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  1. Our 501c3's new (first) Bylaws state that a mid year vacancy in the Executive Committee (made up of four officers) "shall be filled by the Executive Committee with the approval of the school's administration". The current three officers elected a fourth officer, with a 2-1 vote. However, the school administration (principal) is now requiring that the office be filled by a unanimous vote, and will accept/approve the same, or any other candidate, as long as the current three officers all vote in favor of the candidate. Can administrative approval impose a requirement that does not align with vot
  2. I'm on the Board of a Neighborhood Organization, and our current President is insisting on assembling a Nominating Committee by herself, when our Bylaws specifically state that a Nominating Committee is appointed by the Board of Directors, not the President alone. She will be bringing her Committee selection to a vote at the next Board meeting. Is there a procedure in Robert's Rules to stop a vote from coming to the floor when it is in violation of our Bylaws?
  3. Hello. I am the Chair of a 501 c3 diving organization that uses relaxed RRoO. We have a motion and a second on a topic. The vote is in progress. A BOD member agrees to vote if additional verbiage is included. Do I Stop the voting process and ask this BOD member to return to his committee to amend the verbiage to be resent to the BOD to start a new vote? I'm new at this. Please advise. Kind regards, Renee
  4. Hello, my question is about HOA Board of Directors vote. Our association follows Illinois Condominium Act., Declaration, By-laws, Board Rule Book. Association is registered as Non-profit corporation. (1) Our Board members with no membership approval voted to allow the President (board member) to work as property manager assistant for compensation. (Our By-laws: ........Members of the Board shall receive no compensation for their services, unless expressly allowed by the Board at the direction of the voting members having two-thirds (2/3) of the to
  5. Non profit arts organization held a mail in ballot regarding changes to their by-laws. Four months later at the annual meeting the losing side of one issue brings a motion to the floor to hold a voice vote on that very issue, in effect trying to nullify the mail ballot. The president leading the meeting allows it to proceed. Is this legal? Members of this group come from far and wide and many are not able to attend meetings.
  6. Our HOA board voted to do three things - get a documents review from an attorney, ask a specific question regarding the use of the word "shall" in the documents of the attorney, and ask the attorney for feedback regarding live streaming of meetings - and motion was seconded and passed with a $1000 cap in spending. Upon speaking to the attorney, the cost of the document review alone is $1000, thus the two additional items included in the motion cannot be done. What happens to the vote? Is there "language" (an area in RRoR) that can be cited to support the response? The board disagre
  7. What are the options available if a voting error is discovered after a meeting has been adjourned and an invalid vote allowed the passage of a motion? Votes were changed after the result was announced, without querying the body if that was acceptable. If something can be done to redress the issue, how is this process handled? Thanks for your assistance!
  8. Our bylaws contain this paragraph: The problem is that "Caucuses" should have been "Caucuses and Clubs", but it was left out of the bylaws during a recent amendment. We're working on getting it put back in. In the meantime, though, I've received this question (as chair of the Bylaws Committee): "If the Steering Committee would agree to allow the club presidents to vote until we change the Bylaws, do you see any obstacles to that?" I know that allowing those who are not members of the assembly to vote is prohibited, but how does it apply to the committee specifically? Everyone
  9. The right to change one’s vote is not restricted to the regular methods of voting (RONR [11th ed.], p. 408). In a vote taken by ballot, may a member who wants to change his vote thus unilaterally require the assembly to redo the balloting from scratch? That would seem to be the only way to preserve the integrity and secrecy of the balloting process but enables an individual to delay business. There seem to be two cases with respect to timing: requesting to change a ballot vote either before or after the tellers’ report has been read (and before the result is announced, in each case). In t
  10. Guest

    Voting

    Hello, if an organization had a vote and the following discrepancies took place: 1. the ballot was presented incorrectly, 2. the instructions for voting were not explained correctly, 3. the number of voting members was misrepresented for a 2/3 vote, 4. the results were announced without the opportunity for discussion, and 5. the president adjourned the meeting without asking for discussion.........is there something in Roberts Rules that justifies a recall vote?
  11. Greetings ... I am part of an organization that in our By-Laws has the following Articles: "Article II - Board of Directors and Duties .... 1. The Board of Directors (BOD) of this association shall be the President, Vice President, Commissioner, Secretary, Treasurer, Director of Marketing, and Assignment Officer. " ... so there are 7 positions on the board. "Article III - Board of Directors ... 1. General Powers and Duties ... c. The BOD may remove any of its BOD members for cause, by 2/3 majority vote of the BOD" My question is this ... If a board member resigns prior to a vo
  12. We have been told that any motion requiring a vote MUST be done under new business such as accepting the minutes and financial report of the previous meeting. In the past our agenda was: 1. Call to order, salute the flag and prayer. 2. Acknowledge visitors. 3. Present minutes of the previous meeting and motion on the same. 4. Present financial report of the previous month and motion on the same. Now we have items 3 and 4 under new business. Is the way we were doing it in the past not correct according to Robert's Rules of Order? Thank you for any and all information. Dan
  13. Our officer election meeting is next month. We offer absentee ballots for this election. In the event of a tie vote for any of the positions, we will vote again that night. Do we include the absentee ballots for any additional vote taken or are they null after the initial vote? Our by laws do not yet address this.
  14. Guest

    Declined Nomination

    Per our by laws, we nominate eligible members for the executive committee positions this month and vote next. If a member was nominated for a position, but verbally declines the nomination to the membership, can that person still be a write in vote?
  15. Our Board of Directors usually has meetings every two months, but our bylaws allow mail votes without meeting. When if ever do such votes need to be recorded in meeting minutes?
  16. Guest

    huskeyquilter

    Our board agenda is distributed one to two days before each meeting. Can an item be introduced, debated, and voted upon without being on the agenda?
  17. Our Council considered the appointment of an individual to a community board last evening. There were three nominees of which the votes cast were: Nominee 1 - 4 votes; Nominee 2 - 3 votes; and Nominee 3 - 1 vote. The Council membership is 9 members of which one member was absent. My question is: Would the nominee who received four votes be the appointed to the community board? There are some questions as to whether the individual was required to receive a majority of the votes cast by the attending/present members (i.e., 5 votes). (Total Council members present and voting: 8) We
  18. The Bylaws of our organization specify the President is to be an ex-officio member of all committees except the nomination and oversite committees. The recently elected President (term more than one year) insists she be notified of all committee agendas and meetings be scheduled at times which make it possible for her to attend. She has been in attendance at a number of committees and dominated the proceeding to such an extent members of more than one group have requested the Bylaws Committee frame an amendment stating ex- officio members serve without vote. As a member of the Bylaws Commi
  19. Can a member call for a division of the assembly up until the result of the vote is announced (step 3 in announcing the result) or until the next item is stated by the chair?
  20. Our organization has a bylaws requirement for the NomCom's report to be published to the voting members prior to the annual meeting. Specifically, the bylaws state: "The director shall submit the nominating committee report to the members of the district council at least four weeks prior to the annual meeting." For the first time in our 50+ year history, this notice requirement was not met. I understand from previous posts that the prevailing wisdom on this scenario is that the "report" of the NomCom is "invalidated" at the annual meeting. My naive conceptualization of a NomC
  21. Guest

    Mr.

    Is it legal and/or proper for one board member to vote down a current resolution for the sole, stated purpose of their displeasure of a previous, totally unrelated resolution? In this case, the second resolution needed to pass by unanimous vote.
  22. Is a vote required for an office when there is only one person nominated who has been nominated and seconded?
  23. Guest

    Ms.

    Our President has sent out a proposed bylaw change and given the required 30-day notice. In the proposed change, there is a clause that states that to be eligible to serve on the Executive Board you must have been a member for at least a year. I know that at our upcoming meeting when a vote is to be taken that one member is going to propose an amendment that will include additional wording along the lines of "unless no member who has been a member for at least a year is able and willing to serve." Or some wording just to give an out in the unlikely event that this would happen. My ques
  24. I am the Secretary-Treasurer of a conservation club. At last night's meeting, some of the board members said, that I as secretary do not have a vote. For the last four years, I have made motions and seconds and voted. Now out of the blue they say that I can't. They also said that the previous Secretary-Treasurer did not vote, but I did a search of the minutes and found where he made motions and seconded many other motions over a 10-year span. Our by-laws do not specify whether or not the Secretary-Treasurer can or can't vote. Can a Secretary vote in Board of Director meeting?
  25. Never seen this situation before: Board sends members notice of dues increase, along with invoice and late payment fines. Increase (of about 10%) needed for reserves. Membership vote on said increase to be held 60 days later at Annual Meeting, but that's not stated anywhere in the increase notice or bylaws. When questioned about timing, board said they could issue refunds if vote doesn't pass. This seems backward, inefficient and less than transparent. Are there any RR that address this?
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