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Found 81 results

  1. Guest

    Voting

    I understand that when a topic is brought to the Board it is sent to Committee and then the Committee makes a recommendation to the Board for consideration. Could a Board vote on a matter without having the topic sent to a Committee. I thought you never vote on a matter without discussion by a Committee (Committees work; Boards decide). Please help...our Constitution does not clearly address how a topic can be brought to the Board, etc. Our Constitution does reference the utilization of RONR for areas not addressed under the Constitution. Thank you.
  2. Suppose vote on a motion is by faxing ballots. Ballots have to be faxed within a 3 day window. After the first day, with unknown known (to the members) number of ballots returned by fax, the chair terminates the balloting claiming error in the writing of the ballot. Is voting termiminated? Is vote void? Is vote voidable? Must results of ballots received be disclosed?
  3. Can a vote be voided after it has begun? Association holds vote on issues by "evoting" in which "evotes" are to be cast over 48 hour period. Votes are cast within the first 24 of the 48 hours. After these votes cast, but before the 48 hours has run, the Chair declares the vote void. Does the Chair have power to terminate the vote under RONR or must the vote continue?
  4. Guest

    How to count votes

    Our ByLaws and Constitution are both silent on how votes are to be counted, and by whom, in the case of an annual election for Board members where nominations have been made from the floor and a secret ballot will therefore be required, rather than a show of hands. Is there a general approach under RONR as to how this should be done? Headed by the Secretary? The Membership chair? A quick response is most appreciated. thanks, gail
  5. Guest

    Voting

    Our organizations leadership was presented a budget reduction proposal. Our leadership group motioned, and seconded to presnt the proposal to the generla membership for a vote. Does the general membership have to motion and second again for the vote to take place. Also, does the leadership of the group have the right to make a judgement for themselves if a topic is not covered directly in Roberts Rule. A quick response is appreciated. Thank you
  6. Guest

    Validity of a vote

    A recent vote was taken to change the way a committee handled it's returned winning entries (not affecting judging). The person who wanted the change and brought it to a vote did not disclose that she had many entries in the competition; she did not recuse herself and voted for the change. Is the vote valid? Can it be rendered null and void based upon the lack of information prior to the vote?
  7. I belong to a non-profit organization where all elected officers are volunteers and any voting members are required to attend a certain number of meetings before being eligible to vote. The President, VP, Secretary, Treasurer and 9 directors voted unanimously twice in Director only meetings, once for the budget recommendations and once in regards to hiring a caretaker, both times at the monthly general business meeting the voting members (who had just attended enough meetings to be eligible to vote, and who up until that time had never attended or volunteered for this organization) came in and made a motion and voted against both of the Boards decisions. What is the purpose of a Board (who is ultimately responsible for the organization) if every decision they make is voted against at the next meeting? Thank You!
  8. A vote was taken to accept a new organization into the League. The vote was 6-for; 4-against and 2 abstains. The President indicated that abstains go to the victor. Is this true?
  9. We recently amended our Budget Policy by a vote of the entire board. The following meeting a question was raised regarding the allocation of some money and the old budget policy was cited. Now that the new budget policy is in effect, does the motion have to be amended before it can be called? If it is voted upon, will that vote stand?
  10. My HOA bylaws state: "Each membership shall have one vote on all matters before a meeting of membership. Votes may be cast in person or by absentee ballot (absentee ballots shall be postmarked on or before the date of the meeting) delivered to the corporate secretary or election committee (i.e. which will consist of a minimum of 3 tellers and appointed by the Association president at the meeting)." [underlines added] 1. For the annual meetings, ballots are mailed to all of the memberships along with the notice of the meeting. At the meetings, ballots are also collected from those present that wish to vote in person. For the annual meetings the ballots typically contain trustee election choices and a budget ratification question. Does the voting start when the ballots are sent out? My thought - it depends as to the question of a quorum. If a quorum is required for a meeting (typically yes, not always in my state), then no. The absentee votes as well as memberships present at the meeting form the meeting attendees. If a quorum is reached, then the question posed on the ballot is before the assembly and the vote is underway. It ends when the chair determines all who which to vote have voted. Since the voting started at the beginning of the meeting, any motion to postpone or alter the question would be out of order as the voting is underway. To change the question would be to disenfranchise those memberships who rightfully chose to vote by absentee ballot. If a quorum is not reached, then no question is decided except as described below, and no motions of any kind are possible. As to the other case, in WA state, the state law concerning HOAs specifically states that unless at a meeting of the owners, a majority of the votes in the association are allocated to reject the budget, the budget is ratified, whether or not a quorum is present. The state law does not qualify the no quorum requirement by 'unless specified otherwise in the governing documents, etc'. In this case, the voting stated when the ballots were sent out and no motions to postpone or alter the ballot question is possible because the question is before the membership regardless of a quorum or not. The vote occurs and the question is decided whether or not a quorum exists. 2. For special meetings of the membership, notice of the meeting as well as the subjects must be provided. Since our bylaws grant every member the right to vote by absentee ballot, a ballot with the question is sent with the notice. The question is the same as above, does the voting start when the ballots are sent out? I believe the answer is the same as above. If the question is anything other than a budget ratification, no - it starts when it is determined a quorum is present and therefore motions to postpone or change the question are out of order. Thoughts of more knowledgeable people than me will be greatly appreciated.
  11. Hello, I have searched for the answer to my question and have come up empty handed. I am curious if the Chairman of a Representative Assembly has the right to revoke an elected representative member's voting rights? Are there certain circumstances where the Chair would be allowed to revoke voting rights? Currently, the issue I am having is with my peers using their personal/private social networking pages and expressing their opinions of other members (not by name or in an insulting fashion), and subsequently our Chairman is threatening to revoke voting rights and even pressuring members to resign. This does not seem possible, but I would appreciate an interpretation. Thank you!
  12. Guest

    abtaining from voting

    we are a small incorporated society .at last night's committee meeting an officer tabled a motion , which was seconded and then chose to abstain from voting. Is this permissible procedure?
  13. Does an abstention carry any value as either a YES or NO vote or does an abstention carry no value and is not counted in the total of votes cast??
  14. Guest

    vote passing?

    from reading the robert's rules of order "in brief"...i'm getting the impression that all votes require a 2/3 majority in order to pass. is that true? also, does the president get to vote on motions? or does he only vote in the case of a tie?
  15. Can a board member be re-instated without a vote? I ask because we have a board member that was voted to be removed two years ago. Now he has attended our last two meetings as if they are back on the board. He claims that there was some discussion on him being re-instated, but there is nothing in our minutes to prove so. Any discussion concerning his re-instatement must have been after one of our meetings with a few select board members. My agrument is that is without a vote to re-instate, then he cannot "officially" be re-instated as a board member. Doesn't robert's rule of order protect something like this from happening? Thanks, Allan
  16. Is it legal to have a proposal submitted that must be voted on by the full membership of an organization to change voting procedures from hand voting to electronic voting starting with that meeting? If so, if that particular proposal is in any position other then the first ballot question, could that change in voting procedure void earlier votes in the meeting and require an electronic revote on all previously voted upon proposals?
  17. Guest

    Voting

    We recently held a vote of our board members. Two days after the vote, we found that one on the members that voted...is in fact not a board member. They were removed from the board two years prior, but none of the board members were aware until after the recent vote. Does this vote count, or is re-vote required to make the results legit? I wasn't sure if a non-members vote was included...if it makes the vote results null and void.
  18. Guest

    Voting In New Members

    can someone please point me to the requirements/procedure for voting in new board members under roberts rule of order? i was wondering if multiple people can be voted in at one time on the same vote? if their is a discussion process required to vote in new members...which is then followed by a vote? just curious as to how roberts rule of order requires new member approval?
  19. We currently have a husband/wife board combo each receiving 1 vote. Our President would now like to add his wife to our board, and another board member would like to add his wife as well. This would mean 6 votes of our 10 person board would be occupied between 3 households. We are a 501c3 organization. Does Roberts Rule of Orders say anything about that? I see it as a chance for collusion and an act of poor governing? The current husband/wife combo has stated they have no problem stepping down.
  20. The charter of our corporation under the Removal clausestates the following: "Any or all of the directors of the Corporation may be removed for cause by a vote of a majority of the entire Board of Directors." It has been suggested that "... the entire Board of Directors" means the number of directors, including any vacancies on the board. What do you think?
  21. Guest

    Changing a Vote

    Last night at my university's Undergraduate Student Government meeting, I voted in favor of a resolution by a roll call vote which eventually passed. If I am remembering correctly, anyone can change their vote until the moment that the result of the vote is announced, but I am hoping that I am wrong because I would like to change my vote now, after the result was announced. Changing my vote will not change the outcome, it is just that new information that has come about makes me in no way support this resolution and I do not want to go on record as being in support of it as a better representation of my constituents. Any help would be greatly appreciated!
  22. Guest

    Waiving voting rights

    What is the/is there a procedure when a member would like to waive their voting rights on one particular matter but still be included in quorum? She doesn't want to abstain because in doing so our organization may not meet quorum. In order to reinstate her rights, would the entire organization then have to vote to do so?
  23. According to the Bylaws for our volunteer, non-profit Board, our 12 member board votes for our 4 executive positions. This is the first time we've ever had a tie vote for a position - vice president. Our Bylaws do not discuss how to handle a tie. It was suggested that as incoming president, I should cast the deciding vote. However, I don't think that would create goodwill for our board going forward. Therefore, it was also suggested that we: 1. Conduct a recount of our Board members to see if by chance anyone changes their votes; 2. Then if we still have a tie, we would open it up for our membership to vote. What are the rules for this situation? Does this seem the best way to handle this situation? Any other ideas? A fast reply would be most appreciated. Thank you.
  24. Guest

    Mayor Pro Tem voting

    If a Mayor Pro Tem is conducting a meeting in the Mayor's absense does the Mayor Pro Tem still have voting privileges? Thanks in advance
  25. At a meeting all five members of the Board were present. Two of the five members vote "no" on a subject. Who may bring it back to the Board for additional discussion and possible revote?
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