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Found 143 results

  1. Can a dues paying member of an organization, who is running for office, be excluded from the meeting where his candidacy is being discussed?
  2. Our PTA fills its President position by having the President Elect automatically move onto the slate as President at the general membership election meeting. Our bylaws state that all officers, except the President, are elected at that meeting. Prior to the meeting, the current President and Vice President conspired to prevent the President Elect from filling the President position by dropping the PE position from the slate and naming the Vice President as the nomination for President. The membership assumed that the PE had withdrawn and that the slate was valid and voted to approve it. Now that we know otherwise, how do we redress the election?
  3. I serve on the board of a non-profit fraternal/support group. We elect half our board every year. This year we had a small turn-out for the election, 30 out of 272. Our average turn-out for this monthly general membership meeting is between 45 and 65 members. We have no rule requiring a quorum at these general meetings or specifically the meeting in which we hold the election. A faction of our board, along with a small group of supporters of the losing candidate are agitating for nullification of the election on the grounds of a low turn-out. They are going to use inclement weather as an excuse, I don't feel the weather was that bad, though I admit that is subjective we did have snow in the afternoon. Our by-laws are silent on the issue of election nullification, weather cancelations or quorums at general meetings. This group is even calling for an emergency board meeting to decicde the issue. An number of us feel there are no grounds for a special election and it would damage the integrity of our organization. Thanks in advance for your opinions. Pax, John B.
  4. Good day, I will begin by thanking you in advance for any guidance and advice that is offered. Let me set the stage: Our Board is comprised of 9 Directors, each with staggered 3-year terms with three Director seats open for election each year. In the past year, we have had two resignations. The positions were appointed, but appoinment must be approved by the Membership through the Annual Election. So, for the 2014 Election, we have three 3-year term seats open, one seat with 2-years remaining in the term, and one seat with 1-year remaining in the term. The 3 Directors completing their current 3-year term are all running for re-election. The 2 Directors that were appointed to the vacancies over the past year are also running for election. No other candidates sought nominations, and no nominations have been received by petition. We have 5 candidates for 5 Director positions. Question: Since we have 5 candidates for 5 positions, but 2 positions are to fill vacancies, what would be the appropriate instruction to voters? Do we ask the members to vote for 3 candidates? (We have 1 vote per member. Directors are elected by plurality vote) If voting for 3 candidates is correct, then by plurality vote, the top 3 vote getters would receive the three 3-year terms, then the lower vote getters would fill the 2-year and 1-year term. Thank you again! Ruth
  5. Guest

    Election question

    We a board that is made up of 16 reps. We have 1 vacancy now leaving us with 15 representatives that are eligible to vote, including the president. We have 4 candidates for office. We know that 8 is quorum based on majority of the 15. How many votes does a candidate need to have... assuming all 15 vote and there are no abstentions?
  6. Does Robert's Rules of Order apply to the election of trustees by the overall membership of a subdivision? If so is there any guidance with regard to what actions need to be taken in the case of a tie vote for the last trustee position? Our Rules and Regulations do not contain any guidance for a tie vote.
  7. This is for a HOA. The bylaws do NOT cover this odd occurence: --ballots sent out for vote --one candidate sends a letter to the BoD president formally requesting the withdrawal from "running" --President informally notifies the BoD of the withdrawal --the former candidate, at the last minute, and prior to the ballot count verbally requests to be back in the "race." --he happens to win AND the runner-up now contests allowing the prevailing party to re-enter the election --ANY INPUT?
  8. We are a national association and have adopted RONR as our rules of order. A rift has developed in the membership over actions taken by the BoD that is most likely not allowed under parliamentary procedure and specifically RONR. The question has come up on how best to remove Board Officers. Our By-Laws state: All officers are to be nominated and elected at the National Convention and will assume office within 60 days of the election and hold that office for 36 months or until their successors are duly qualified. Consecutive terms are permitted. I have suggested that the Officers could be removed by electing replacement officer. I also suggested that if the officer that was intended to be replaced, won the election, they would be elected for 36 months. Is this accurate or would the officer continue on their current term?
  9. Question: An election is being held by ballot, mailed to members. The ballots have been printed with the nominations, and they have already been sent out to the membership. One of the nominees has chosen to withdraw himself from the election, but since the ballots have been sent out, they cannot be revised accordingly. Do the rules address this situation, and if so, how do they resolve it? (We would like to avoid a situation where the nominee who withdrew ends up garnering the most votes, which may throw the election into question.) Note that the Constitution and bylaws of the organization do not address this situation, nor do the laws under which the group is organized (NY not-for-profit corp. law). I have not been able to find this in Robert's Rules of Order, Newly Revised (which governs the organization pursuant to its bylaws). Anyone have an idea how this is handled? Thanks in advance!
  10. Guest

    Election ballots

    Does a nominee for an officer's position have the right to see and examine the ballots cast after they are counted and the results are announce?
  11. Guest

    Invalid election?

    Our organization requires a nominee attend 3 meeting before qualifying as a candidate for an open committee seat. In a recent meeting we had two seats to be filled. In the first election two candidates were nominated. Candidate A had definitely met the meeting qualifications by signing the attendance sheet for the required meetings. . Candidate B was said to be qualified by the Secretary, based on an email from the Chairman that he remembered ther person having attended two prior meetings. The election was held and Candidate B won. The next day the attandance sheets were reviewed and it was found that Candidate B had not signed in at any meetings prior to the election. In the second election Candidate C had certainly met the qualifications, Candidate D had attended prior meetings but had not signed in and was held not to be qualified to run. Candidate C won by voice vote. The By Laws state the 3 meeting qualification but do not specify how attendance should be verified or any specific time frame for the 3 meetings. Two meeting prior to this election another candidate was disqualified with the statement that "if he did not sign in (the attendance sheet) he wasn't there." Questions: 1. Should the statement "if he did not sign in (the attendance sheet) he wasn't there.", made by the Secretary and supported by the Chair, be considered as precedent for how the qualification will be determined? 2. If so, was the election of Candidate B invalid? 3. Was the disqualification of candidate D inappropriate? 4. In either case, would this invalidate the election and should it be re-held?
  12. We are considering presenting two separate slates at our annual meeting for board member elections. This is due to the fact that several board members are resigning before their term ends if one board member is re-elected for another three year term. One slate, recommended by the nominating commitee, will omit this person's name. The second slate would include his name. The general members would then vote by private ballot for one slate to determine the winner. Is this allowed?
  13. Dear forum members, I need some help untangling this. Our organization meets annually in June, at which time all the offices change hands. We have an election coming up in spring 2014. Our board would like to change the makeup of the board, which requires constitutional changes. For various reasons, the board would like to make the change effective right away, before the election -- but this would put some elected officers out of office before their terms are up. And the revision would create a new office, which would be vacant until the spring election. So, my problem is how to best schedule the constitutional revisions with the election. If we revise the constitution effective in June, can we nominate people for an office before it exists and just assume the membership will approve the changes in the constitution? It seems disrespectful to me to consider the membership a rubber stamp. Can anyone help me with this tangle? Many thanks.
  14. A nominating committee has presented a slate of officers for vice president. Can a member of the nominating committee nominate another person directly from the floor for vice president?
  15. Our bylaws provide for nominations to be made by a committee. The committee asked each of the 4 officers and the 4 elected directors and the immediate past president, if they wanted to continue in their positions. There were no nominations from the floor, so we all thought we were running unopposed. The election was held at our June meeting and we were all re-elected by unanamous consent. Here's the problem - The immediate past president is not an elected position and he really shouldn't have been asked if he wanted to continue. He is contending that constituted a nomination and that we had 5 candidates for 4 positions. Did we hold an illegal election? Can he force a new election? PS - he was NOT at the election meeting and failed to raise the issue until 10 days after the election.
  16. We just had an election for the B O D. The counting was done by an outside organization. The President of the board staid in control of the election process even when she was also up for election. The vote came in as a tie with the results going to only the president and the office. The counted mail in ballots were sent to an address given to the counters only. I was an observer and VP of the Board and don't know the address. Many of us think this is a conflict of interest. What say you?
  17. I am hopeful that someone may have a more clear passage to our current problem. Our organization is a school parent club. As defined in our by-laws we held our elections in May. Of the officers elected, there is a possibility that one may be unable to attend our school for the school year in which she was elected to serve. This is not her choice and remains uncertain, possibly until the first day of school. Due to the importance of her position (treasurer) we are trying to find the clearest and quickest route to solving this problem. As we see it.... Our choices are, 1. Move through the by-law amendment procedures to include a co-treasurer position with language stating that this individual would assume primary responsibilities should the lead position become vacant. This would include a notice of amendment, a vote, following announcement of nomination, a vote and informing of said vote. Each step includes several weeks of waiting in between for comment. Or 2. Wait until the school year starts and move forward with the defined election process which may leave us without a treasurer until October. Our one, and only fundraiser also occurs during this month. To further complicate matters, our members typically participate in a traditional school calendar year, Aug-June. I look forward to your thoughts.
  18. Hello, Several irregularities occurred in the election of my daughter's PTSA executive officers for a middle school. No one objected to the election at the time and no recount was taken. After the fact, the previous executive board questioned the election and discovered some of the problems (possible multiple votes by an individual, absentee votes counted but prohibited by the organization, and vote counts not matching the results). The assembly was not prepared for a nomination from the floor and kind of lost control. A meeting was held with a state PTA person several days later who told them that the election stands based on the available evidence, but if all of the officers were willing to resign they could hold new elections (which they did). These elections are scheduled in 2 days. The previous officers were told that they are officers again (which I do not believe is true -- by laws state "Officers shall serve for a term of one (1) year or until their successors are elected."). They now have a directed script which ignores the previous election. They also call for a recess after voting for each position but instruct the assembly not to leave the room. This seems wrong to me, and I am looking for suggestions before a larger mess is made than before. One final problem is that this is a PTSA for a middle school (grades 6-8), and they have accepted dues from students, but the bylaws state "Membership shall be offered to students in grades 9-12 in PTSAs." I know that can be fixed by changing the by laws, but can it be fixed in the short term since students have been erroneously offered membership previously and they feel that they are members in good standing of the assembly? Thank you for any suggestions you can make before this gets any uglier. Jeff
  19. I am the Chief Justice of a student government. Our student senate has a transition meeting in which we officially swear in all senators and the old ones step down. At this meeting there should be an election of the new Speaker of the Senate, but our by-laws do not outline how this procedure is to be handled. My question is, is there a way to word a motion to elect the new speaker which cannot be postponed or tabled to a different time? And if so, how would a senator word that motion? Thank you, Stephanie
  20. Our club has a bit of an unusual situation that is not covered by our bylaws. Our bylaws do state that anything not covered defers to Robert's Rules of Order - thus I am here for advice: The club has three trustees, each elected for three years, with staggering terms, so ideally we elect one trustee each year. This year, however, our Junior Trustee is being transferred and is stepping down after one year. We recently held elections to fill the vacancies for both the open 3-year trustee position, and the now open 2-year trustee position. After the election was completed, the person who was elected to fill the 2-year trustee position has declined to accept the position. Our officers are not installed until our July meeting, and the current Junior Trustee is not stepping down until the July meeting, so this position will not be vacant until July. According to Robert's Rules of Order, do we now hold a second election at our June meeting for the open 2-year trustee position? There were 3 candidates on the ballot for this position. Should the election now be between the remaining 2 candidates? Or, can the President appoint the person who did not get elected as the 3-year trustee to this 2-year position, even though they were not on the ballot for this position? Thank you.
  21. I need some wording clarified. To be able to be elected to our board this is the by-law. The wording I am questing is "for at least 2 years prior to his or her nomination. Is this consecutive or can it be broken up. I would think it would be consecutive, but it is not spelled out. Each Director shall be a United States citizen who was an Active member or Active lifetime member, in good standing, for at least two (2) years prior to his or her nomination as a candidate for the board of directors. Each Director shall, at all time during his or her tenure, be an active member or active Lifetime member of the corporation in good standing and eligible to vote pursuant to these by-laws.
  22. Is it legal to recount an election vote without a proper motion for a recount?
  23. My state organization's Constitution and By-Laws do not specify that an officer must be elected by a majority vote. In the past, we have made the selection based on a plurality in some years, a majority in others. However, I seem to recall reading awhile ago in RONR that if there is no provision stating otherwise, a candidate must receive a majority of the votes cast to be elected. When I went back to check, I could not locate the paragraph I wanted. Am I mis-remembering? If not, could you indicate which chapter/section (or even page number) of RONR I should find this information in?
  24. Guest

    Election by Default

    I would like to know if there is any kind of 'standing rule' that defines the election of an officer who runs unopposed. I would like to propose a motion: "A member, who is the sole nominee for an office, must still earn a majority vote, in order to gain that office." In other words, should a member run unopposed for an office, he/she would not be elected to that post by default of no competition. A candidate must still earn a "vote of confidence" from the membership, in the form of a majority vote. Therefore, would the ballot be reqired to have a "NO", or "None of the Above" box to check? Would this have to apply to all offices open for election on the ballot? Or is this a seperate issue all together?
  25. I know that nominations can be debated, but I need to know if that also means that members can ask direct questions of the candidates during the debate.
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