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Found 10 results

  1. Our organization gives grants. A foundation that was granted $85,000 in 2019, asked for another $85,000 grant for 2020. A Trustee filed a motion with the executive secretary, ahead of the Trustees meeting , writing: "I move to again fund the grant request, as presented, $ 85,000, and also the customary 10% contingency of $ 8,500. .. A $93,500 grant for 2020." The grants officer proposed to give only a $50,000 grant. The Trustees thus had two motions on the table: The Grants officer: $50,000 A Trustee: $ 93,500 At the meeting, the two mo
  2. In the midst of an election year, the chairperson of the election committee has been established, however the vote will be a few months away (May '13). If a motion to amend the election policies is put before the floor, should it be ruled out of order as the election process is underway and deemed improper to amend a process while it is currently being utilized? In other words, if members wish to amend the election bylaws they must do so while elections are not currently being held.
  3. Guest

    Amending a Motion

    I would like input on this situation. A Board Member made a Motion which was not seconded or voted on. The majority of the Board is not in agreement with this Motion. Another Board member made a motion to amend the first motion. A question has come up regarding whether the first motion has to have a second before a motion in made to amend. Please advise on the correct procedure in this case.
  4. If one is looking to amend an already exsisting bylaw, how do they go about doing it? Specifically, how should the proposed bylaw change be worded and formatted? What should a proper amendment include?
  5. Guest

    Standing Rules

    I belong to a social organization that is governed by a Constitution and ByLaws and Roberts Rules Of Order is the recognized reference authority. There are Rooms to which members are assigned. These Rooms have their own set of rules that should be in line with the organization rules. I am fairly new and have found that the "Standing of Rules" of my room are terribly inadequate and contradictory. They state that these Standing Rules can only be changed at the last meeting before the groups major event (parade and ball). I and others feel that we need to go over these rules and change and add to
  6. We recently amended our Budget Policy by a vote of the entire board. The following meeting a question was raised regarding the allocation of some money and the old budget policy was cited. Now that the new budget policy is in effect, does the motion have to be amended before it can be called? If it is voted upon, will that vote stand?
  7. I have been elected within my organization to the position whose duties include, among other things, maintaining our governing documents. Having read over our Bylaws, I was disappointed to find that they have accrued many typographical errors over the years, and this is something I want to fix. However, I personally do not believe it should be necessary to bog down our business meetings with a formal amendment for such minor changes (hace should be have) as they will not change the intent or wording of the articles. Am I allowed, as the individual responsible for our governing documents, to si
  8. I am a Board member of a HOA. At our last meeting in early September, the Board approved a motion directing my committee to hire an attorney for the purpose of getting a legal interpretation regarding one of our covenants. At this point in time, the committee has three attorney's listed to contact - though no formal contact has taken place. Since the meeting, as the Chair I have received several emails from the Board president, who did not support the vote. The latest emails direct the committee to not pursue the board action any further based on his concerns regarding what repercussions s
  9. This may be a little drawn out, but I will try to keep it as brief as a I can... My organization had a recent vote to select directors for an up and coming theatre season. The deadline date for submission for interested directors was Friday, September 2nd, COB. For one show in particualr we had 4 director submissions, all in by the dead line date. It is our procedure from that point to set up interviews with the prospective directors. This was also done and our meeting was this past Monday, September 26. When setting up the interviews, two of the four directors withdrew their submissions.
  10. Guest

    Amending Minutes

    Can a member of a larger Board request that the minutes of a separate Caucus be amended even though the Board Member was not present at the Caucus meeting?
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