called; is there any dissent?" Seeing none, the motion is approved by consensus. If there is dissent, then the chair moves to a form of countable voting. I have searched various sources for this "rule," and I cannot find one. Can someone please answer the following: 1. Is calling "Acclamation" an actual allowable rule? I am familiar with the chair using the phrase "If there is no objection..." as a way to approve some motions by co
  20. Guest

    parlimentarian error

    Does Roberts Rules Of Order speak to whether or not business can be re-visited after the close of business, outside of and before another meeting? I belong to an organization whose parliamentarian authority states in writing, that Robert's Rules of Order governs meetings in matters not covered by our organization's rules. Our organization's rules state in writing that a proposed amendment is adopted if it has been approved by 2/3 vote of those voting. Following a recent meeting, a controversy arose. During said meeting, our parliamentarian, after a vote, mistakenly announced that the just-vote
  21. An electronic meeting was completed with a quorum in attendance. An issue was sent back to committee for wordsmithing of one section. How can the issue now be voted on? Only those in attendance and the outcome by majority or does the full board vote even those not in attendance? Lengthy discussion was completed on the call.
  22. My country club bylaws state they follow Roberts' Rules. We are electing 4 new directors August, 20th and the bylaws require two candidates for each vacancy, with the top 4 vote getters being elected. Bylaws further require ballots be sent to around 285 members at least 30 days prior to the annual meeting and election. Ballots were mailed on time, but one of the candidates names was accidentally omitted from the ballot--so we have 7 names, not the 8 the bylaws require. How should this debacle be handled? Write in votes are not allowed and voters must vote for 4 candidates or their ballot is d
  23. In a committe of three voting members,. can an alternate member make a motion if one of the voting embers leaves the room for a short time period say for 5 minutes. Our policy says in the absence of a voting member the alternate member has voting rights.
  24. We are a 501(c)3 philanthropic organization. Our Bylaws state that the membership is required to be notified 20 days in advance of any meetings, financial voting, etc. The membership was notified 20 days in advance that they would be voting on the upcoming fiscal year budget. However, the budget was not attached for review. Just the notification that they were voting on it. The budget was sent to the membership approximately 6 hours prior to the meeting. The discussion is whether or not the motion to approve the budget was legitimate if the membership did not have the opportunity to r
  25. It may be obvious but I’m looking for something to support challenging the following. Our Association will hold the Annual Homeowners Meeting very soon. A current Board member is up for re-election at this meeting. However, this same Board member has been going to homeowners to solicit their Proxy forms. These Proxies will be given to the Association Secretary and she will cast votes for this Board member to be re-elected. To complicate this further, there is someone else who will be running however, the individuals who have already gave their Proxy don’t know this. I’m looking for recom
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