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  1. There will be a motion to amend the agenda, submitting a new motion under decision items. This new motion has been previously ruled as out of order, opposes charter and past organizational practice. Is the motion to amend the agenda also out of order? Or is the motion to amend the agenda considered separate from the merits of the new motion?
  2. Can the BoD modify then, approve a policy change sent to them by a committee or must it be sent back down to the committee for modification? Thanks in advance, Patrick
  3. A motion to alter the fixed hour of adjournment is classified as a main motion. A main motion can only be moved when no other motion is pending. What if the assembly wishes to alter the fixed hour of adjournment WHILE A MAIN MOTION IS PENDING? What the proper procedure for the following scenario? • An agenda has been adopted. The hour of adjournment is five o'clock. • At 4:59 p.m., the assembly is engaged in the midst of a resolution. • At 5:00 p.m., the chair's timing device rings, and the chair announces that time has expired on this agenda item. • The chair, sensing that the assembly wishes to dispose of the pending agenda item by voting on it, does not immediately adjourn the meeting, but instead awaits an appropriate motion. Q. If the assembly wishes to prevent adjournment at five o'clock for the purposes of completing this last agendized item, say, to allow maybe five more minutes, then what is the most proper parliamentary action? (e.g,. Amend Something Previously Adopted? Suspend the Rules? Extend the Limits of Debate?)
  4. Sometimes when statutes, by-laws, policies, etc. are sumbitted to the full memberhip of the organization for vote there are grammatical or spelling errors not noticed prior to approval. Is there any provision for these administrative corrections to be done by committee or persons overseeing these documents, such as a Revision of Laws Committee, without bringing the correction back to the floor for full membership vote? Also, if printing errors happen in the same line, spelling or grammatical, may these be corrected in the next printing without full membership vote?
  5. Greetings! I am looking to send some proposals to amend the bylaws for our organization. During the draft of the proposals, I noticed where it says 2/3 of the council is needed to approve amendments rather than 2/3 of those voting. Problem is, we have not seen 2/3 of the votes being cast in years past, and bylaw amendments have been declared passed with less than the required votes. Therefore, even with an overwhelming majority of votes, the bylaw amendments will fail. How do we move forward to get needed amendments passed when the voters are not voting? Thanks, Tom
  6. I am a member of a Board that voted to change its meeting date, time, and place. The minority (adamantly opposed to the new calendar) have continued to try to invalidate the change (which was adopted by a 2/3rds majority with previous notice), first by ignoring, then by requesting an email vote (our bylaws prohibit email voting), then by making a motion at the last meeting--which I suppose "carried out" the previous motion (at least for that first meeting of the newly adopted calendar). There was no previous notice. There was a simple majority affirmative vote on the new(?) motion (that did not state amend or rescind--but it really is the same issue. (The simple majority, was actually a minority of the full body, so it was neither 2/3rds of the body present or a majority of the full body.) Is this valid? (I suspect no.) If this is not valid, what is the appropriate way to address this at the next meeting? (FWIW, the issue at hand addresses having enough time to address the issues on the agenda, by debate and vote. Historically, we have not enough time and members have never been allowed to debate, only vote, thus the overwhelming majority voted to lengthen the meetings and increase the frequency. It has been opined that the minority is attempting to stifle debate and action as puppets from the administration this body advises. In other words, this is an important issue to this body.)
  7. We will have before us at the next meeting both a motion to rescind and a motion to amend, on the same previous decision. The motion to amend is in the board packet, while the motion to rescind has only been circulated by email. I understand that the motion to amend can pass with a simple majority while the motion to rescind will require a 2/3 majority. But does one motion take precedence over the other?
  8. Guest

    Amend Adopted Budget

    I am at a board meeting and our organization adopted a budget in August. In this budget there is a line item for scholarships. The organization has done well financially so we would like to increse the number of scholarships so we need to change this in our budget. Is it okay to amend our adopted budget? I guess the question is it allowed by and if yes how do we motion for it?
  9. If one is looking to amend an already exsisting bylaw, how do they go about doing it? Specifically, how should the proposed bylaw change be worded and formatted? What should a proper amendment include?
  10. I belong to a 501c3 organization that currently allows membership to spouses of officers and civilian equivalents. This is stated in our constitution and bylaws. Our president recently sent out an URGENT email stating that the Board of Governors had passed a motion "I move that the club be open to all ranks." The email further stated that she intended the membership to vote on this issue at the next general membership meeting in less than two weeks. No further information was provided on how the constitution would be rewritten to incorporate this motion. Our current C&B states the following requirement for amendment: "The proposed amendment shall be presented at a General Membership event, posted, and voted on by a simple majority at the next regularly scheduled General Membership event." From my reading of Robert's, this is an improper motion because it conflicts with our C&B and any vote on it would be null and void. Further, that is in violation of the requirement for advance notice, and also does not adequately address proposed constitution changes. When I addressed my concerns to the president, I received the following response: "The vote will establish precedence for amending the constitution and bylaws. If a simple majority of the general membership supports the proposed changes, the constitution and bylaws committee will work to incorporate draft changes." Am I correct in my assessment of the president's email notification? Further, if the Board of Governors and President go forward with this vote, what, if any recourse do I have as a member? Thanks
  11. Hello, I raised issues a couple days ago associated with confusion in a meeting, and got a great deal of helpful feedback. As I am still an RONR newbie, I'd appreciate a bit more feedback. Our group will meet again in a couple of days, and one or more members are likely to make a motion to amend a prior motion (I think this most likely), or to rescind the prior motion that was voted on at our last meeting, reopen discussion, and make a new motion on the basis of our discussion. I have two questions. First, given that the main motion from our meeting has now been voted on (and has now passed), can people move to amend or to rescind that original motion? My reading of RONR makes me think that amend is what is wanted, and that this is allowed, and I'm frankly confused about whether rescind is properly applicable to this situation or not. What is desired is an amendment to the motion - not a striking of the motion. What had folks all confused before was whether or not to suggest an amendment, and precisely what to suggest, but a substantial portion of the main motion was entirely acceptable to the group (unanimously). My question is how we best get to the place where an amendment could be proposed and discussed, allowing for appropriate discussion and voting. Second, what does prior notice constitute? We are using a meeting time on Tuesday that had been reserved in case it was needed for this topic, but no motion to amend or rescind has been made in our meeting this past Thursday - I am only aware of the intention for such a motion to be brought forward in our Tuesday meeting. Should my call for the meeting include "notice" that a motion to amend or to rescind may be forthcoming, and does that constitute "notice" - or is this is case where "notice" does not apply, as nothing was raised while we were still meeting together? I'm not worried about 2/3 vs simple majority - but more just trying to understand all this stuff. I can see that "notice" helps prepare the group as a whole, so it can be more than merely making it easier for a motion to pass. So I am most interested also in what you folks would consider helpful for people coming into this meeting. I think most people are aware that there is interest in an amendment, with the exception of a few people who were not in the original meeting, but will be in this Tuesday's meeting. Thank you in advance for your clarifications!!
  12. My small board (7 members) has a by-law that allows a motion to Reconsider to be made any time within the fiscal year in which the previously-decided matter was originally decided. Otherwise, the motion to Reconsider is subject to the same rules in RONR for who can may make the motion and the number voting in favor required for its adoption. In regard to the time-frame, however, the fiscal year period is more liberal than the RONR standard, which would require the motion to be made in the same meeting as the previously-decided motion or, in the context of a session, in the same or next following meeting. The motions to Amend or Rescind are generally additional tools to bring back before the assembly a matter that has been previously decided. RONR, however, prohibits use of these motions "[w]hen it has previously been moved to Reconsider the vote on the main motion, and the question can be reached by calling up the motion to Reconsider." RONR, section 35, p. 308, ll. 17-19. In the context of my board's rule that allows the motion to Reconsider to be made anytime within the fiscal year of the previously-decided motion, are the motions to Amend or Rescind unavailable within that fiscal year due to the ability to make the motion to Reconsider? If this interpretation is correct, the motions to Amend or Rescind would not be available until after the fiscal year ended. Alternatively, the restriction would apply only if the motion to Reconsider were actually pending when a member wanted to move to Amend or Rescind, and the motions to Amend or Rescind be available in the absence of a pending motion to Reconsider. Your thoughts would be greatly appreciated!
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