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Found 121 results

  1. We are a 501c3 non-profit organization. By our by-laws and RONR, we are supposed to publish our minutes and motions. After our organization was put under the gun for several divisive votes that angered our members, a member decided to share the minutes and the motions with the community we serve. Is this improper or illegal?
  2. Hello, I belong to a Fire Company and we have our annual nominations in November and Elections of officers in December. We have a member who did not meet his requirements to hold office prior to nominations but was able to recieve them before elections. Is this member able to be nominated and run for office? Any insight and documentation would be appreciated.
  3. Guest

    member elections

    So have an interesting delemia -- our by laws set up a staggered board of directors which 3 are voted on each year -- the ballot and by laws also state that members are allowed to vote for one write in indiviual if the member wishes to write a person who was not nominated by the board for the election --- the problem --- one of the three board members that were up for reelection was not approved by the board by nomination and so there are only two people on the ballot nominated by the board ---the director is suggesting that the ballot only allow for 2 people to be voted on by the members /there will still be a space for a write-in candidate --I am suggesting that because we have three open postions and only two candidates that the member must still be able to vot for up to three people --ie the two that wer nominated by the board and one additional or one from bioard nomination and two write ins etc etc any insight would be helpful --this is a non-profit organization but not small in the finance world thoughts from the experts would be helpfull thanks
  4. I am a member of a committee though the county 4H office and need clarification. Our group has had a membership of 15+ and it was appropriated to have in the by-laws the need for 5 members for quorum. Well for the last four months we have struggled with quorum. We have now been advised that we have a couple options and this is where I need clarification. Here is an excerpt from the e-mail I received: "At this point some tough decisions are going to need to be made about the future of this committee as the current pattern leaves us unproductive and unsustainable. I have been looking at your bylaws and combing through Roberts’ Rules to try and come up with some solutions and it looks like there are three possible options: 1) Status quo – you could attempt to ride this out. Based on feedback that I have received attendance will still be an issue for a while. You have lost one more voting member and your next closest eligible member to vote is still 3 meetings out. You will also need 2 meetings with quorum and enough voting members before you can amend your bylaws. 2) Dissolve the committee – following Article X of your bylaws and with the majority vote you could choose to dissolve and terminate the committee and liquidate the assets as described in your bylaws. 3) Revise your bylaws – This would be the full replacement of your current bylaws with a new set almost as if you were a newly formed committee. This is a more unusual step, but under your current bylaws there are no pre-requisites that need to be met in order to do this (unlike Amendments as mentioned in Article IX). This is the only real “loophole” I have found that could get this Committee back to something functional. In a nutshell those are the choices that I see available to you at this time. I honestly do not think additional time is going to solve this problem for us so I would take a hard look at moving to option # 3. Keep in mind that if we do go into a revision it needs to be something that will help the committee grow and become strong again. It will need to look a very different than what you have today. I will be happy to assist the committee and put together a task force to come up with a revised set of bylaws if that is what the majority of the voting membership would like to do. Let me know your thoughts. " Please clarify for me. Of the responses I have seen (2) I don't think they understand that amending the bylaws as we are, can not happen. I am in favor of #3 if that is an option and when my question for all of you lies. Can we do #3 and rebuild? Also since we were not able to hold an election, do we still have officers or are we without. No, there is nothing in our by-laws. We do a lot of great work for the kids in the community and would break my heart to dissolve. Thanks everyone!!
  5. The President's position is open for a four year term. The nominating committee is recommending the Vice President for the position. There is one year left in the Vice President's term. May the Vice President retain his position in case he should lose the election for President. (Or must he resign his VP position in order to run for President.).
  6. If there are 3 vacancies on the Board and only 3 people have offered to run for these positions, is it still mandatory to hold an election?
  7. Guest

    Election

    In my organization, our Treasurer has been elected to a regional position and is no longer eligible to hold the chapter position. We have decided to hold an election to fill this "newly vacant" position. Our current Historian would like to run for the "newly vacant" treasurer position. Does the current historian have to relinquish his position to be eligible to run for the "newly vacant" treasurer position?
  8. I just joined, this is my first post. I searched the forum but couldn't find an answer directly on point. Our organization's chairman resigned a month ago. Our 1st vice chair is acting chairman. Our rules specifically say that resignaton of the chairman does not cause the 1st vice chair to become chair, they say that an election must be held. For background, our chairman is normally elected at a two year county convention (700 delegates), which occurred a few months ago. The new chair will be elected by the executive committee (100 or so delegates). Our rules do not address who has the authority to call elections and does not instruct us on when the new elections are to be held. We generally meet every other month. Under our rules, the chairman, or 10% of the membership, can call a special meeting. The call must list the purpose of the meeting, and no other business can occur there. The acting chair, in consultation with the officers, has decided to put the election on the agenda for our regular August 5 meeting. Prior to publication of the offical agenda, Group A collected 15% of the membership and called for a special meeting on September 2 for the purpose of electing a chairman. Group A believes attendance at the August 5 meeting will be sparse, and that their prefered candidate, Candidate Q, will be hurt by an August 5 election date. Candidate Q is an attorney for the organization and will be heavily devoted to a legal matter of the organization that will go to trial in mid august. The acting chair objects that it is his perogative to set the election date, in consultation with the other officers. He also does not want to be seen as giving preferential treatment to Candidate Q. As a compromise, he suggested that the election be put on the agenda, but that during new business a motion could be made to move the date of the election. In response to Group A's special meeting request, Group B is preparing a special meeting request. Group B wil submit their request on July 24 or so, calling for a meeting on July 29 to set elect the new chairman. Again, the thinking is that the timing will hurt Candidate Q, and the apparent hope is that, since it is on such short notice, the meeting will be attended mostly by those of Group B making the call for the meeting. 1. If our rules are silent on who can set the date of an election, is there a Roberts Rule that addresses this? 2. Can Group A essentially set the election date by stating that is the purpose of the special meeting to be held on September 2? 3. Would Group B's call for a special meeting on July 29 for the purpose of holding the election that night be out of order since it conflicts with the earlier, valid (as far as % of those calling for the meeting) request / motion of Group A? Thanks so much, J
  9. We are holding elections next month and we have two people who would like to run as a unit as co-secretaries. Is this allowed?? Thanks
  10. We have an elected nominating committee that prepares and presents a slate of candidates for offices at our annual meting. Our bylaws also provide for nominations from the floor. If nominations are properly made from the floor, can speakers give speeches for or against the nominee?
  11. My organization is about to have elections. How to we determine who speaks first between a challenger and an incumbent?
  12. At the Annual Meeting votes were cast to fill several broad members. After the ballets where cast the President stated that the votes would be count later and the results would be in the minutes. Is these allowed under the rules?
  13. RONR (11th ed.) p. 458, ll. 19-22 “Although in many instances the vice-president will be the logical nominee for president, the society should have the freedom to make its own choice and to elect the most promising candidate at that particular time.”VP QUESTION: What fundamental parliamentary principles are violated in the instance that the vice president automatically becomes the next president (such that effectively there is never an election for president, rather only ever elections for vice president)? Citations?
  14. Can members pass out hand bills to influence the vote during the meeting where the vote occurs? Can they stand in the building and do the same? Are they allowed to stand next to the voting table & the ballot box to try to influence the vote?
  15. How do you change the chair of a meeting in the middle of the meeting. For example: -- BoD Member A is the chair at annual meeting -- Member A is also running for a new term -- BoD Member B is the chair for the candidate discussion portion of the meeting and the election voting process.\ -- A needs to transfer the chairmanship to B How do you do this? Thanks!
  16. Guest

    ties in elections

    Our board has an election coming up next week. As our president has just resigned we are left with an even number of members and the likelihood of a tie is great. How is this handled? Our by-laws do not permit balloting, but instead require a show of hands. Thanks.
  17. Guest

    Newly elected officers

    When do the newly elected board of an organization usually takes their positions? They were elected in November and in January they assume their responsibilities in accordance to our by laws. DO they take them under old business or new business?
  18. Guest

    Qualifications

    We have individuals that want to be elected to positions in our volunteer community service organization. The individuals do not have all the qualification required by our by-laws. The people that do have the qualifications do not want the positions that are open for election. Can the executive board of the organization vote to allow the nominations and election to go on as presented by the nomination committee and the nominations made by the members? Most of the members are okay with letting the elections to take place. When the by-laws were re-written we had many people and never thought this issue would ever come up!
  19. Guest

    Nominations

    Can someone nominate themselves from the floor for a position?
  20. In our organizations, that consists of about 12 members, we have by laws that are not too specific. In October, we took nominations from our floor of those interested in board positions; without having our nominating committee appointed in September. The President took the roll on as "chair" for this situation, but was never stated in our meeting she was chair. We had one member decline President but offered herself as Vice President and was also nominated for Treasurer. At the November meeting, the nominated individual was not present at this meeting to rescind her name from either list or to accept the nomination again. The quorum of members went into a discussion regarding if she defintiely wanted any of these positions or not. Afraid that she may not want them, the membership took a vote to see if we should keep them on the ballot. The decision was denied so the floor was reopened for nominations. Did our organization handle this situation the correct way according to Robert's Rules? Should they have been left on as a nominee, or is the voting nulled and void? To throw another loop in the situtation; It states in our by laws "if only one name is submitteed by commitee [which we didn't have] for an office and there are no nominations from the floor for that office, the Secretary may cast a ballot." Does this mean that the Secretary has to cast a unanimous ballot in order for the nominee to be elected for the position? At the November election meeting, the Secretary did not cast a unanimous ballot and it was assumed by all members present that they automatically were elected at their positions. Are we correct or are the elections null and void also for this reason?
  21. We have a small church and a small board for this church. The bylaws specify the officers are President, Secretary, and Treasurer. The bylaws state the President is President for 3 years. It also states the nominating committee will recommend a "slate" of officers every November, for elections every December, for offices to begin/take effect in January. It also states that the Secretary automatically becomes President. It also states that nominations will be heard from the floor (in December). I see a lot of problems and ambiguity with this set up. I intend to move for a modification of the bylaws at the November meeting prior to nominations and elections. I would move to have annual elections for all officers and that a nominating committee is unnecessary given how small we are. It seems to me that the nominating committee implies to the few remaining board members that they must go with the nominating committee's recomendation and that to make a nomination from the floor would be a social faux pas in our small group--thus not encouraging a healthy debate. Additionally, I cannot understand why a Secretary should automatically become President, which also seems to violate debate and make pointless a nominating committee--with respect to office of President--and makes pointless nominations from the floor, and precludes debate. My questions: 1) What argument, per RONR, would there be against the Secretary (or any office for that matter) automatically assuming another office once the term has expired (versus prior to the expiration of the term of office)? 2) What argument, per RONR, would there be against having one officer assuming another office AND having nominations from the floor (and committee)? 3) Aw heck--what other arguments are there agains such a mess? N.B. I do not need confirmation that this is a mess and that the bylaws need to be amended, I need arguments, citations, supporting cleaning up this mess to present to the board. Thanks in advance.
  22. Guest

    Removing an officer

    Specific question, IF bylaws spell out REMOVAL OF ACTIVE CHAPTER OFFICERS. Certain parties want to impeach the newly elected president, however he has not even been installed.initiated nor done anything against the bylaws. Does Roberts Rules explain that active officers are only installed officers, it seems rather common sense, and also, does Roberts Rules explain what grounds are necessary for impeachment charges
  23. I would like to know if there is a recommendation for the length of a term of office/how frequently elections should be held. I work with several boards in one capacity or another. Each of the boards has different lengths of terms for the officers. One is annual for all positions. One is bi-annual. Another is ... odd. The office of president is a two year term with an "optional" additional year. (The bylaws do not specify who can exercise this option.) The vice president, per the bylaws, automatically becomes president--no election. I find the bizarre and concerning. The office of president is effectively tied up for 4-6 years, er...longer I suppose. Currently, neither the president or the vice president are doing well in their positions and I am concerned for the board that they are "stuck" with incompetence for years. In fact, years that actually exceed the length of appointments of the members. I would like advice or opinion on this issue whether it be RRoO, or opinion from experience. I am of the opinion that every board should have annual elections for every position. This way, either the current officers are affirmed in their positions or they can be easily replaced if the board is not satisfied with the job.
  24. Our Board has 6 year term limits. An elected term is 3 years. A board member has served for 4 years (he took over a partial term of another person). Can he run for another 3 year term despite the fact he can only serve less than 2 years of the term due to the term limits?
  25. The Secretary of my Hoa will be out of town is it right/legal for him to have the President step in for him at the annual elections for which all three of their seats will be voted on for new directors ( none of them Pres,VP and Sec are running due to the damage they've done in the hoa they are tring to control the votes though to get their friends in )or should one of the other two directors at large who hold no official position be selected to vote the proxy's left for the secretary to use as he sees fit. Also can the daughter of a homeowner serve as a board member although she does own property in the hoa and just lives with her parents.
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