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Found 121 results

  1. Hi, My fraternity president recently stepped down, and the vice president took his spot. We suspended the rules to immediately nominate and elect a new vice president in the same day. After nominations myself and another brother were running. The other brother spoke first and I left the room, but all he declined the position in the middle of his speech. At this point I was under the impression that I was running unopposed, so I gave a simple speech. When I left the room for voting the president brought up someone who had mailed in his nomination, but who he had failed to bring up in during the nomination period. The other person won the election. My question is: Was the person allowed to run if his nomination was not brought up during nominations? And could you site where in Robert's Rules I could find the information? Thank you J
  2. Hello, At my university, the general faculty meeting last April elected several people to standing committees. The minutes of the meeting erroneously dropped the name of one elected member. But the error was not detected when the minutes were subsequently approved. The terms of service on standing committees has already started. My question is this: Is the member whose name was dropped from the approved minutes still an elected member of the committee to which he was elected? In other words, can he serve on the standing committee before the approved minutes are corrected at the next general faculty meeting? Note that last year's secretary acknowledges the error. He emailed last year's chair of that particular committee the names of those elected to the committee. That email exists. And the fact of the election and its results are not challenged by anyone. I would appreciate your views.
  3. We have a 15 member Board of Directors for a social service non-profit. We are dedicated to best practices and want to be sure we do things right as we are growing our Board and organization. Here is where I am confused... Our Board is getting ready to go through a nominating process for our Directors and Officers (Pres, VP, etc as outlined in our Bylaws). Our Bylaws state that the Executive Committee is charged to "set the slate of officers". Problem is our Bylaws have on Article for Officers and a totally seperate Article for Directors. No where in our Bylaws does it refer to a Director as an Officer. So we are trying to determine who is responsible for nominating the Directors. I read throught the 11th ED and it refers to Directors under the Officers section, so I am wondering if the Executive Committee would be the ones to nominate Directors as well, even though they are not refered to as officers in the Bylaws (and in fact have their own Article in the Bylaws). A BIG thank you for anyone who can help us ensure our nominating process is correct based on Roberts Rules and our Bylaws!
  4. This question came up at our annual meeting earlier this month. We currently have five members on our Board of Directors. Our bylaws state: "...terms shall be for two years. Elections of new Directors shall take place at the XXX’s Annual Meeting as specified in these Bylaws." and "Voting requirement are as follows. Changes in the XXX Bylaws, Articles of Incorporation, or Mission Statement, as well as election or removal of Directors will require a two-thirds majority vote by all present and voting." Three of the five Directors had completed their current 2-year term, and all three were being re-nominated for new terms. The question was whether the termed-out Board members should be permitted to vote. Thanks in advance for your input.
  5. Guest

    write-in candidate

    The write-in candidate received 80% of the vote and was declared the winner on Voting Day by the Election Chair and Presiding Officer. There were three times the quorum required. The vote 'takes effect' in a few weeks, at the final meeting of the year. The side that lost wants to throw out the write-in candidate because the official ballot - one candidate per office using the outdated approve/ disapprove method, but no space for a write-in - was 'altered' according to them by adding a few typewritten lines in the tiny space available: "I vote for the following write-in candidates: President: Mary; Vice-President: Julie, etc. Do write-ins have to be handwritten?
  6. if we have one candidate per office do we need to run an election or can the candidates be declared winners?
  7. Outgoing president announced resignation in advance to Board and then at meeting of members (effective at the end of that meeting) President stated that nominations will be taken for the vacated presidency. Member of board corrected president clarifying that the position vacated is that of VP and the VP should take president's job for the remainder of the term (no specific rules exist for the association) President got testy and demanded to immediately have the RONR rule pointed out. While board was member looking for rule in RONR, VP declined and stated he wanted to stay VP, but would take on president's responsibility only until the next monthly meeting. What happened next was that the board member searching for rule decided not to hold up meeting and deferred to VP's wishes (not familiar with brand new book and never thought that issue would be challenged...thought it was common knowledge and practice) This is a completely volunteer association and no one felt VP could be compeled to comply. Also, he is a good person to stay as VP to keep any president in line (we have a lot of prima donna/dictator wanna-bes waiting in the wings). One motion was made and seconded (no vote) for a nomination. President announced nominations would be accepted up until and including the next monthly meeting at which time the election would take place. What should have happened? Thank you.
  8. Our bylaws require a written ballot and email is defined as written. Do email ballots count if the member is not present at the meeting?
  9. At a recent meeting of our organization, the President asked the two people nominated for an office to leave the room. Neither were given a ballot prior to leaving and they did not get to vote. People voices objections to having them leave and he ignored it. We did not verify until after the meeting that they did not get to vote. When two other officers came up, he did not ask them to leave the room. Is there any justification for his actions and asking the people to leave the room? Any recourse now?
  10. Guest

    Resign before Running?

    This issues is not covered in our bylaws. We've had difficulty getting someone to run for president of our group. Does the Vice President have to resign his office before he can run for President?
  11. Guest

    lack of treasure

    We are a very small group and at our nomination of officers we were only able to nominate a president, vp & secretary. If we are unable to find someone to fill the position of treasurer, which of the other officers can hold 2 positions?
  12. So I have a questions about a delegation trying to leave a convention without an office filled. In the North Central District association, officers are elected each year at the convention by delegates from each local chapter. If an office becomes vacant during the year, the office is filled by a majority of the rest of the officers via application process. This year, Rod and Barry are both running for Secretary at convention and are the only ones eligible to run (because they turned in their application packets in on time). As a whole, the delegation feels that neither one of them would do a good job. The delegation does not wish to suspend the rules and allow for nominations on the floor, but would like for the next set of officers to decide the Secretary. In this scenario, could the delegation vote to postpone the election of Secretary indefinitely, ensuring that the new officers choose the Secretary? Officers serve from convention to convention.
  13. During the course of an annual meeting, does the election have to be conducted at a specific time of can it be left to the chairman to decide? Can the Constitution simply say: " the election of officers will be conducted at the annual meeting" ?
  14. Last month at the annual general meeting of the membership, we had an election that was highly irregular to say the least. As with most bylaws, ours allow corporations to be represented at general meetings. They are required to provide a letter from a superior on letterhead authorizing them to vote upon registration. At the meeting, several individuals were allowed to vote without providing any sort of authorization. In addition to that, members were allowed to cast multiple ballots. A person was allowed to vote as an individual member and act as a representative of a corporation as well - and in one instance, they were allowed to represent two corporate members and themselves. Our bylaws strictly prohibit proxies...and the laws that affect non-profit organizations also states that it's one person, one vote. The total of all these wrongfully issued ballots total at least 23%. I say at least because we only know of two people who cast multiple ballots...but this practice was allowed, meaning many others could have done the same thing. The membership have since requisitioned another general meeting to rectify the situation. Can anyone tell me what kind of a majority is required for a to pass a motion to render the election null and void due to these irregularities? Is this a normal resolution (requiring a simple majority) or is this a special resolution (requiring 75% as per our bylaws). There's also been some contention how to proceed. Some see it as a normal resolution because it's a procedural challenge...some see it as a special resolution because the motion effectively removes directors from office...and some see it as an automatic null-and-void because the election was not held in accordance with our bylaws or with the laws of the land. I don't think it's a special resolution because our motion isn't to remove a director...the fact that directors will be removed as a result should not change the intent or classification of the actual motion itself.
  15. Guest

    Election of directors

    Our organization elects three directors each year. Question is: Must there be three separate votes and have them voted in one at a time, or can we have members vote for three nominees on one ballot with the top three vote-getters declared elected. If we can go with "top 3", is there a percentage of votes that must be attained before being declared "elected"?
  16. I belong to the state board of statewide volunteer organization. We hold annual elections for officers, IAW with our bylaws. Our bylaws require that only those who have been members of the organization for at least 30 days are eligible to vote for officers. In December 2010, our election took place. It was contested, with 2 factions battling for control; therefore, 2 individuals were nominated for president (and the other board positions as well). On the day of the election, one side brought 15 outsiders to the meeting. These outsiders joined the local unit on the spot and were permitted to vote for the office of President, and that decided the outcome, as this side won the election by a mere 2 votes. The vote totals were similar for each of the other offices. (Important note: To their chagrin, the losing side did not know at that time that allowing these outsiders to vote constituted a bylaws violation.) The meeting was adjourned, and the newly elected officers assumed their positions and ran the unit for the past year. During the course of the past year, our unit passed new bylaws, affecting how our officer elections are to be conducted. In order for our bylaws to go in effect, however, they must by approved by the statewide organization. Our bylaws were never submitted to the statewide organization, so they were never approved. Our unit conducted our annual officer elections again in December 2011. They were conducted IAW the new - unapproved - bylaws, which have heavy restrictions on who is allowed to vote and who is allowed to be nominated for ofifce, resulting in several people being excluded from voting or being nominated. New officers were elected, and these officers have assumed their postions and are running the unit. So here are my questions: Can we invalidate the Dec. 2011 election, and, if so, how do we go about it? And, can we also invalidate the Dec. 2010 election? Our contention is that the Dec. 2011 election violated the bylaws and is therefore null and void. The Dec. 2010 election also violated the bylaws and is null and void and that the unit has not had legitimate officer elections since Dec. 2009. We would like the current officers, elected in violation of the bylaws, tossed out and for the statewide organization to come in and supervise a fair election IAW our bylaws. Thank you for your expertise.
  17. Our By-laws state that should an individual want to run for office (s)he must declare by the prior monthly meeting. Must an officer whose term is up declare her intent to run? Can she solicit write in votes especially if there is no requirement according to the bylaws that it be a paper ballot? Isn't offering a gift to an individual and then asking for her vote considered a bribe?
  18. I need some help with an issue around the election of delegates. The question is, that the officers are elected in April, but take office July 1. Therefore the new Board of Directors is set on July 1. The question is that one of our local organizations wants to elect their delegates in April, but have the Board elect them, not the general membership, who are the people that elect the officers in April. I have told them if the election is by the Board, it must be done after July 1. So, am I in error? Can the old Board, before they leave office, elect for the upcoming Board? Thanks for any help!
  19. Wondering if someone can help me. I belong to a club that at our meeting last night we had nominations for the board for next year. The meeting was like a zoo, very unprofessionally run. Two days prior we had our board meeting and at the meeting our nominating committee chair asked the current board who wanted to run for the next year. I was told that I could not run for secretary (since I was not italian) and that I would have to be nominated from the floor to be put back on the ballot to run as a council member. Than at the monthly meeting last night one of the other ladies who said she was resigning from the council had the nominating committee put her on as running for the Treasurer's position, that she does not currently hold. Question I have is: Can someone put theirself on the ballot for a position without being nominated if they did not currently hold that position.
  20. The nominating committee is nominating 12 people to fill 15 council member positions on a council (not officers). The committee is unable to find enough people willing to serve -- so this will leave 3 vacancies. It is the custom of this assembly to vote the nominating committee slate by acclamation. But this year, some members wish to vote by ballot in order to allow the assembly to vote specifically on ONE of the nominees. Can a member move vote by ballot for only ONE nominee on the slate (leaving the remaining slate to be voted by acclamation)? Or, must the motion be to vote ALL nominations by ballot? Or, should a member of the nominating committee move to amend the nominating committee report to remove this ONE name from the slate, so that person can be voted upon by ballot? RONR p. 433-36 says that each vote is per office -- but in his case, is is not for position of officer, it is for position of council member. So is each council member position considered a separate "office?"
  21. If the Bylaws of an organization call for an election by ballots and the Parliamentarian says they do not have to be used and takes a vote from the floor are the election results legal? The general membership does not know the rules about ballots, shouldn't the Parlimentarian? Can just anyone say they are a Parlimentarian?
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