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Found 18 results

  1. Dear Forum, I sit on the Board of a non-profit whose bylaws stipulate that "Except where otherwise specifically provided in these Bylaws, the current edition of Robert’s Rules of Order Newly Revised shall govern all procedural matters at all meetings of the Association, the Board, the Executive Committee and all committees." but our bylaws specify our nominations procedures *only* for those positions which the general membership must fill (via mailed election); our bylaws are silent on the method by which the Board fills positions on those committees that are the Board's duty and prerogative to fill. At issue is whether, absent explicit language in the bylaws, the Board may establish a policy in which to limit nominations to those members who had chosen to respond to a call for nominations (self-nomination), AND who had submitted the required information no later than the end of the announced deadline. It has been suggested by a consultant that even despite such a deadline (and here I paraphrase), The Board is (under RONR) obliged to call for nominations from the floor of the Board meeting and that, notwithstanding the Board's policy, any denial of a director to nominate a member (even one who did not respond to the call for applications), would be an infringement of the fundamental rights of members and therefore cannot be permitted without an explicit change to the bylaws. At the centre of the confusion may be something the Board may have mislabelled as its "Nominating committee" which assists, and makes recommendations, to the Board as follows: it receives all the expressions of interest from responding members it collates and organizes the information submitted by these individuals it presents, to the Board, the full list of individuals who had responded based on its review and deliberations, it makes recommendations to the Board as to which of the respondents may be best suited to fill the positions and, absent a clear preference, may propose that multiple applicants are equally qualified, or may propose the applicants to fall short of what is needed for the positions and accordingly that the Board approve to re-issue a call for applications, with an extension of the window of consideration The Board believes that it may, by general consent (absent objection from a director), fill the positions in accordance with the recommendations of its committee without having to call for nominations from the floor that it must, in the event of objection by any directors, accept their motions (their "nominations") that [any other among those who responded] be considered, and also grant the director the opportunity to speak to their reasons, prior to resolution of the contested appointments by the method of a ballot vote, and that the above procedures (its "policy") constitutes a Special Rule of Order, from which the Board may deviate (after suspension of this rule with a 2/3 vote) if the Board may desire to nominate, consider, and perhaps appoint, someone who did not apply, or decide to postpone to fill the positions, in order that more members can be invited to apply but that merely because the Board has adopted election by ballot as the method of filling positions, in those circumstances where not all directors are in agreement with the recommendations of the misnamed Nominating Committee, RONR does not obligate the Board to call for nominations from the floor and thereby open the floor to members who did not even respond to the call the Board needs no special language in the bylaws to enable it to put in place Special Rules of Order that make it possible to limit consideration of who can be considered to be nominated and appointed to a position because notwithstanding that, in my very first bullet, our bylaws state "Except where otherwise specifically provided in these Bylaws", RONR provides for itself to be superseded by Special Rules of Order which the Board may establish in relation to its conduct of business, and that the procedures outlined above do not constitute a "violation or infringement of the fundamental rights of members" and that the Special Rule of Order (policy) described may reasonably supersede the provision of RONR on page 435 lines 10 to 12 which would otherwise require that "After the nominating committee has presented its report and before voting for the different offices takes place, the chair must call for nominations from the floor." Have I got it right? Or must approval of this Special Rule of Order be approved by the membership of the Society? Thanks!
  2. We are having trouble getting enough people to fill all the officers positions in our congregational church. Our By-Laws do not say anything about this situation. Is it illegal for the Church Treasurer to also be the Church Clerk? Also, is it wrong for the Pastor's wife to be the Church Clerk? Some members feel the minutes would be a bit slanted if the pastor's wife were the one recording them.
  3. My questions revolve around the process to open up a question and answer period with nominees prior to voting during an annual meeting. The nominations were held at a previous meeting and elections for position is at the next. We as a membership body will not have the opportunity to pose questions to the nominees regarding their potential election before the meeting for the vote. Is it out of order to request time prior to the vote to conduct a Q and A with the candidates, and if not, what is the proper procedure?
  4. Guest

    Wayne

    If you nonimate a person to be a member of the board, does he/she has to be there to accept since the vote will take place at another time.?
  5. Hello all, I looked on this forum and cannot find an answer to my question. What is the proper order to nominate officers. We have President, 1st V. P., 2nd V.P. and 3rd vp. "NORMALLY the 3rd, 2nd and 1st vp move up in order, and a NEW member is nominated and elected for 3rd VP." So do I start with President, or bottom chair for nominations? Secretary and Treasurer are also in the mix, but for the most part these positions are the same people for a number of years. And also, would this order be the same for ELECTIONS. thanks, John
  6. Aloha, New to the forum. Sit on a board for a Condo Association. Voting for new officers took place. 3 positions were up on the 5 board membership. 3 had sent in letters for re-election. 2 were present for meeting. 4th new nomination was made by an owner on the floor before elections votes to be taken. The person nominated was not present at meeting. The wife accepted it for him. Is this allowable? This group who nominated the person gave him 70% of the vote without him present. That was now over two weeks ago and no one on the board has so much as heard from this person. Thank you in advance for any help or wisdom in this matter. Debbie
  7. I'm new to forum so please excuse any errors. What is the procedure when the bylaws name specific requirements for nomination to office and the candidate named (no other nominees given) barely misses the requirments? For example the bylaws say that a person must be a member of the orgianzation for one year to receive a nomination. The nominating commitee submitted one candidate, who is running unopposed, and she has been a member less than one year. If there is a motion and a subesquent 2/3 vote that can be used to qualify the nomination, what is it and when should it be offered? If this is not allowed, where in RONR should I look for guidance? Thanks!
  8. Guest

    Nominations

    Can someone nominate themselves from the floor for a position?
  9. In our organizations, that consists of about 12 members, we have by laws that are not too specific. In October, we took nominations from our floor of those interested in board positions; without having our nominating committee appointed in September. The President took the roll on as "chair" for this situation, but was never stated in our meeting she was chair. We had one member decline President but offered herself as Vice President and was also nominated for Treasurer. At the November meeting, the nominated individual was not present at this meeting to rescind her name from either list or to accept the nomination again. The quorum of members went into a discussion regarding if she defintiely wanted any of these positions or not. Afraid that she may not want them, the membership took a vote to see if we should keep them on the ballot. The decision was denied so the floor was reopened for nominations. Did our organization handle this situation the correct way according to Robert's Rules? Should they have been left on as a nominee, or is the voting nulled and void? To throw another loop in the situtation; It states in our by laws "if only one name is submitteed by commitee [which we didn't have] for an office and there are no nominations from the floor for that office, the Secretary may cast a ballot." Does this mean that the Secretary has to cast a unanimous ballot in order for the nominee to be elected for the position? At the November election meeting, the Secretary did not cast a unanimous ballot and it was assumed by all members present that they automatically were elected at their positions. Are we correct or are the elections null and void also for this reason?
  10. Guest

    Nominations for Board

    I'm part of a board of directors for a golf country club. Historically to elect members to the board (3 each year), we have a nominating committee put together a ballot with a minimum of 3 people to be considered for election. The nominating committee may solicit people or may issue a general announcement either via email or thru our monthly newsletter to recruit potential board members. This year we have 6 people on the ballot, but no place for a write in. Is this an accepted policy?
  11. Hi, My fraternity president recently stepped down, and the vice president took his spot. We suspended the rules to immediately nominate and elect a new vice president in the same day. After nominations myself and another brother were running. The other brother spoke first and I left the room, but all he declined the position in the middle of his speech. At this point I was under the impression that I was running unopposed, so I gave a simple speech. When I left the room for voting the president brought up someone who had mailed in his nomination, but who he had failed to bring up in during the nomination period. The other person won the election. My question is: Was the person allowed to run if his nomination was not brought up during nominations? And could you site where in Robert's Rules I could find the information? Thank you J
  12. I have been asked to weigh in on the idea or nominating an individual for a position during a committee meeting in which the person being nominated is not present. This individual meets all the requirements for the vacant position, however cannot be present at the time nominations are being called.
  13. Guest

    Nominations

    Our by-laws state the following "Nominations for candidates to the Board will be accepted at the May Board meeting which will be open to all members in good standing. The nominee must have a second, and must be present to accept the nomination." My question is at our meeting on Saturday, a current member of the board who is is up for re-election, was not present, he submitted a letter. We referred to our by-law and we were told that the by-law did not apply to current board members. They are allowed to submit a letter if they can't be at the meeting. I can't believe this to be true. Is it?
  14. I recently attended my Republican County Assembly as a delegate for my precinct and an issue came up that I would like to hear some experts opinion on. Since I am a layman regarding parliamentary proceedings please excuse any layman terms I may use unintentionally. I arrived at the Assembly and there was a table with many clipboards on it that people could use to nominate themselves as delegates. There was a State District, House District, Judicial District, and Congressional District. I nominated myself for the State District delegate position by signing the State Delegate clipboard. After sitting down and listening to several speeches the Co-Chairman took the podium and reminded people that he would soon close the nominations and to write in your name if you wished to do so. After a while longer he took the podium again and closed the nominations. After some time he then took to the podium again and stated that because the Congressional District Clipboard had 5 vacancies that there was no need to hold a ballot vote on those who signed up to be nominated and we took a voice vote to approve that a ballot vote would not be required and that the nominees would be elected because they were uncontested. The majority of the assembly agreed with a voice vote. All of the remaining paper ballot voting was completed and the votes for all the Districts were sent to the Tellers to be counted which took several hours. During the course of this time some of the remaining delegates who were waiting for the results had a discussion about the unfilled vacancies in the Congressional District and a guy named John had mentioned that there was a way to reopen the nominations to fill those vacancies if someone still wanted to nominate themselves for the positions. There was approximately 30 delegates still present when the voting was completed by the Tellers and when the Chairman took the podium. Before the Chairman announced the results one of the Delegates made a motion to reopen the nominations for the Congressional District to fill the vacancies because we had volunteers to fill those vacancies and would like full representation for our County. That's when all heck broke loose. The Chairman said there was no way to do that and one of the Delegates asked to see the rule that prohibited the reopening of nominations. No rule was ever provided. Another Delegate asked to make a new rule or amend a current rule so that reopening vacant nominations could proceed. After a good 20 minutes of back and forth between Delegates and the Chairman, she refused to hear anyone else regarding the subject without providing any real reason why it could not be done. The obvious question is: Can vacant nominations be reopened after a voice vote has been held? Here are the rules that were provided on a single sheet of paper at the County Assembly. The Quorum at this County assembly shall consist of those delegates present; From the convening of this county assembly until its final adjournment, the assembly shall have the power and authority to determine its own controversies; Except as otherwise provided in these Rules, the proceedings of the Assembly shall be governed by the most recent edition of Roberts Rules of Order, newly Revised. The total time allotted for nominating, seconding, and acceptance speeches for each candidate is eight(8) minutes; A motion to amend a resolution shall not be in order. A motion for cloture shall not be in order. Debate on a resolution shall not be in order. A resolution shall be deemed to be adopted only if approved by 2/3rds vote of the delegates present and voting. Committee reports may be received at any time during the assembly. No standing rule shall be changed, suspended, or rescinded unless by a two-thirds (2/3) vote of the Assembly, in which case, the suspension shall apply only to the matter specified. Nominations and seconds shall be made only by registered Republican who reside within Fremont County; No proxies shall be allowed or recognized in any assembly or convention. Any vacancy shall be filled by an alternate present, in their numerical order, beginning with the first alternate; When voting for delegates to higher assemblies, if a tie vote occurs for the last available delegate position the delegate shall be determined by lot. In the case of a tie for alternate positions, the order shall be determined by lot. In case of a tie between three or more persons for the final delegate place, the delegate shall first be determined by lot. The remaining persons who were tied shall then determine their order as alternates by lot. “Unit Rule” voting, “Cumulative” voting, and fractional or proportional voting shall not be permitted Voting shall be by paper ballot unless a motion for the casting of a unanimous ballot is in order. The Credentials Committee shall have the responsibility of determining whether a delegate has been chosen in accordance with the applicable rules and FCRCC and CRC Bylaws. Final certification shall be on a vote of the Assembly to accept the report of the Credentials Committee. The Chairman (or designate) may recognize candidates for election, elected officials, party officials, any member or any other individual to speak. The Assembly may not be adjourned until the order of business has been completed.
  15. Guest

    Nomination of Officers

    I am in a small nonprofit organization and we are getting ready for nominations/elections and our bylaws are very general and I need some help in understanding. Our bylaws for nomination state: "Nominations for elections of officers will be taken from the floor or by ballot during the month of February." and Our bylaws for election state: "A secret balot shall be held to elect officers in the month of March. However, if there is but one nomiee for any office, election for that office may be by voice bote. If one member of this organization request a secret ballot, that request will be honored." so my questions are: Can members be nominated through the entire month of February? If so, how can these nominations be presented to the board? Mail, email or how, it doesn't state at a meeting? (Also our meeting for February was scheduled for February 9th and we just got told yesterday that the meeting will now be held February 2, I think they are trying to keep new members from being nominated. Can they change meetings dates like this?) And for elections it states in month of March how and when would we vote? Also our bylaws state, When procedural questions arise during the course of any meeting, Parliamentary Procedure according to Robert's Rules of Order shall be followed. No one in the organization understands or can explain Parliamentary Procedure to me, that is why I am asking my questions here. Thanks for any help in this matter. Please help in understanding. Thanks
  16. The by-laws of my organization state that past-presidents may be appointed to the Nominations Committee, but only as non-voting members. Does this mean these non-voters can make motions to nominate a person who did not apply to be on the board? The intent of the provision was to draw upon the wisdom and institutional knowledge of the past-presidents without allowing them to unduly influence the direction of the organization. It seems that if they are allowed to do everthing but vote, such as moving to nominate someone from the floor, that this would violate the intent of the by-law. Thoughts anyone?
  17. The nominating committee is nominating 12 people to fill 15 council member positions on a council (not officers). The committee is unable to find enough people willing to serve -- so this will leave 3 vacancies. It is the custom of this assembly to vote the nominating committee slate by acclamation. But this year, some members wish to vote by ballot in order to allow the assembly to vote specifically on ONE of the nominees. Can a member move vote by ballot for only ONE nominee on the slate (leaving the remaining slate to be voted by acclamation)? Or, must the motion be to vote ALL nominations by ballot? Or, should a member of the nominating committee move to amend the nominating committee report to remove this ONE name from the slate, so that person can be voted upon by ballot? RONR p. 433-36 says that each vote is per office -- but in his case, is is not for position of officer, it is for position of council member. So is each council member position considered a separate "office?"
  18. Guest

    Nominations

    Nominations were held and closed with voting to take place the following month. Can the floor reopen nominations prior to voting?
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