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  1. When electing a committee, can a member who is not present at the meeting of elections be nominated and elected or do they have to be there to accept the nomination. If they can be elected without being present, could you tell me where specifically I can find where it says that? If they can't can you still tell me where it says that? Thank You.
  2. HI, Our board adopts an annual timeline for elections. One step in the timeline states that the board APPROVES the nominations prior to the membership seeing the names. I believe this is wrong and will try to get the board to change the wording. I'm looking to Robert to back me up on my position. From reading Robert I believe it is the membership to whom the nominating committee reports - not to the board. Do you agree with my interpretation of Robert? (chapter XIV Nominations and Elections, Report of the Nominating Committee) Any opinions about reasons for and against reporting to the boa
  3. If not expressly addressed in Bylaws, can a specific person be nominated to multiple offices ie: President, Vice-President, and Member at large, then take the highest office in which they receive the highest total of votes?
  4. Guest


    In the ByLaws for our organization it states that in order to run for an elected position you must attend 2 meetings with a Quarum for the 2 years preceding the election. We have meetings for our Union 11 times a year alternating times for shifts. Over the past 2 years we have not had more then 6 meetings in that calander year to make a quarum. With that being said there are not enough members to make the meetings to run for the elected positions. Can you request from the floor, "make a motion", to wave the ByLaws for nomination so that any member in good standing can run for an elected office
  5. Dear Forum, I sit on the Board of a non-profit whose bylaws stipulate that "Except where otherwise specifically provided in these Bylaws, the current edition of Robert’s Rules of Order Newly Revised shall govern all procedural matters at all meetings of the Association, the Board, the Executive Committee and all committees." but our bylaws specify our nominations procedures *only* for those positions which the general membership must fill (via mailed election); our bylaws are silent on the method by which the Board fills positions on those committees that are the Board's duty and prerogative
  6. We are having trouble getting enough people to fill all the officers positions in our congregational church. Our By-Laws do not say anything about this situation. Is it illegal for the Church Treasurer to also be the Church Clerk? Also, is it wrong for the Pastor's wife to be the Church Clerk? Some members feel the minutes would be a bit slanted if the pastor's wife were the one recording them.
  7. My questions revolve around the process to open up a question and answer period with nominees prior to voting during an annual meeting. The nominations were held at a previous meeting and elections for position is at the next. We as a membership body will not have the opportunity to pose questions to the nominees regarding their potential election before the meeting for the vote. Is it out of order to request time prior to the vote to conduct a Q and A with the candidates, and if not, what is the proper procedure?
  8. Guest


    If you nonimate a person to be a member of the board, does he/she has to be there to accept since the vote will take place at another time.?
  9. Hello all, I looked on this forum and cannot find an answer to my question. What is the proper order to nominate officers. We have President, 1st V. P., 2nd V.P. and 3rd vp. "NORMALLY the 3rd, 2nd and 1st vp move up in order, and a NEW member is nominated and elected for 3rd VP." So do I start with President, or bottom chair for nominations? Secretary and Treasurer are also in the mix, but for the most part these positions are the same people for a number of years. And also, would this order be the same for ELECTIONS. thanks, John
  10. Aloha, New to the forum. Sit on a board for a Condo Association. Voting for new officers took place. 3 positions were up on the 5 board membership. 3 had sent in letters for re-election. 2 were present for meeting. 4th new nomination was made by an owner on the floor before elections votes to be taken. The person nominated was not present at meeting. The wife accepted it for him. Is this allowable? This group who nominated the person gave him 70% of the vote without him present. That was now over two weeks ago and no one on the board has so much as heard from this person. Thank you in
  11. I'm new to forum so please excuse any errors. What is the procedure when the bylaws name specific requirements for nomination to office and the candidate named (no other nominees given) barely misses the requirments? For example the bylaws say that a person must be a member of the orgianzation for one year to receive a nomination. The nominating commitee submitted one candidate, who is running unopposed, and she has been a member less than one year. If there is a motion and a subesquent 2/3 vote that can be used to qualify the nomination, what is it and when should it be offered? If this is no
  12. Guest


    Can someone nominate themselves from the floor for a position?
  13. In our organizations, that consists of about 12 members, we have by laws that are not too specific. In October, we took nominations from our floor of those interested in board positions; without having our nominating committee appointed in September. The President took the roll on as "chair" for this situation, but was never stated in our meeting she was chair. We had one member decline President but offered herself as Vice President and was also nominated for Treasurer. At the November meeting, the nominated individual was not present at this meeting to rescind her name from either list or to
  14. I'm part of a board of directors for a golf country club. Historically to elect members to the board (3 each year), we have a nominating committee put together a ballot with a minimum of 3 people to be considered for election. The nominating committee may solicit people or may issue a general announcement either via email or thru our monthly newsletter to recruit potential board members. This year we have 6 people on the ballot, but no place for a write in. Is this an accepted policy?
  15. Hi, My fraternity president recently stepped down, and the vice president took his spot. We suspended the rules to immediately nominate and elect a new vice president in the same day. After nominations myself and another brother were running. The other brother spoke first and I left the room, but all he declined the position in the middle of his speech. At this point I was under the impression that I was running unopposed, so I gave a simple speech. When I left the room for voting the president brought up someone who had mailed in his nomination, but who he had failed to bring up in during the
  16. I have been asked to weigh in on the idea or nominating an individual for a position during a committee meeting in which the person being nominated is not present. This individual meets all the requirements for the vacant position, however cannot be present at the time nominations are being called.
  17. Guest


    Our by-laws state the following "Nominations for candidates to the Board will be accepted at the May Board meeting which will be open to all members in good standing. The nominee must have a second, and must be present to accept the nomination." My question is at our meeting on Saturday, a current member of the board who is is up for re-election, was not present, he submitted a letter. We referred to our by-law and we were told that the by-law did not apply to current board members. They are allowed to submit a letter if they can't be at the meeting. I can't believe this to be true. Is i
  18. I recently attended my Republican County Assembly as a delegate for my precinct and an issue came up that I would like to hear some experts opinion on. Since I am a layman regarding parliamentary proceedings please excuse any layman terms I may use unintentionally. I arrived at the Assembly and there was a table with many clipboards on it that people could use to nominate themselves as delegates. There was a State District, House District, Judicial District, and Congressional District. I nominated myself for the State District delegate position by signing the State Delegate clipboard. After si
  19. I am in a small nonprofit organization and we are getting ready for nominations/elections and our bylaws are very general and I need some help in understanding. Our bylaws for nomination state: "Nominations for elections of officers will be taken from the floor or by ballot during the month of February." and Our bylaws for election state: "A secret balot shall be held to elect officers in the month of March. However, if there is but one nomiee for any office, election for that office may be by voice bote. If one member of this organization request a secret ballot, that request will be ho
  20. Guest


    Nominations were held and closed with voting to take place the following month. Can the floor reopen nominations prior to voting?
  21. The by-laws of my organization state that past-presidents may be appointed to the Nominations Committee, but only as non-voting members. Does this mean these non-voters can make motions to nominate a person who did not apply to be on the board? The intent of the provision was to draw upon the wisdom and institutional knowledge of the past-presidents without allowing them to unduly influence the direction of the organization. It seems that if they are allowed to do everthing but vote, such as moving to nominate someone from the floor, that this would violate the intent of the by-law. Thoughts a
  22. The nominating committee is nominating 12 people to fill 15 council member positions on a council (not officers). The committee is unable to find enough people willing to serve -- so this will leave 3 vacancies. It is the custom of this assembly to vote the nominating committee slate by acclamation. But this year, some members wish to vote by ballot in order to allow the assembly to vote specifically on ONE of the nominees. Can a member move vote by ballot for only ONE nominee on the slate (leaving the remaining slate to be voted by acclamation)? Or, must the motion be to vote ALL nominati
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